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PROCUREMENT OPPORTUNITY

Finance System Cloud Migration

Cardiff Metropolitan University · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 13:20.

Opportunity overview

Award of a contract to Unit4 for the cloud migration of the University's Finance system software.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Unit4 Business Software Ltd

Matched by exact name
Published award value
£865k
Awarded
26 Nov 2025
Award ID
1
Status
active
Identifier
GB-PPON PVRP-7679-QVJG
Location
London, UKI42, E14 5HU, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ITT/25/27
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
In October 2023, Unit4 announced the end-of-life for on-premise support with effect from 31 December 2024 for all its customers globally as part of its Software as a Service [SAAS] product strategy. The December 2024 deadline was extended for the University until December 2025 at which point we are required to commit to upgrade and migrate to a fully cloud-based solution by December 2026 or purchase a new ERP/Finance system. The Unit4 software is core to the financial operations of the University having been originally procured in 1999. It is fully embedded throughout the organisational infrastructure for the management and operation of the University's finances and is currently supported on premise. The announcement to end on-premise support from Unit 4 was completely unforeseeable by the University and as a consequence of this the University does not have enough time to fully procure a brand-new ERP/Finance System and undertake a fully competitive procurement process, test and implement new software from an alternative provider and train the workforce in the timeframes outlined by Unit 4. Changing providers in this timeframe would cause the University immense technical difficulties, introduce new complexities and have additional financial implications. It is the University's opinion therefore that a direct award to Unit4 is compliant with the Procurement Act 2023 as outlined in section 41 (5) (d). The justifications for this, are twofold 1) technical difficulties as outlined in Schedule 5 section 7b 2) extreme and unavoidable urgency as outlined in Schedule 5 section 13

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons
Entry 2
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPNB-5569-JLHH
Name
Cardiff Metropolitan University

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF5 2YB
Country Name
United Kingdom
Street Address
Llandaff campus

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PPNB-5569-JLHH
Scheme
GB-PPON

Contact

Name
Andrea Brooksbank
Telephone
+44 000000002920417310
Organisation 2
Id
GB-PPON-PVRP-7679-QVJG
Name
Unit4 Business Software Ltd

Roles

supplier

Address

Region
UKI42
Country
GB
Locality
London
Postal Code
E14 5HU
Country Name
United Kingdom
Street Address
5 Churchill Place

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PVRP-7679-QVJG
Scheme
GB-PPON

Contact

Telephone
+44 118 2076767

Award information

Award 1
Id
1
Date
26 Nov 2025, 00:00
Title
Finance System Upgrade and Cloud Migration
Status
active
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL2
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48441000
Scheme
CPV
Description
Financial analysis software package
Entry 2
Id
48442000
Scheme
CPV
Description
Financial systems software package
Entry 3
Id
48443000
Scheme
CPV
Description
Accounting software package
Entry 4
Id
48444000
Scheme
CPV
Description
Accounting system

Value

Amount
865,000
Currency
GBP
Including VAT
1,038,000

Documents

Entry 1
Id
077187-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
26 Nov 2025, 12:02
Entry 2
Id
077929-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
28 Nov 2025, 09:13

Suppliers

Supplier 1
Id
GB-PPON-PVRP-7679-QVJG
Name
Unit4 Business Software Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Dec 2031, 23:59
Starts
1 Jan 2026, 00:00

Standstill Period

Ends
10 Dec 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Finance System Upgrade and Cloud Migration
Status
active
Award ID
1
Date Signed
18 Dec 2025, 00:00
Above Threshold
Yes
No Agreed Metrics Rationale
The contract is below £5M.

Value

Amount
865,000
Currency
GBP
Including VAT
1,038,000

Period

Ends
31 Dec 2031, 23:59
Starts
1 Jan 2026, 00:00

Documents

Entry 1
Id
085039-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
19 Dec 2025, 15:35

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF5 2YB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e90e-2025-12-19T15:35:16ZTransparency notice on Find a Tender ·