HAC6121 Children’s Oral Health Specialist Service

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Covered By

Submission terms

Electronic Submission Policy

allowed

Tender Period

Ends

7 May 2026, 12:00

Enquiry period

Ends

20 Apr 2026, 17:00

Expected award period

Ends

24 Jun 2026, 23:59

Lot Details

Maximum Lots Bid Per Supplier

2

Maximum Lots Awarded Per Supplier

1

Award Criteria Details

The commissioning requirements are divided into three distinct lots, reflecting the different functional components of the oral health improvement programme. Bidders may apply for one or more lots, depending on organisational capability and service model. Lot 1: Leadership and Professional Training Scope: This lot covers the delivery of universal, and specialist oral health training aimed at children’s professionals and public health practitioners. The provider will be responsible for designing, delivering, and quality assuring training that supports consistent, evidence based oral health messaging across early years, school-age, and public health settings. Key Deliverables: • Generic oral health training for 0–5 children’s professionals (e.g., early years staff). • Generic oral health training for 5–19 children’s professionals (e.g., school staff, youth workers). • Specialist oral health training for public health professionals, including health visitors and school nurses. • Training and supervision for settings delivering supervised toothbrushing, ensuring fidelity to programme standards. This lot focuses on workforce capacity-building and consistent oral health promotion across the children’s sector. Lot 2: Coordination and Logistics of Delivery in Schools Scope: This lot covers the operational coordination required to support the implementation of oral health interventions within schools. Key Deliverables: • Scheduling, coordinating, and liaising with schools to support the delivery of oral health interventions. • Managing logistics, communication with education settings, and supporting smooth programme delivery. The emphasis is on effective operational management and strong relationships with schools to enable successful delivery of interventions undertaken through other lots. Lot 3: Joint Service Provision – Integrated Leadership, Training, and Oral Health Interventions Scope: This lot encompasses the combined delivery of both leadership/training and direct oral health interventions, providing a fully integrated service model. It is suitable for providers able to deliver an end to end service. Key Deliverables: • All deliverables from Lot 1 (leadership and training). • Delivery of oral health interventions, including: • Fluoride varnish application and oral health checks in schools. • Universal supervised toothbrushing programme, including procurement and distribution of materials for early years settings. • Brush for Life pack procurement and distribution to health visitors. Lot 3 enables a single-provider model delivering the full suite of oral health improvement activity, ensuring alignment across workforce development and intervention delivery.

Contract terms

Financial Terms

Standard Tower Hamlets Terms and Conditions with KPI's as per specification Invoice Administration Invoices are to be submitted at the end of each month, or as agreed in writing by the parties, and paid in line with the requirements set out in the Contract. The Provider shall submit compliant invoices in arrears with the following information: • The Provider’s full company name and address • An invoice number, date of invoice, date of supply (tax point) if different from invoice date • A clear description of the service provided • VAT registration number • A Line-by-line breakdown showing net price, VAT rate, VAT amount and total • Valid purchase order number (issued annually) • Bank details including sort code and account number. All invoices for LBTH shall be submitted to the payments team in Telford either electronically via THCouncil.Invoices@proactiscapture.com or posted to London Borough of Tower Hamlets, PO Box 501, Telford TF2 2HN. Operation of the Pricing Model Payments made under this Contract will be directly linked to the Provider’s delivery of the contractual deliverables, outcomes, and performance indicators specified in the Service Specification. The following principles will apply: • Delivery Dependent Payments: Monthly payments (1/12th of annual contract value) will only be released where the Provider has demonstrably delivered the required activities, outputs, and KPIs for the period invoiced. • Performance Monitoring: The Council will review performance against agreed deliverables through reporting, monitoring meetings, and activity data returns. The Council may request evidence of delivery before approving payment. • Adjustments for Non Delivery: Where deliverables, activity levels, or performance standards are not met, the Council may: o withhold part or all of a monthly payment, o apply a proportionate reduction, or o require a recovery plan ahead of reinstating full payment. • Material Under Performance: Persistent or significant failure to meet deliverables may result in additional contractual remedies, including financial adjustments or escalation via the Contract Management framework.