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PROCUREMENT OPPORTUNITY

Refuge Communication System

Weston College · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 13:44.

Opportunity overview

Weston College is seeking tenders for the servicing, repair and maintenance of Refuge Communications Systems across its estate. These systems are critical for emergency evacuation and compliance with BS5839-9. The contract will cover five main system types: Complus Teltronic, Sovereign Fire and Security, Cooper VoCALL, EVCS Compact, and Pentech Electronics Ltd Model Series 6000. These communications systems are based across the Weston College Estate Campuses.

Classification

  • CPV50334400 — Communications system maintenance services

Lots

  • Lot 1£30k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WCPR-208
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
(1) Completed ITT documents must be returned via email to WCGTender@weston.ac.uk by 16/01/2026 at midday. Late submissions or submissions sent, or copied, to any other address will not be considered.
Procurement Method Details
Below threshold - open competition

Amendments

Entry 1
Id
081899-2025
Description
Addition of the following instructions: Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated.

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
16 Jan 2026, 12:00

Enquiry period

Ends
19 Dec 2025, 12:00

Special regime

concession

Submission terms

Electronic Submission Policy
notAllowed

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
30,000
Currency
GBP
Including VAT
36,000

Renewal

Description
The initial period of the contract will be 2 years + 1 year, to be reviewed prior to the end of the initial period.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Innovation and added value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 2
Name
Account management
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
People and mobilisation
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Name
Service specific detail
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 5
Name
Financial
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 6
Name
Added & Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Name
Business continuity and Disaster planning
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 8
Name
Presentation
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
2 Mar 2028, 23:59
Starts
2 Mar 2026, 00:00
Max Extent Date
2 Mar 2029, 23:59

Selection criteria

Criteria

Criterion 1
Description
Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKK12
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKK12
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50334400
Scheme
CPV
Description
Communications system maintenance services

Published documents

Entry 1
Id
A-8809
Format
application/pdf
Document Type
biddingDocuments
Entry 2
Id
080485-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
8 Dec 2025, 10:48
Entry 3
Id
081899-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Dec 2025, 11:54

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-10007459
Name
Weston College

Roles

buyer

Address

Region
UKK12
Country
GB
Locality
Weston-super-Mare
Postal Code
BS23 2AL
Country Name
United Kingdom
Street Address
Knightstone Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
10007459
Scheme
GB-UKPRN

Contact

Additional Identifiers

Entry 1
Id
PDXW-8796-BVPP
Scheme
GB-PPON

Recorded locations

  • Buyer location · Weston-super-Mare · UKK12 · BS23 2AL · United Kingdom
  • Delivery location · UKK12 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05f078-2025-12-11T11:54:47ZTender notice on Find a Tender ·