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PROCUREMENT OPPORTUNITY

Digitisation of records

Epsom and Ewell Borough Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 06:22.

Opportunity overview

Required digitisation of paper records across all departments to support digital transformation, improve access, reduce storage costs, and enable hybrid working. To ensure compliance with data retention policies and enhance service delivery.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

XEROX (UK) LIMITED

Matched by number
Published award value
£46k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 00330754
Location
Uxbridge, UKJ13, UB8 1DH, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06063d
Status
complete
Procurement Method
direct
Procurement Method Details
Below threshold - without competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Buyer, suppliers and contacts

Organisation 1
Name
Epsom and Ewell Borough Council
Id
GB-PPON-PYXN-1576-NDDT

Identifier

Scheme
GB-PPON
Id
PYXN-1576-NDDT

Address

Street Address
The Parade, Town Hall
Locality
Epsom
Postal Code
KT18 5BY
Country
GB
Country Name
United Kingdom
Region
UKJ26

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
XEROX (UK) LIMITED
Id
GB-COH-00330754

Identifier

Scheme
GB-COH
Id
00330754

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PNNC-4675-LGHQ

Address

Street Address
Building 4 Uxbridge Business Park
Locality
Uxbridge
Postal Code
UB8 1DH
Country
GB
Country Name
United Kingdom
Region
UKJ13

Contact

Roles

supplier

Details

Scale
large
Vcse
No

Award information

Award 1
Id
1
Title
Digitisation of records
Status
pending
Main Procurement Category
services
Above Threshold
No

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79999100
Description
Scanning services

Delivery locations

Entry 1
Region
UKJ26
Country
GB
Country Name
United Kingdom

Value

Including VAT
55,200
Amount
46,000
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-00330754
Name
XEROX (UK) LIMITED

Contract period

Starts
1 Apr 2026, 00:00
Ends
30 Jun 2026, 23:59

Related lots

1

Documents

Entry 1
Id
003321-2026
Document Type
awardNotice
Notice Type
UK5
Description
Transparency notice on Find a Tender
Published
15 Jan 2026, 09:31
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
31 Mar 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Epsom · UKJ26 · KT18 5BY · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 003321-2026Transparency notice on Find a Tender ·