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PROCUREMENT OPPORTUNITY

Multi Functional Devices and Digital Solutions

Kent County Council (t/a Procurement Services) · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 13:34.

Opportunity overview

The Framework covers the provision of a full range of Multi-functional Devices and Digital Solutions to include the following but not limited to: Leased and Purchased Multi-functional Devices and Digital Solutions Product ranges must include provision for the following minimum requirements: •Desktop and floor standing printers •Wide format printers •Multi-functional Devices •High volume Equipment •Mono, colour, A4 and A3 technology with a range of speeds •Various finishing options oStandard network interfaces for print/copy/scan/fax versions (to include java cards as standard) •Management information Software/user control enabling software Digital Solutions and Associated Services Indicative requirements include, but are not limited to, the following: •AI •Audio visual solutions •Communication systems •Cloud storage •Document storage, distribution and management •Facilities solutions •High volume print Devices •Hosted services •Hybrid mail •ICT hardware •ICT systems management, support and solutions •Mail management solutions •Multi-functional Devices •Network services •Outsourced print solutions •Print management, consultancy and audit •Scanning and archiving solutions •Software solutions •Wide format Devices Inkjet Printers To view this notice, please click here: https://csg.delta-esourcing.com/delta/viewNotice.html?noticeId=998941667

Classification

  • CPV30120000 — Photocopying and offset printing equipment
  • CPV30121000 — Photocopying and thermocopying equipment
  • CPV30121100 — Photocopiers
  • CPV30121200 — Photocopying equipment
  • CPV30121300 — Reproduction equipment
  • CPV30124500 — Scanner accessories
  • CPV30125100 — Toner cartridges
  • CPV30200000 — Computer equipment and supplies
  • CPV30230000 — Computer-related equipment
  • CPV32200000 — Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television
  • CPV32232000 — Video-conferencing equipment
  • CPV32320000 — Television and audio-visual equipment
  • CPV32321200 — Audio-visual equipment
  • CPV32400000 — Networks
  • CPV32500000 — Telecommunications equipment and supplies
  • CPV48000000 — Software package and information systems
  • CPV48311100 — Document management system
  • CPV50313100 — Photocopier repair services
  • CPV50313200 — Photocopier maintenance services
  • CPV50340000 — Repair and maintenance services of audio-visual and optical equipment
  • CPV50700000 — Repair and maintenance services of building installations
  • CPV64216120 — Electronic mail services
  • CPV72200000 — Software programming and consultancy services
  • CPV72212000 — Programming services of application software
  • CPV72221000 — Business analysis consultancy services
  • CPV72250000 — System and support services
  • CPV72260000 — Software-related services
  • CPV72267000 — Software maintenance and repair services
  • CPV72317000 — Data storage services
  • CPV72318000 — Data transmission services
  • CPV72400000 — Internet services
  • CPV72415000 — World wide web (www) site operation host services
  • CPV79571000 — Mailing services
  • CPV79800000 — Printing and related services
  • CPV79822500 — Graphic design services
  • CPV79823000 — Printing and delivery services
  • CPV79993000 — Building and facilities management services
  • CPV79995100 — Archiving services
  • CPV79996100 — Records management
  • CPV79999100 — Scanning services
  • CPV92512000 — Archive services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Y26009
Status
planning
Above Threshold
Yes
Main Procurement Category
goods

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Ends
1 Apr 2030, 00:59
Starts
1 Apr 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
30120000
Scheme
CPV
Description
Photocopying and offset printing equipment
Entry 2
Id
30121000
Scheme
CPV
Description
Photocopying and thermocopying equipment
Entry 3
Id
30121100
Scheme
CPV
Description
Photocopiers
Entry 4
Id
30121200
Scheme
CPV
Description
Photocopying equipment
Entry 5
Id
30121300
Scheme
CPV
Description
Reproduction equipment
Entry 6
Id
30124500
Scheme
CPV
Description
Scanner accessories
Entry 7
Id
30125100
Scheme
CPV
Description
Toner cartridges
Entry 8
Id
30200000
Scheme
CPV
Description
Computer equipment and supplies
Entry 9
Id
30230000
Scheme
CPV
Description
Computer-related equipment
Entry 10
Id
32200000
Scheme
CPV
Description
Transmission apparatus for radiotelephony, radiotelegraphy, radio broadcasting and television
Entry 11
Id
32232000
Scheme
CPV
Description
Video-conferencing equipment
Entry 12
Id
32320000
Scheme
CPV
Description
Television and audio-visual equipment
Entry 13
Id
32321200
Scheme
CPV
Description
Audio-visual equipment
Entry 14
Id
32400000
Scheme
CPV
Description
Networks
Entry 15
Id
32500000
Scheme
CPV
Description
Telecommunications equipment and supplies
Entry 16
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 17
Id
48311100
Scheme
CPV
Description
Document management system
Entry 18
Id
50313100
Scheme
CPV
Description
Photocopier repair services
Entry 19
Id
50313200
Scheme
CPV
Description
Photocopier maintenance services
Entry 20
Id
50340000
Scheme
CPV
Description
Repair and maintenance services of audio-visual and optical equipment
Entry 21
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations
Entry 22
Id
64216120
Scheme
CPV
Description
Electronic mail services
Entry 23
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services
Entry 24
Id
72212000
Scheme
CPV
Description
Programming services of application software
Entry 25
Id
72221000
Scheme
CPV
Description
Business analysis consultancy services
Entry 26
Id
72250000
Scheme
CPV
Description
System and support services
Entry 27
Id
72260000
Scheme
CPV
Description
Software-related services
Entry 28
Id
72267000
Scheme
CPV
Description
Software maintenance and repair services
Entry 29
Id
72317000
Scheme
CPV
Description
Data storage services
Entry 30
Id
72318000
Scheme
CPV
Description
Data transmission services
Entry 31
Id
72400000
Scheme
CPV
Description
Internet services
Entry 32
Id
72415000
Scheme
CPV
Description
World wide web (www) site operation host services
Entry 33
Id
79571000
Scheme
CPV
Description
Mailing services
Entry 34
Id
79800000
Scheme
CPV
Description
Printing and related services
Entry 35
Id
79822500
Scheme
CPV
Description
Graphic design services
Entry 36
Id
79823000
Scheme
CPV
Description
Printing and delivery services
Entry 37
Id
79993000
Scheme
CPV
Description
Building and facilities management services
Entry 38
Id
79995100
Scheme
CPV
Description
Archiving services
Entry 39
Id
79996100
Scheme
CPV
Description
Records management
Entry 40
Id
79999100
Scheme
CPV
Description
Scanning services
Entry 41
Id
92512000
Scheme
CPV
Description
Archive services

Planning and budget

Documents

Entry 1
Id
078507-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
1 Dec 2025, 14:05
Entry 2
Id
079774-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
4 Dec 2025, 14:05

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
18 Dec 2025, 23:59
Description
This preliminary market engagement is conducted in accordance with Sections 16 and 17 of the Procurement Act 2023. Its purpose is to inform and shape the upcoming procurement process by engaging with the market in a fair, transparent, and non-discriminatory manner. This notice is issued to: Invite suppliers to participate in pre-market engagement The purpose of this engagement is to: Understand market capability and capacity Inform the development of the specification and pricing mechanism Explore innovative solutions Identify potential risks and delivery models Encourage feedback on existing framework Y20031 - MFD Suppliers are invited to participate in the following activities: Online questionnaire 1:1 meetings How to participate: Please contact us via the Delta portal messaging service to register your interest in participation of this preliminary engagement notice. Participation is voluntary and will not affect future tender opportunities. All information shared during this engagement will be made available to all interested suppliers to ensure fairness. This is not a call for competition.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYCX-4938-CCHM
Name
Kent County Council (t/a Procurement Services)

Roles

buyer

Address

Region
UKJ46
Country
GB
Locality
West Malling, Kent
Postal Code
ME19 4YT
Country Name
United Kingdom
Street Address
1 Abbey Wood Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYCX-4938-CCHM
Scheme
GB-PPON

Contact

Name
Julie Cripps

Recorded locations

  • Buyer location · West Malling, Kent · UKJ46 · ME19 4YT · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05ebfc-2025-12-04T14:05:19ZPreliminary market engagement notice on Find a Tender ·