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PROCUREMENT OPPORTUNITY

Framework for JES Decontamination Service

Cardiff Council · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 07:38.

Opportunity overview

A single contractor to collect a variety of disabled adaptation equipment to deliver a decontamination service and return the items back for reuse.

Classification

  • CPV42924720 — Decontamination equipment
  • CPV85000000 — Health and social work services

Lots

  • Lot 1£480k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ERFX1008760
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008760 to identify the project and thereafter the tender documentation. Bidders are requested to register on our supplier portal via the link https://supplierlive.proactisp2p.com/Account/Login as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link: www.cardiff.gov.uk/ENG/Business/Tenders-commissioning-and-procurement/Policies-procedures-and-guidance/Pages/Policies-procedures-and-guidance.aspx Bidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select Cardiff Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
1
Method
withReopeningCompetition
Period Rationale
N/A - Framework Term including extensions is a maximum of 4 years.
Type
closed
Description
Only Tenderers that satisfy all of the Conditions of Participation and meet the all of the mandatory requirements will progress to have their Tenders evaluated against the Award Criteria. Price: 90% of the available 100% weighting. Community Well-being Benefits: 10% of the available weighting. Price assessment accounts for 90% of the overall evaluation. Tenderers are required to submit a fully completed Pricing Schedule which can be found at Appendix 3. Failure to submit prices for all items may result in suppliers being disqualified from the tendering process. The tenderer should not submit any blanks, "nil" or "included" in pricing schedules or any other texts or caveats. All prices submitted will remain fixed for the period of the contract, subject to an annual adjustment in line with CPI, please refer to the framework agreement. -- The Successful Contractor(s) will be expected to work with the Council to maximise the community wellbeing benefits delivered through the Framework. Tenderers are required to submit a “Community Wellbeing Benefits Plan” using the template provided at Appendix 10 contained in the ITT. Failure to comply with this requirement may result in your tender being disqualified. The plan should set out details of what community wellbeing benefits (including quantitative details) they can commit to delivering during the term of the framework and their methodology for delivery. Tenderers should note that their submitted Community Wellbeing Benefits Plan and its’ commitments will form part of the Framework Agreement, and Contractors will be obliged to deliver benefits they have committed to in their plan.

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Tender Period

Ends
3 Feb 2026, 12:00

Enquiry period

Ends
27 Jan 2026, 12:00

Expected award period

Ends
4 Mar 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
576,000
Amount
480,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
90
Weight
percentageExact
Criterion 2
Type
quality
Name
Community Well-being Benefits

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please refer to the tender documentation.
Criterion 2
Type
technical
Description
Please refer to the tender documentation which can be found within the Proactis Portal. Participating bidders are requested to use the reference ERFX1008760 to identify the project and thereafter the tender documentation. Bidders are requested to register on our supplier portal via the link https://supplierlive.proactisp2p.com/Account/Login as this is where we advertise opportunities and receive responses electronically. Further guidance notes can be found at the following link: www.cardiff.gov.uk/ENG/Business/Tenders-commissioning-and-procurement/Policies-procedures-and-guidance/Pages/Policies-procedures-and-guidance.aspx Bidders will only be required to complete mandatory details at the registration stage, although it is also important that bidders select Cardiff Council in “Step 5 – Buyer Selection”, although not mandatory, bidders will not receive details of any opportunities from Cardiff if this option is not selected.

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2026, 00:00
Ends
13 Apr 2027, 23:59
Max Extent Date
15 Apr 2030, 23:59

Renewal

Description
As per the framework agreement, the option to extend will be 12+12+12.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services
Entry 2
Scheme
CPV
Id
42924720
Description
Decontamination equipment

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
001935-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
9 Jan 2026, 14:45
Format
text/html

Planning and budget

No Engagement Notice Rationale
Timescales

Buyer, suppliers and contacts

Organisation 1
Name
Cardiff Council
Id
GB-PPON-PVHP-5769-YHRQ

Identifier

Scheme
GB-PPON
Id
PVHP-5769-YHRQ

Address

Street Address
County Hall
Locality
Cardiff
Postal Code
CF10 4UW
Country
GB
Country Name
United Kingdom
Region
UKL22

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF10 4UW · United Kingdom
  • Delivery location · UKL22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 001935-2026Tender notice on Find a Tender ·