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PROCUREMENT OPPORTUNITY

NH2049 North East & North Cumbria Pathology Archiving System

Northumbria Healthcare Facilities Management · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 14:37.

Opportunity overview

Cellular Pathology laboratories in the North East North Cumbria (NENC) region currently maintain long term (30+ years) archives of all wax tissue blocks and microscope slides that are produced. The North East & North Cumbria Pathology network (NENC) has obtained limited Digital Diagnostics Capability funding from NHS England for purchase of an “advanced archiving solution” that will both save time for laboratory staff and dramatically reduce the risk of misfiling and loss of tissue blocks and slides. Any proposed archiving solution must be compatible with the current and legacy linear and/or data matrix barcodes on blocks and slides for identification of the materials. Further details and ITT documents can be found on our e-tendering system Atamis at https://atamis-1928.my.site.com

Classification

  • CPV38000000 — Laboratory, optical and precision equipments (excl. glasses)
  • CPV48329000 — Imaging and archiving system

Lots

  • Lot 1£564.2k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NH2049
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
All tenders must be submitted via our e-tendering system Atamis at https://atamis-1928.my.site.com
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
2 Feb 2026, 23:59

Tender Period

Ends
22 Jan 2026, 12:00

Communication

Future Notice Date
19 Dec 2025, 23:59

Enquiry period

Ends
13 Jan 2026, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
564,166.66
Currency
GBP
Including VAT
677,000

Renewal

Description
5 x 12 month optional extension periods

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Functional Fit
Type
quality

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Name
Implementation and Go live Timelines
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Name
Training and Change Management
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Scalability and Future Proofing
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Name
Usability and Business Continuity
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Name
Compliance with Standards
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Name
Accelerating to Net Zero
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 8
Name
Protecting Habitats and Biodiversity
Type
quality

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 9
Name
Total Costs for all Trusts over 5 years
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
12 Feb 2031, 23:59
Starts
13 Feb 2026, 00:00
Max Extent Date
12 Feb 2036, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
38000000
Scheme
CPV
Description
Laboratory, optical and precision equipments (excl. glasses)
Entry 2
Id
48329000
Scheme
CPV
Description
Imaging and archiving system

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Entry 2
Id
084893-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
19 Dec 2025, 12:45

Planning and budget

Documents

Entry 1
Id
084663-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
18 Dec 2025, 22:33

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
1 Oct 2025, 00:00
Description
2 companies able to provide a pathology archiving solution identified via online search. Providers were invited to demonstrate their solutions and how they may potentially improve administration process of archiving slides and blocks containing pathology samples. To aid understanding of how this technology could potentially fit within existing processes and save staff time and achieve efficiency of storage space.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PLMV-4859-MQXP
Name
Northumbria Healthcare Facilities Management

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
North Shields
Postal Code
NE27 0QJ
Country Name
United Kingdom
Street Address
Northumbria House, Unit 7 & 8 Silver Fox Way, Cobalt Business Park

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PLMV-4859-MQXP
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PDCY-5582-YRHQ
Name
The Newcastle Upon Tyne Hospitals NHS Foundation Trust

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
Newcastle-upon-Tyne
Postal Code
NE7 7DN
Country Name
United Kingdom
Street Address
Freeman Hospital, Freeman Road, High Heaton

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PDCY-5582-YRHQ
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PBLN-7375-RYXJ
Name
Gateshead Health NHS Foundation Trust

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
Gateshead
Postal Code
NE9 6SX
Country Name
United Kingdom
Street Address
Queen Elizabeth Hospital, Sheriff Hill

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PBLN-7375-RYXJ
Scheme
GB-PPON

Contact

Organisation 4
Id
GB-PPON-PQLT-2871-PCJY
Name
County Durham and Darlington NHS Foundation Trust

Roles

buyer

Address

Region
UKC13
Country
GB
Locality
Darlington
Postal Code
DL3 6HX
Country Name
United Kingdom
Street Address
Hollyhurst Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PQLT-2871-PCJY
Scheme
GB-PPON

Contact

Organisation 5
Id
GB-PPON-PMYZ-6944-BYLH
Name
NHS North East and North Cumbria Integrated Care Board

Roles

buyer

Address

Region
UKD12
Country
GB
Locality
Penrith
Postal Code
CA11 7BF
Country Name
United Kingdom
Street Address
Voreda Portland Place

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PMYZ-6944-BYLH
Scheme
GB-PPON

Contact

Organisation 6
Id
GB-PPON-PZDC-7131-GJTH
Name
South Tees Hospitals NHS Foundation Trust

Roles

buyer

Address

Region
UKC12
Country
GB
Locality
Middlesbrough
Postal Code
TS4 3BW
Country Name
United Kingdom
Street Address
The James Cook University Hospital, Marton Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PZDC-7131-GJTH
Scheme
GB-PPON

Contact

Organisation 7
Id
GB-PPON-PJDT-5353-JMRJ
Name
North Tees and Hartlepool NHS Foundation Trust

Roles

buyer

Address

Region
UKC11
Country
GB
Locality
Stockton
Postal Code
TS19 8PE
Country Name
United Kingdom
Street Address
Hardwick Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PJDT-5353-JMRJ
Scheme
GB-PPON

Contact

Organisation 8
Id
GB-PPON-PDXN-7482-RVVM
Name
North Cumbria Integrated Care NHS Foundation Trust

Roles

buyer

Address

Region
UKD12
Country
GB
Locality
Carlisle
Postal Code
CA2 7HY
Country Name
United Kingdom
Street Address
Cumberland Infirmary, NCIC Trust HQ, Pillars Building, Infirmary Street

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PDXN-7482-RVVM
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · North Shields · UKC22 · NE27 0QJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05f9ca-2025-12-19T12:45:49ZPreliminary market engagement notice on Find a Tender ·