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PROCUREMENT OPPORTUNITY

InTouch System Renewal

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) · compiled

Tender information last checkedLast checked 30 Sept 2026, 13:18.

Opportunity overview

Hywel Dda University Health Board's (HDUHB) Digital Directorate have awarded a contract for an InTouch system and support renewal. InTouch allows patients to check-in to appointments themselves using wall mounted self-service kiosks at Cardigan and Aberaeron Integrated Care Centres. The system integrates with Wales Patient Access System (WPAS) to provide appointment information which can reduce queue times and lengths at the reception desk. The system provides estimated wait times and directs patients to their wait location which improves the overall patient experience whilst freeing up staff for other critical tasks.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VitalHub (UK) Limited

Matched by normalised name
Contract value
£115.6k
Awarded
Not supplied
Contract signed
20 Oct 2025
Award ID
077064-2025-P0281A-1
Status
active
Location
London, UKK13, WC2A3TH, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48218000 — License management software package

Lots

  • Hywel Dda University Health Board’s (HDUHB) Digital Directorate have awarded a contract for an InTouch system and support renewal. InTouch allows patients to check-in to appointments themselves using wall mounted self-service kiosks at Cardigan and Aberaeron Integrated Care Centres. The system integrates with Wales Patient Access System (WPAS) to provide appointment information which can reduce queue times and lengths at the reception desk. The system provides estimated wait times and directs patients to their wait location which improves the overall patient experience whilst freeing up staff for other critical tasks. The NHS SBS Audio Visual Solutions and Integrated Operating Theatres 2 Framework Agreement (SBS10245) provided a compliant procurement route and allowed a direct award under Lot 6 (Patient Check-In Devices).Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
P0281A
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The NHS SBS Audio Visual Solutions and Integrated Operating Theatres 2 Framework Agreement (SBS10245) provided a compliant procurement route and allowed a direct award under Lot 6 (Patient Check-In Devices).

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Hywel Dda University Health Board’s (HDUHB) Digital Directorate have awarded a contract for an InTouch system and support renewal. InTouch allows patients to check-in to appointments themselves using wall mounted self-service kiosks at Cardigan and Aberaeron Integrated Care Centres. The system integrates with Wales Patient Access System (WPAS) to provide appointment information which can reduce queue times and lengths at the reception desk. The system provides estimated wait times and directs patients to their wait location which improves the overall patient experience whilst freeing up staff for other critical tasks. The NHS SBS Audio Visual Solutions and Integrated Operating Theatres 2 Framework Agreement (SBS10245) provided a compliant procurement route and allowed a direct award under Lot 6 (Patient Check-In Devices).

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL14

Additional Classifications

Entry 1
Id
48218000
Scheme
CPV
Description
License management software package

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-109
Name
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Roles

buyer

Address

Region
UK
Locality
Cardiff
Postal Code
CF15 7QZ
Country Name
United Kingdom
Street Address
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contact

Name
Josh Wood
Telephone
+44 2921501500
Organisation 2
Id
GB-FTS-167485
Name
VitalHub (UK) Limited

Roles

supplier

Address

Region
UKK13
Locality
London
Postal Code
WC2A3TH
Country Name
United Kingdom
Street Address
2 Stone Buildings, Whitworth Road

Details

Scale
large

Identifier

Legal Name
VitalHub (UK) Limited

Contact

Telephone
+44 7377393250
Organisation 3
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501

Award information

Award 1
Id
077064-2025-P0281A-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-167485
Name
VitalHub (UK) Limited

Related lots

1

Contracts and changes

Entry 1
Id
077064-2025-P0281A-1
Status
active
Award ID
077064-2025-P0281A-1
Date Signed
21 Oct 2025, 00:00

Value

Amount
115,622
Currency
GBP

Recorded locations

  • Buyer location · Cardiff · UK · CF15 7QZ · United Kingdom
  • Delivery location · UKL14

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e8c8-2025-11-26T08:30:48Zcompiled ·