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PROCUREMENT OPPORTUNITY

Award of the contract for The Maintenance and Support of K2 Asset Management Software

Caerphilly County Borough Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 13:04.

Opportunity overview

This notice is for the award of the contract for The Maintenance and Support of K2 Asset Management Software to Tribal Group PLC. The Council's Property Services department has a requirement to renew the service for twelve months which allows the Council to see a list of their assets, run a report on buildings that are due health and safety checks and to monitor space utilisation. The service has been utilised for a number of years by Property Services and the service area are familiar with the process and ease of use of the solution. The contract has been awarded and will be in place for twelve months with Tribal Group with the option to extend for a further twelve months. This renewal is an interim measure for a temporary solution whilst Caerphilly Council look to research and test the market for opportunity. A new procurement exercise will be undertaken prior to the expiry date for this requirement.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Tribal Group

Match pending…
Published award value
£13.7k
Awarded
9 Dec 2025
Award ID
1
Status
active
Identifier
GB-PPON PQMB-8944-WVLX
Location
Sheffield, UKE32, S2 4AN, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCBC/PROC308/25/JB
Status
complete
Procurement Method
direct
Procurement Method Details
Below threshold - without competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Joshua Baker
Organisation 2
Id
GB-PPON-PQMB-8944-WVLX
Name
Tribal Group

Roles

supplier

Address

Region
UKE32
Country
GB
Locality
Sheffield
Postal Code
S2 4AN
Country Name
United Kingdom
Street Address
St Mary’S Court, 55 St. Marys Road

Details

Vcse
No
Scale
large

Identifier

Id
PQMB-8944-WVLX
Scheme
GB-PPON

Contact

Telephone
0330 016 4000

Award information

Award 1
Id
1
Date
9 Dec 2025, 00:00
Title
The Renewal for the Maintenance and Support of K2 Asset Management Software
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Value

Amount
13,676
Currency
GBP
Including VAT
16,413

Renewal

Description
There is an option to extend for an additional twelve months available following the expiry date of 31/12/2026.

Documents

Entry 1
Id
075594-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
20 Nov 2025, 11:57
Entry 2
Id
082624-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
12 Dec 2025, 15:56

Suppliers

Supplier 1
Id
GB-PPON-PQMB-8944-WVLX
Name
Tribal Group

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
15 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Dec 2026, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2027, 23:59

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e548-2025-12-12T15:56:46ZTransparency notice on Find a Tender ·