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PROCUREMENT OPPORTUNITY

Holiday, Activities and Food (HAF) Programme - Round 2

Southend-on-Sea City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 14:02.

Opportunity overview

Southend-on-Sea City Council are seeking to add additional suppliers to join the Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on-Sea. The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods. The provision must be used to provide access to holiday activity programmes as follows: - At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas - Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea. The minimum standards for the delivery of high quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to: • Eat more healthily • Be more active • Take part in engaging and enriching activities • Be safe and not isolated • Have greater knowledge of health and nutrition • Be more engaged with school and other services • Have greater knowledge and awareness of the holiday club provision Further details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack Suppliers are invited to view the documents and submit their tender to join the Framework and the second round will close at 12 Noon on Tuesday 3rd February 2026. Please view the documents here: https://procontract.due-north.com with the reference DN773627. The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.

Classification

  • CPV85000000 — Health and social work services
  • CPV98000000 — Other community, social and personal services

Lots

  • Lot 1£5m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN773627
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
Website: https://procurement.southend.gov.uk/
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
3 Feb 2026, 12:00

Enquiry period

Ends
27 Jan 2026, 12:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Currency
GBP
Including VAT
5,040,000

Renewal

Description
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.

Award criteria

Criteria

Criterion 1
Name
Quality - Technical Questionnaire responses
Type
quality

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Ends
30 Nov 2028, 23:59
Starts
2 Mar 2026, 00:00
Max Extent Date
30 Nov 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85000000
Scheme
CPV
Description
Health and social work services
Entry 2
Id
98000000
Scheme
CPV
Description
Other community, social and personal services

Published documents

Entry 1
Id
081608-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
10 Dec 2025, 15:29

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJDT-6566-GZNX
Name
Southend-on-Sea City Council

Roles

buyer

Address

Region
UKH31
Country
GB
Locality
Southend-on-Sea
Postal Code
SS2 6FA
Country Name
United Kingdom
Street Address
Civic Centre, Victoria Avenue, Southend On Sea, Essex

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJDT-6566-GZNX
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Southend-on-Sea · UKH31 · SS2 6FA · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05f2fb-2025-12-10T15:29:42ZTender notice on Find a Tender ·