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PROCUREMENT OPPORTUNITY

Timetabling and Scheduling System

Bournemouth University · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 04:43.

Opportunity overview

Bournemouth University (“BU” or the “University”) requires the services of a supplier for supply and implementation of a comprehensive Timetabling and Scheduling Solution, which is innovative, scalable, and user-friendly. The new system should cater to the unique requirements of higher education institutions, ensuring compliance with relevant SaaS data security and accessibility regulations. The key objectives of the solution are to: • Prioritise the enhancement of student experience and wellbeing. • Improve data management and reporting. • Ensure a seamless transition with minimal disruption. • Extend access to devolved users for specified tasks. • Offer robust integration with existing systems using modern integration mechanisms such as secure, standards-based APIs. • Achieve condensed timetables to attract students who commute or work around their studies. • Accommodate teaching staff with part-time hours and other approved restrictions. The new solution should not only meet all current functional needs but also provide the flexibility to rapidly adapt to future changes in BU’s curriculum and delivery approach.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48190000 — Educational software package
  • CPV48330000 — Scheduling and productivity software package
  • CPV48332000 — Scheduling software package
  • CPV72261000 — Software support services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IT/OS/531
Main Procurement Category
services
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Jul 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Starts
1 Aug 2028, 00:00
Ends
31 Jul 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
48190000
Description
Educational software package
Entry 3
Scheme
CPV
Id
48330000
Description
Scheduling and productivity software package
Entry 4
Scheme
CPV
Id
48332000
Description
Scheduling software package
Entry 5
Scheme
CPV
Id
72261000
Description
Software support services

Delivery locations

Entry 1
Region
UKK24
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
The purpose of this PME is to gather industry expertise and feedback that will inform the development of our final project and procurement requirements. Objectives: • Gain a better understanding of suppliers' capabilities, experiences, and innovations. • Identify potential challenges and solutions relevant to the upcoming procurement project. • Inform suppliers about the project's scope, objectives, and key requirements. BU are intending on holding virtual meetings / demonstration sessions with shortlisted suppliers via Microsoft Teams in March 2026. If you wish to be considered for a virtual meeting / demonstration session with BU’s project team, please contact procurement@bournemouth.ac.uk to register your interest with the subject heading “IT/OS/531 – Timetabling System”. Once suppliers have expressed their interest we will provide further information on the requirements with a Questionnaire for completion. BU will then shortlist suppliers for the virtual meetings / demonstration sessions based on the answers provided in the Questionnaires. Please note that while we aim to engage with a broad range of suppliers, it may not be possible to invite all interested parties to a meeting. Participation in this exercise is voluntary, and there is no obligation for BU to meet with every supplier who expresses an interest and submits a completed Questionnaire. This PME is not a request for quotation. BU’s current intention is to conduct an openly advertised tender process at a later stage. There is no obligation for suppliers to respond to this PME. Supplier responses (or lack thereof) to this exercise will not be used to determine which suppliers will be carried forward to tender process or in any subsequent evaluation of supplier proposals.
Due
11 Feb 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
005265-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
21 Jan 2026, 12:39
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Bournemouth University
Id
GB-PPON-PVRY-5141-LLTP

Identifier

Scheme
GB-PPON
Id
PVRY-5141-LLTP

Address

Street Address
Poole House, Talbot Campus, Fern Barrow
Locality
Poole
Postal Code
BH12 5BB
Country
GB
Country Name
United Kingdom
Region
UKK24

Contact

Name
Olly Sanders
Telephone
01202961623

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Poole · UKK24 · BH12 5BB · United Kingdom
  • Delivery location · UKK24 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 005265-2026Preliminary market engagement notice on Find a Tender ·