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PROCUREMENT OPPORTUNITY

Holiday Activities and Food (HAF) Programme CAFS/2023/113

Stoke on Trent City Council · Contract award notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 05:12.

Opportunity overview

The Department for Education (DfE) informed local authorities that as part of its Best Start in Life mission, the government confirmed the Holiday Activity and Food (HAF) Programme will be extended until May 2029. The HAF contract would operate under a lead provider model who would be responsible for the sub-contracting, management, coordination and delivery of activities through providers. The HAF programme provides enriching activities and nutritious meals supporting health, wellbeing and learning readiness as well as supporting parents and carers. This multiyear settlement will enable more strategic planning, innovation, and long-term partnerships, supporting value for money and ensuring that children and young people continue to benefit from enriching holiday experiences and nutritious meals. The programme runs through the Easter, Summer and Winter school holidays and is a holiday provision for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals and attend a Stoke-on-Trent school.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

THE HUBB FOUNDATION

Match pending…
Published award value
£4.7m
Awarded
2 Jun 2026
Award ID
1
Status
pending
Identifier
GB-COH 11707416
Location
Newcastle, UKG24, ST5 0SU, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN807149
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Stoke on Trent City Council
Id
GB-PPON-PDQZ-1442-RZTZ

Identifier

Scheme
GB-PPON
Id
PDQZ-1442-RZTZ

Address

Street Address
Civic Centre, Glebe Street
Locality
Stoke-on-Trent
Postal Code
ST4 1HH
Country
GB
Country Name
United Kingdom
Region
UKG23

Contact

Name
Christopher Conway
Telephone
+447468538321

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
PILOT IMS LIMITED
Id
GB-COH-04200249

Identifier

Scheme
GB-COH
Id
04200249

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPWZ-5552-JNBM

Address

Street Address
5 Coombs Wood Court
Locality
Halesowen
Postal Code
B62 8BF
Country
GB
Country Name
United Kingdom
Region
UKG36

Roles

tenderer

Details

Scale
sme
Vcse
No
Organisation 3
Name
THE HUBB FOUNDATION
Id
GB-COH-11707416

Identifier

Scheme
GB-COH
Id
11707416

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PJGC-2354-MWZX

Address

Street Address
The Whitehouse, 566 Etruria Road
Locality
Newcastle
Postal Code
ST5 0SU
Country
GB
Country Name
United Kingdom
Region
UKG24

Contact

Roles

supplier
tenderer

Details

Scale
large
Vcse
Yes
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Title
Holiday Activities and Food (HAF) Programme CAFS/2023/113
Status
pending
Date
3 Jun 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Assessment Summaries Date Sent
3 Jun 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services

Delivery locations

Entry 1
Region
UKG23
Country
GB
Country Name
United Kingdom

Value

Including VAT
5,617,188
Amount
4,680,990
Currency
GBP

Suppliers

Supplier 1
Id
GB-COH-11707416
Name
THE HUBB FOUNDATION

Standstill Period

Ends
15 Jun 2026, 23:59

Contract period

Starts
1 Jul 2026, 00:00
Ends
30 Jun 2029, 23:59
Max Extent Date
30 Jun 2031, 23:59

Renewal

Description
Two possible extension years

Related lots

1

Documents

Entry 1
Id
052202-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
3 Jun 2026, 10:44
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
22 Jun 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Stoke-on-Trent · UKG23 · ST4 1HH · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 000721-2026Preliminary market engagement notice on Find a Tender ·
  2. 020211-2026Tender notice on Find a Tender ·
  3. 052202-2026Contract award notice on Find a Tender ·