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PROCUREMENT OPPORTUNITY

Burghfield Parish Council Grounds Maintenance Contract

Burghfield Parish Council · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 07:06.

Opportunity overview

Burghfield Parish Council is seeking an experienced and competent contractor to deliver grounds maintenance services across public open spaces, recreational grounds, play areas, allotments and landscaped sites within the parish. The contract includes routine and responsive maintenance such as grass cutting, hedge and shrub maintenance, weed control, maintenance of recreational and play areas (excluding specialist inspections), leaf clearance, litter picking and seasonal works. The contractor will also carry out minor ad hoc horticultural works as instructed and report defects, vandalism and health and safety issues identified during site visits. Services must be delivered in accordance with best grounds maintenance practice and an agreed programme of works, with service frequencies varying by site and season. The contractor will provide all necessary labour, supervision, plant and equipment and operate safely on publicly accessible sites, complying with all relevant health and safety and environmental requirements. The contract will be awarded for an initial three-year term, with the option to extend for up to a further two years, subject to performance. Additional works may be instructed in accordance with an agreed schedule of rates, and the contractor will be required to maintain effective communication and provide regular reporting throughout the contract.

Classification

  • CPV77314000 — Grounds maintenance services

Lots

  • Lot 1£30k · Including VAT

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Tender pack for Burghfield Parish Council's grounds maintenance works from 6th April 2026 to 2029Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05fbb8
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Tenders must be submitted electronically via email to: clerk@burghfieldparishcouncil.gov.uk and not via the website. https://www.burghfieldparishcouncil.gov.uk is Burghfield Parish Council's website.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
23 Feb 2026, 12:00

Enquiry period

Ends
30 Jan 2026, 23:59

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Amendments

Entry 1
Description
Clarification regarding estimated value per annum
Id
002534-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
30,000
Currency
GBP

Selection criteria

Criteria

Criterion 1
Description
Participation is open to suitably experienced local contractors able to demonstrate the capability to deliver the required services. Tenderers must meet the minimum suitability, insurance and compliance requirements set out in the tender documentation.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
6 Apr 2026, 00:00
Ends
5 Apr 2029, 23:59
Max Extent Date
5 Apr 2031, 23:59

Renewal

Description
The contract will be awarded for an initial period of three years, with the option to extend for a further two years (up to a maximum of five years), subject to review, negotiation, and mutual agreement between the parties. Estimated value of £30,000 per annum

Award criteria

Description
The contract will be awarded to the tenderer submitting the Most Advantageous Tender, based on a combination of quality and price. Tender submissions will first be subject to a suitability and compliance assessment. Only those tenders that fully meet the Council's minimum legal, financial, insurance and compliance requirements will be taken forward for detailed evaluation. Compliant tenders will then be evaluated using the following criteria and indicative weightings: Quality of service delivery and methodology (40%) Assessment of the tenderer's understanding of the contract requirements, proposed approach to service delivery, programming of works, supervision arrangements, quality control procedures, and ability to maintain consistent standards across all sites. Price (40%) Evaluation of the total annual contract price for the core grounds maintenance services. Prices will be compared on a like-for-like basis, with the lowest compliant price receiving the highest score and other prices scored proportionately. Qualifications and accreditations (10%) Consideration of relevant professional qualifications and accreditations, including health and safety accreditation, compliance with applicable British Standards, and membership of recognised professional bodies relevant to grounds maintenance. Social value and environmental benefit (10%) Assessment of how the tenderer's proposals deliver social value and environmental benefits relevant to the contract, such as environmentally responsible working practices, biodiversity support, use of local labour or suppliers, and measures to reduce environmental impact. Quality criteria will be scored using a structured scoring matrix, and the final award decision will be based on the combined weighted scores across all criteria.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77314000
Description
Grounds maintenance services

Delivery locations

Entry 1
Region
UKJ1
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
A-9513
Document Type
biddingDocuments
Description
Tender pack for Burghfield Parish Council's grounds maintenance works from 6th April 2026 to 2029
Format
application/pdf
Entry 2
Id
002534-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
13 Jan 2026, 10:38
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Burghfield Parish Council
Id
GB-PPON-PVYZ-7664-PMTG

Identifier

Scheme
GB-PPON
Id
PVYZ-7664-PMTG

Address

Street Address
P.O Box 7381
Locality
Reading
Postal Code
RG1 9XP
Country
GB
Country Name
United Kingdom
Region
UKJ11

Contact

Name
Cally Morris
Telephone
+441189831748

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Reading · UKJ11 · RG1 9XP · United Kingdom
  • Delivery location · UKJ1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 002534-2026Tender notice on Find a Tender ·