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PROCUREMENT OPPORTUNITY

Supply of Meals on Wheels Single Portion Ready Meals

Cardiff Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:52.

Opportunity overview

The contract will provide Cardiff County Council and Monmouthshire County Council a Meals on Wheels service with single frozen portion ready meals. The service operates 365 days a year, with approximately 8200 meals being delivered a month for each authority. The Authorities require individual tin foil containers being delivered 2/3 times per week and are seeking to understand if suppliers are able to provide this type of packaging before going out to tender Each meal must provide at least 1/3 of the Dietary Reference Intakes (DRIs) and follow guidance from the NACC. Providers must comply with: Food safety regulations (e.g., UK Food Standards Agency). Safe and sanitary handling, including temperature control and hygiene Emergency and contingency planning for service continuity Providers must ensure that a full breakdown of the dietary specifications is available to view and download to be saved onto our CRM platform. Providers should ensure that the food provision they supply includes but not limited to: Vegetarian Vegan Kosher Halal Energy Dense Texture Modified

Classification

  • CPV15894200 — Prepared meals
  • CPV55520000 — Catering services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ERFX1008735
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
5 Jan 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
29 Jan 2027, 23:59
Starts
30 Jan 2026, 00:00
Max Extent Date
29 Jan 2028, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55520000
Scheme
CPV
Description
Catering services
Entry 2
Id
15894200
Scheme
CPV
Description
Prepared meals

Planning and budget

Documents

Entry 1
Id
074615-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
18 Nov 2025, 09:30

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
19 Dec 2025, 23:59
Description
A Pre Market Engagement Notice is being issued with a questionnaire to gauge supplier interest and capacity to deliver. Both authorities require a specific packaging type so we are seeking to understand if suppliers are able to provide the packaging to inform our future procurement structure The questionnaire can be found on Proactis under the reference ERFX1008735

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVHP-5769-YHRQ
Name
Cardiff Council

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF10 4UW
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PVHP-5769-YHRQ
Scheme
GB-PPON

Contact

Name
Jordan Evans
Organisation 2
Id
GB-PPON-PMQT-2889-YGXR
Name
Monmouthshire County Council

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF10 4UW
Country Name
United Kingdom
Street Address
County Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PMQT-2889-YGXR
Scheme
GB-PPON

Contact

Name
Jordan Evans
Telephone
+447845165122

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF10 4UW · United Kingdom
  • Delivery location · UKL2 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e2f6-2025-11-18T09:30:09ZPreliminary market engagement notice on Find a Tender ·