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PROCUREMENT OPPORTUNITY

Provision of All Wales Independent Mental Capacity Advocacy (IMCA)

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 08:41.

Opportunity overview

NHS Wales Shared Services Parentship (as hosted by Velindre University NHS Trust), in collaboration with six (6) Welsh Health Boards is seeking to procure an Independent Mental Capacity Advocacy service. The tender will be divided into Lots to take into consideration the provision of the IMCA and the paid RPR (Relevant Person Representative) service. This procurement is divided into six (6) Lots as set out below. Please note that Lot 3 and 4 are split into three (3) two separate sub-lots with the Health Board acting as the Commissioner for the Lots detailed below: Lot 1 – BCUHB IMCA Services Lot 2a – ABUUHB IMCA Services Lot 2b – ABUUHB Ad-hoc Spot-Purchase Lot 3a – CTMUHB IMCA Services Lot 3b – CTMUHB Paid RPR Services Lot 3c –CTMUHB Ad-hoc Spot-Purchase Lot 4a – CAVUHB IMCA Services Lot 4b – CAVUHB Paid RPR Services Lot 4c – CAVUHB Spot-Purchase of Paid RPR Lot 5a – HDDUHB IMCA & Paid RPR services Lot 5b – HDDUHB Ad – hoc Spot-Purchase Lot 6a – SBUHB IMCA & Paid RPR services Lot 6b – SBUHB Spot-Purchase of Paid RPR Local Authorities

Classification

  • CPV85000000 — Health and social work services

Lots

  • Betsi Cadwaladr university health board£2m
  • Aneurin Bevan university health board£2.8m
  • Cwm Taf University Health Board£1.2m
  • Cardiff and Vale University Local Health Board£1.9m
  • Hywel Dda University Health Board £2m
  • Swansea Bay University Health Board £1.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
COMM-FTS-60883
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Is Accelerated
Yes
Accelerated Rationale
Light touch contract

Special regime

lightTouch

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Tender Period

Ends
17 Aug 2026, 17:00

Enquiry period

Ends
10 Aug 2026, 17:00

Expected award period

Ends
2 Oct 2026, 23:59

Lot Details

Award criteria

Description
For the below lots there will be a requirement for one (1) provider to deliver the services under each sub-lot. Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 and 6 reserve the right to onboard onto the contract agreement at any point during the contract term.

Amendments

Entry 1
Description
In the Lotting description section, whilst the description is correct we will delete the following statement to avoid confusion- 'Whilst the below Health Boards have stated a preference to potentially award individual Lots to different Providers.'
Id
073756-2026

Lots and requirements

Entry 1
Id
1
Title
Betsi Cadwaladr university health board
Description
This lot will have a requirement for one (1) provider to deliver the services Lot 1 Provision of services IMCA services paid RPR within the Health Boards.
Status
active
Has Renewal
Yes

Value

Including VAT
1,985,000
Amount
1,985,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Entry 2
Id
4
Title
Cardiff and Vale University Local Health Board
Description
Lot 4a Provision of IMCA services and paid RPR within the Health Boards. Lot 4b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area. Lot 4c - Sot Purchase or RPR
Status
active
Has Renewal
Yes

Value

Including VAT
1,879,380
Amount
1,879,380
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Entry 3
Id
3
Title
Cwm Taf University Health Board
Description
Lot 3a Provision of IMCA services and paid RPR within the Health Boards. Lot 3b for the provision of paid RPR services for the Local Health Boards and Local Authorities within the geographical area. Lot3c Provision of ad-hoc spot-purchase
Status
active
Has Renewal
Yes

Value

Including VAT
1,165,000
Amount
1,165,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Entry 4
Id
5
Title
Hywel Dda University Health Board
Description
Lot 5a Provision of IMCA services and paid RPR within the Health Boards. Lot5b Provision of ad-hoc spot-purchase
Status
active
Has Renewal
Yes

Value

Including VAT
1,969,770
Amount
1,969,770
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Entry 5
Id
6
Title
Swansea Bay University Health Board
Description
This lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 6a Provision of IMCA services and paid RPR within the Health Boards. Lot6b Provision of ad-hoc spot-purchase
Status
active
Has Renewal
Yes

Value

Including VAT
1,511,350
Amount
1,511,350
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for an initial term of 18 months with option to extend for up to a further 3 years in 3 x 12 months increments.
Entry 6
Id
2
Title
Aneurin Bevan university health board
Description
This lot will have a requirement for one (1) provider to deliver the services under each sub-lot. Lot 2a Provision of PRP services IMCA services and paid RPR within the Health Boards. Lot2b Provision of ad-hoc spot-purchase
Status
active
Has Renewal
Yes

Value

Including VAT
2,846,385
Amount
2,846,385
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
The full evaluation criteria is set out in the tender documents.

Numbers

Entry 1
Number
100
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jan 2027, 00:00
Ends
31 Dec 2028, 23:59
Max Extent Date
31 Dec 2031, 23:59

Renewal

Description
The contract will be awarded for an initial term of 24 months with option to extend for up to a further 3 years in 3 x 12 months increments.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Item 2
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Item 4
Id
5
Related Lot
5

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Item 5
Id
6
Related Lot
6

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Item 6
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
85000000
Description
Health and social work services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Attached are the Terms and Conditions
Entry 2
Id
L-2
Document Type
biddingDocuments
Description
Attached is the Instructions for Dibbers document
Entry 3
Id
L-3
Document Type
biddingDocuments
Description
Attached is the Bidder Response Form
Entry 4
Id
L-4
Document Type
biddingDocuments
Description
Attached is the TUPE confidentially Agreement
Entry 5
Id
L-5
Document Type
biddingDocuments
Description
attached is the WPSQ document
Entry 6
Id
L-6
Document Type
biddingDocuments
Description
attached is the service specification
Entry 7
Id
L-7
Document Type
biddingDocuments
Description
attached is the e trading specification
Entry 8
Id
L-11
Document Type
biddingDocuments
Description
attached is the ITT
Entry 9
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 10
Id
073756-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
4 Aug 2026, 14:35
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Id
GB-PPON-PXWV-6492-CGMN

Identifier

Scheme
GB-PPON
Id
PXWV-6492-CGMN

Address

Street Address
4-5 Charnwood Court,
Locality
Cardiff
Postal Code
CF14 3UZ
Country
GB
Country Name
United Kingdom
Region
UKL22

Contact

Name
Sam Donegan

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF14 3UZ · United Kingdom
  • Delivery location · UKL · United Kingdom

Notice and amendment history

5 published notice versions reviewed by ProcuraAxis.

5 VERSIONS
  1. 066358-2026Tender notice on Find a Tender ·
  2. 069728-2026Tender notice on Find a Tender ·
  3. 072259-2026Tender notice on Find a Tender ·
  4. 073534-2026Tender notice on Find a Tender ·
  5. 073756-2026Tender notice on Find a Tender ·