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PROCUREMENT OPPORTUNITY

SPS-02319 Prisoner Records 2 (PR2) – Technical Change

Scottish Prison Service · tender

Tender information last checkedLast checked 21 Sept 2026, 17:15.

Opportunity overview

SPS is undertaking a strategic technology modernisation project to migrate the PR2 system from a legacy Oracle Forms and Reports platform, operating on an Oracle database, to a modern, modular, opensource technology stack deployed within a secure Cloud environment. This project shall include the migration and on-going support and maintenance for the duration of the Contract Term. The Contract Term shall be 7 years (not including implementation which shall be limited to a maximum of 18 months) with the option to extend by up to an additional 6 years.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48900000 — Miscellaneous software package and computer systems
  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV72200000 — Software programming and consultancy services
  • CPV72222300 — Information technology services

Lots

  • The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SPS-02319
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
No

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72222300
Description
Information technology services

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin. - Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass). - Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage. - Failure to provide the requested financial information will result in a Fail.
Minimum
Employer's (Compulsory) Liability: in accordance with any legal requirements for the time being in force Public and Product Liability: 10million GBP Professional Indemnity: 10million GBP

Applies To

supplier

Contract terms

Performance Terms
As stated in the procurement documents

Covered By

GPA

Tender Period

Ends
2 Nov 2026, 12:00

Submission terms

Languages

en

Expected award period

Starts
2 Nov 2026, 12:00

Bid Opening

Date
2 Nov 2026, 12:00

Lots and requirements

Entry 1
Id
1
Description
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
65
Criterion 2
Type
price
Description
35

Contract period

Duration In Days
2,520

Renewal

Description
This contract may be extended by any number of periods up to a maximum of six (6) years

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 3
Scheme
CPV
Id
48900000
Description
Miscellaneous software package and computer systems
Entry 4
Scheme
CPV
Id
72200000
Description
Software programming and consultancy services
Entry 5
Scheme
CPV
Id
72222300
Description
Information technology services

Delivery locations

Entry 1
Region
UKM

Buyer, suppliers and contacts

Organisation 1
Name
Scottish Prison Service
Id
GB-FTS-68977

Identifier

Legal Name
Scottish Prison Service

Address

Street Address
One Lochside, 1 Lochside Avenue
Locality
Edinburgh
Region
UKM75
Postal Code
EH12 9DJ
Country Name
United Kingdom

Contact

Name
Jenny Nairn
Telephone
+44 1313303778

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
NATIONAL_AGENCY
Description
National or federal agency/office
Entry 2
Scheme
COFOG
Id
03
Description
Public order and safety
Organisation 2
Name
Edinburgh Sherriff Court
Id
GB-FTS-176

Identifier

Legal Name
Edinburgh Sherriff Court

Address

Street Address
27 Chambers St
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

reviewBody

Details

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH12 9DJ · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 089252-2026tender ·