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PROCUREMENT OPPORTUNITY

Condition Surveying of 1200 Domestic Properties for Pembrokeshire County Council over a 12 month period.

Pembrokeshire County Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 13:04.

Opportunity overview

PCC property division have an existing contract with Company CIPFA Business Ltd to provide data base services to assist in the recording and information for domestic properties. The service is running well, and the opportunity to supplement the existing arrangement with Building Maintenance requirements is now available. This will enable Building Maintenance to develop a comprehensive and interactive database for domestic buildings and so be able to proactively define and plan work. The project will involve the surveying of 1200 PCC domestic properties.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Cipfa Business Ltd

Matched by exact name
Published award value
£234k
Awarded
20 Nov 2025
Award ID
1
Status
pending
Identifier
GB-PPON PDXT-3827-YNGN
Location
London, UKI42, E1 8AN, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC/2526/109
Status
complete
Published risks
The quality of the data being collected by the surveyors. Tenant refusal / no access to properties on a significant scale. Errors / Issues with the mobile solution used to collect property information.
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The Pembrokeshire County Council property division have an existing contract with CIPFA Business Ltd to provide data base services to assist in the recording and information for domestic properties. The opportunity to supplement the exisiting arrangement with Building Maintenance requirements is now available. The work with CIPFA has been successful and of benefit to PCC as there will be one methodology to cover both domestic and commercial buildings which also brings efficiencies in officer time and training requirements. There is therefore compliance to the required metrics: • speed of available response, including, capacity to meet required deadlines, ability to familiarise itself with PCC requirements within the timescales specified and, ability to attend the properties within a maximum timeframe; • quality, capability, expertise, specific service specialism, past satisfactory performance, prior experience, availability of resources and proposed methods of undertaking the Services; • price is determined by framework agreement and the current service provision to PCC

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatFurtherFollowingCompetitiveProcedure

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYMR-6838-HZQY
Name
Pembrokeshire County Council

Roles

buyer

Address

Region
UKL14
Country
GB
Locality
Pembrokeshire
Postal Code
SA61 1TP
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PYMR-6838-HZQY
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PDXT-3827-YNGN
Name
Cipfa Business Ltd

Roles

supplier

Address

Region
UKI42
Country
GB
Locality
London
Postal Code
E1 8AN
Country Name
United Kingdom
Street Address
77 Mansell Street

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PDXT-3827-YNGN
Scheme
GB-PPON

Contact

Telephone
+44 (0)20 7543 5600

Award information

Award 1
Id
1
Date
20 Nov 2025, 00:00
Title
Condition Surveying of 1200 Domestic Properties for Pembrokeshire County Council over a 12 month period.
Status
pending
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL14
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
71355000
Scheme
CPV
Description
Surveying services
Entry 2
Id
71315300
Scheme
CPV
Description
Building surveying services

Value

Amount
234,000
Currency
GBP
Including VAT
280,800

Documents

Entry 1
Id
075604-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
20 Nov 2025, 12:01
Entry 2
Id
075739-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
20 Nov 2025, 14:47

Suppliers

Supplier 1
Id
GB-PPON-PDXT-3827-YNGN
Name
Cipfa Business Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
3 Dec 2025, 23:59

Related lots

1

Contract period

Ends
3 Dec 2026, 23:59
Starts
4 Dec 2025, 00:00

Standstill Period

Ends
2 Dec 2025, 23:59

Recorded locations

  • Buyer location · Pembrokeshire · UKL14 · SA61 1TP · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e551-2025-11-20T14:47:40ZTransparency notice on Find a Tender ·