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PROCUREMENT OPPORTUNITY

Westcountry Schools Trust Provision of HR System and Payroll Service

WESTCOUNTRY SCHOOLS TRUST · Contract details notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 12:47.

Opportunity overview

This tender opportunity was issued by Westcountry Schools Trust and Contractors were invited to tender for the provision of a HR System and Fully Managed Payroll Service.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Access UK Limited

Matched by number
Contract value
£615.6k
Awarded
Not supplied
Contract signed
17 Mar 2026
Including VAT
£738.7k
Award ID
1
Status
active
Identifier
GB-COH 02343760
Location
Loughborough, UKF22, LE11 3QF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot LOT-0000Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WCST01.20
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Lots and requirements

Entry 1
Id
LOT-0000
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
WESTCOUNTRY SCHOOLS TRUST
Id
GB-COH-07398467

Identifier

Scheme
GB-COH
Id
07398467

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PNBN-1791-PQND

Address

Street Address
Ivybridge Community College
Locality
Ivybridge
Postal Code
PL21 0JA
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
PHP LAW LLP
Id
GB-COH-OC429243
Role Details
Procurement Consultant

Identifier

Scheme
GB-COH
Id
OC429243

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPRM-9434-VNYQ

Address

Street Address
Unit 3 The Brutus Centre
Locality
Totnes
Postal Code
TQ9 5RW
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Roles

procuringEntity
processContactPoint

Details

Organisation 3
Name
Access UK Limited
Id
GB-COH-02343760

Identifier

Scheme
GB-COH
Id
02343760

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PBNW-7697-HCPQ

Address

Street Address
Armstrong Building Oakwood Drive
Locality
Loughborough
Postal Code
LE11 3QF
Country
GB
Country Name
United Kingdom
Region
UKF22

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
48450000
Description
Time accounting or human resources software package
Entry 2
Scheme
CPV
Id
79211110
Description
Payroll management services
Entry 3
Scheme
CPV
Id
79631000
Description
Personnel and payroll services

Delivery locations

Entry 1
Region
UKK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-02343760
Name
Access UK Limited

Related lots

LOT-0000

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Westcountry Schools Trust Provision of HR System and Payroll Service
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
Yes
Date Signed
17 Mar 2026, 00:00

Period

Starts
17 Mar 2026, 00:00
Ends
16 Mar 2029, 23:59
Max Extent Date
16 Mar 2033, 23:59

Renewal

Description
The option of one further 2 year extension with a further option of two further one year extensions (3+2+1+1)

Options

Description
The right to additional purchases while the contract is valid. To include: additional optional HR Modules and Commissionable Services. ability to include additional schools to the payroll and HR system should additional schools join the Trust. ability to include a trading subsidiary to the payroll and HR system should the Trust add this to their organisational structure.

Value

Including VAT
738,720
Amount
615,600
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Accuracy Pay
Description
98% Measured by no of payments made in period which are accurate divided by total payments made in period
Entry 2
Id
2
Title
Accuracy Statutory Reporting
Description
100%
Entry 3
Id
3
Title
Timeliness Pay
Description
100% paid on the agreed payment day Measured by no of payments made for period which were on time divided by total payments made for period
Entry 4
Id
4
Title
Timeliness Statutory Reporting
Description
100%

Documents

Entry 1
Id
039687-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
30 Apr 2026, 10:28
Format
text/html

Recorded locations

  • Buyer location · Ivybridge · UKK43 · PL21 0JA · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 020109-2026Contract award notice on Find a Tender ·
  2. 039687-2026Contract details notice on Find a Tender ·