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PROCUREMENT OPPORTUNITY

Provision of Housing Repairs & Maintenance Software

Denbighshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 04:40.

Opportunity overview

Denbighshire County Council are looking to procure and implement a new information system within the Housing Repairs and Maintenance function of the Council. Housing Services in Denbighshire require a working information system to be available in line with the timetable within the ITT. The system will be commercially off the shelf, but will be configurable to Denbighshire’s specification, appropriate training and post implementation support will be provided to the Council. The working system will be populated with appropriate data migrated from the existing Housing system, integration between various other systems will also be required and are detailed within the ITT. All documentation relating to this project can be found within the documents tab of Proactis. https://supplierlive.proactisp2p.com/Account/Login Suppliers should also note that the terms and conditions and ICT Special Terms are not negotiable. Suppliers should note that there has been pre-market engagement. This was undertaken under the previous regulations (Public Contract Regulations 2015) via a Speculative Notice and resulted in demonstrations from a number of suppliers. Details of the notice can be found in the attached PDF Notice.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1£1

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-060b57
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Tender Period

Ends
18 Feb 2026, 12:00

Enquiry period

Ends
10 Feb 2026, 17:00

Expected award period

Ends
23 Mar 2026, 23:59

Recurrence

Dates

Entry 1
Starts
20 Nov 2030, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
1
Amount
1
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price
Description
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality carries a weighting of 70% and consists of the following: 80% of the 70% is applied to Functionality 10% of the 70% is applied to Service & Support Provision 10% of the 70% is applied to Implementation

Numbers

Entry 1
Number
70
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please see procurement documentation.
Criterion 2
Type
technical
Description
Please see procurement documentation.

Suitability

Sme
Yes

Contract period

Starts
20 Apr 2026, 00:00
Ends
19 Apr 2031, 23:59
Max Extent Date
19 Apr 2046, 23:59

Renewal

Description
The initial contract duration will be 5 years with the option to extend to 20 years on an annual basis

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 2
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UKL13
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Pre-market Engagement Notice (Speculative Notice) details.
Entry 2
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 3
Id
005396-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Jan 2026, 15:11
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Denbighshire County Council
Id
GB-PPON-PTPG-8659-JMCD

Identifier

Scheme
GB-PPON
Id
PTPG-8659-JMCD

Address

Street Address
Wynnstay Road
Locality
Ruthin
Postal Code
LL15 1YN
Country
GB
Country Name
United Kingdom
Region
UKL13

Contact

Name
Lisa Rainford

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Ruthin · UKL13 · LL15 1YN · United Kingdom
  • Delivery location · UKL13 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 005396-2026Tender notice on Find a Tender ·