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PROCUREMENT OPPORTUNITY

Invitation to Tender for Cleaning Services at Changing Lives Learning Trust (Secondaries only)

CHANGING LIVES LEARNING TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 14:10.

Opportunity overview

Changing Lives Learning Trust have decided to tender their school cleaning services at their two Secondary Schools. Due to the split locations of these sites, the contracts are being tendered as two lots. Lot 1- Queen Elizabeth Grammar School, Penrith, 6,162.68 sqm Lot 2- West Lakes Academy, Egremont, 6,714.32sqm Tender Schedule Issue of Invitation to Tender -12th December 2025 Bidding Companies to Visit Sites -17th December 2025 Clarification Return Deadline - 31st December 2025 Deadline for return of Tender Responses -31st December 2025 Presentation by shortlisted bidders -9th January 2026 from 11am, West Lakes Academy Contract Awarded by - 9th January 2026 10 Day standstill period - 9th - 19th January 2026 Mobilisation Meeting- 19th January 2026 9.30am (Remote) Mobilisation Meeting - 26th January 2026 9.30am (Remote) Contract Commencement- 4th February 2026 The contract will be a three year initial term, with 2 x 1 year optional extensions.

Classification

  • CPV90919300 — School cleaning services

Lots

  • Cleaning Services at Queen Elizabeth Grammar School, Penrith£600k
  • Cleaning Services for West Lakes Academy, Egremont£600k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05f472
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Procedure

Is Accelerated
Yes
Accelerated Rationale
State of urgency

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
9 Jan 2026, 23:59

Tender Period

Ends
31 Dec 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Cleaning Services at Queen Elizabeth Grammar School, Penrith
Status
active
Has Renewal
Yes
Description
Provision of daily cleaning services (Mon- Fri) at a Secondary School, term time plus 4 weeks. The overall footprint to be cleaned is 6,162.68 sqm, however, not all this space will require daily cleaning. Services include daily cleaning of classrooms, corridors, sports halls, conveniences and other public learning spaces. Deep cleaning is required whilst school is closed and will include internal glass/windows, carpet shampooing, hard floor varnishing & resurfacing. Works schedule to be agreed in advance with school, annually. Full specification available in the ITT documents.

Value

Amount
600,000
Currency
GBP
Including VAT
720,000

Renewal

Description
2x 1 year optional extensions, if agreed by both parties

Suitability

Sme
Yes

Award criteria

Weighting Description
All the tenders will be subject to a detailed evaluation process, which will be based on an appropriate balance between sound commercial principles, technical expertise, and a firm commitment to meeting all the Trust's requirements. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder. The table below shows the scoring criteria of the evaluation. The scores are awarded by the consultant in discussion with the client. Commercial- Total Score Available -275 Including response to price of contract (200) & financial narrative (75) Quality- Total Score Available- 475 Including evaluation of responses to 12 quality questions Quality Vision of Performance 15 Holiday Cleaning 20 Social Value and Community Engagement 20 Pensions and TUPE 15 Continuity of Service 25 Monitoring of Hours 15 Management Support 25 Innovation and Added Value 15 Contract 5 Mobilisation 20 Commercial Information 5 References 20 Total Score for Quality Section 200 TOTAL SCORE 475 Full docs available on request

Criteria

Criterion 1
Name
Commercial Response
Type
price

Contract period

Ends
3 Feb 2029, 23:59
Starts
4 Feb 2026, 00:00
Max Extent Date
3 Feb 2031, 23:59
Entry 2
Id
2
Title
Cleaning Services for West Lakes Academy, Egremont
Status
active
Has Renewal
Yes
Description
Provision of daily cleaning services (Mon- Fri) at a Secondary School, term time plus 4 weeks. The overall footprint to be cleaned is 6,714.32sqm however, not all this space will require daily cleaning. Services include daily cleaning of classrooms, corridors, sports halls, conveniences and other public learning spaces. Deep cleaning is required whilst school is closed and will include internal glass/windows, carpet shampooing, hard floor varnishing & resurfacing. Works schedule to be agreed in advance with school, annually. Full specification available in the ITT documents.

Value

Amount
600,000
Currency
GBP
Including VAT
720,000

Renewal

Description
2x 1 year optional extensions, if agreed by both parties

Suitability

Sme
Yes

Award criteria

Weighting Description
All the tenders will be subject to a detailed evaluation process, which will be based on an appropriate balance between sound commercial principles, technical expertise, and a firm commitment to meeting all the Trust's requirements. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder. The table below shows the scoring criteria of the evaluation. The scores are awarded by the consultant in discussion with the client. Commercial- Total Score Available -275 Including response to price of contract (200) & financial narrative (75) Quality- Total Score Available- 475 Including evaluation of responses to 12 quality questions Quality Vision of Performance 15 Holiday Cleaning 20 Social Value and Community Engagement 20 Pensions and TUPE 15 Continuity of Service 25 Monitoring of Hours 15 Management Support 25 Innovation and Added Value 15 Contract 5 Mobilisation 20 Commercial Information 5 References 20 Total Score for Quality Section 200 TOTAL SCORE 475 Full docs available on request

Criteria

Criterion 1
Name
Commercial Response
Type
price

Contract period

Ends
3 Feb 2029, 23:59
Starts
4 Feb 2026, 00:00
Max Extent Date
3 Feb 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKD12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKD11
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
082290-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 Dec 2025, 09:31

Planning and budget

No Engagement Notice Rationale
Incumbent is exiting with only 7 working weeks notice (Education client) no contract exists. Deadline for bids return is 14 days, we could not afford the time to carry out any preliminary engagement. We have engaged with suppliers in terms of conversations held to develop scope in order to prepare tender documents

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-06627459
Name
CHANGING LIVES LEARNING TRUST

Roles

buyer

Address

Region
UKD11
Country
GB
Locality
Egremont
Postal Code
CA22 2DQ
Country Name
United Kingdom
Street Address
West Lakes Academy

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
06627459
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PZWN-1479-JXHV
Scheme
GB-PPON
Organisation 2
Id
GB-COH-05126781
Name
RED BOX CONSULTANCY SERVICES LIMITED
Role Details
Tender management

Roles

procuringEntity
processContactPoint

Address

Region
UKE22
Country
GB
Locality
North Yorkshire
Postal Code
HG2 8PL
Country Name
United Kingdom
Street Address
1 Innisfree Close

Identifier

Id
05126781
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PDBY-5265-PHLM
Scheme
GB-PPON

Recorded locations

  • Buyer location · Egremont · UKD11 · CA22 2DQ · United Kingdom
  • Delivery location · UKD11 · United Kingdom
  • Delivery location · UKD12 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05f472-2025-12-12T09:31:47ZTender notice on Find a Tender ·