ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Defra Special Project - Stakeholder Engagement

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 02:57.

Opportunity overview

Defra is responsible for managing a confidential and sensitive project that is exploring options to deliver organisational change to support a long-term strategic objective. The project is complex, multi-year, and involves stakeholders who are accustomed to current arrangements and may be resistant even to the discussion of change. We require an experienced Stakeholder Engagement Adviser to provide strategic advice and support in shaping and delivering an engagement approach that helps to build trust, address concerns, and guide stakeholders through a common-sense discussion of the options and their benefits/disbenefits, and potentially also a sensitive transition process. Defra has already completed stakeholder mapping but requires support in engagement planning, advisory services, and risk management.

Classification

  • CPV79112100 — Stakeholders representation services
  • CPV79416000 — Public relations services
  • CPV79416100 — Public relations management services
  • CPV79416200 — Public relations consultancy services
  • CPV79420000 — Management-related services
  • CPV79900000 — Miscellaneous business and business-related services

Lots

  • Lot 1£170k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C32808
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
The procurement documents are available for access, free of charge, at https://atamis-9529.my.site.com/s/Welcome Please note that the full bidder pack/specification will not be available to view until stage 2 and will only be released to successful tenders at stage 1 who have signed and returned an NDA to the Authority. Any questions, requests to participate or tender submissions must be submitted electronically via this portal.
Published risks
Risk that Ministerial Approval won't be given. There is a risk that Ministerial approval of the overarching project won't be obtained in May/June. In this event the procurement may be withdrawn

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
IMPORTANT PLEASE READ CAREFULLY BEFORE YOU CONTINUE - Please be advised this project is subject to the Ministerial approval (anticipated date May/June 2026). We reserve our right to withdraw the tender at any place in the procurement process. We ask that you bare this in mind when considering tendering for this opportunity. Stage 1 - Selection Questionnaire Stage This stage will include Yes/No questions to help down-select suppliers invited to full tender based on their responses to the questions which will focus on required skills, qualifications and experience. In addition to Yes/No questions, there will be some written responses which will be formally evaluated using the standard evaluation scoring criteria. Suppliers must meet a minimum consensus score of 70 on the written questions in addition to passing all the Yes/No questions to be taken through to Stage 2. All successful suppliers at stage 1 will be taken through to Technical Evaluation (stage 2). Stage 2 - Full written tender submission All successful suppliers from stage 1 (PSQ) will be invited to submit their written bid for the tender. This will be subject to them signing and returning the NDA within 5 working days of receipt. Failure to return a signed NDA within this timeframe will result in disqualification from the tender process. Tenders must agree to this as part of Stage 1. They will be required at this stage to also submit their commercial bid however this will only be evaluated if they are successful at stage 2 and invited to stage 3 (Virtual pitch). Commercial submissions will be requested upfront to avoid delays at the next stage. Stage 3 - Virtual Pitch All suppliers will then be invited to present a virtual pitch on a specified question outlined in the bidder pack. The question will be based on a scenario and will help to demonstrate and provide confidence to the contracting authority that they have the capability to deliver the requirement to a high standard. Stage 4 - Commercial Evaluation All Suppliers who have been successful at technical stage 2 (virtual pitch) will be commercially evaluated,

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
20 Feb 2026, 12:00

Enquiry period

Ends
6 Feb 2026, 17:00

Expected award period

Ends
2 Jul 2026, 23:59

Amendments

Entry 1
Description
Amended the URL to Atamis and updated the award criteria.
Id
007264-2026

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
204,000
Amount
170,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
35% of the quality weighting will be allocated to the technical criteria and questions 15% will be allocated to Virtual Pitch 10% will be allocated to Social Value

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial Envelope
Description
40% - Commercial Evaluation will use relative scoring methodology as set out in the bidder pack. All Suppliers who have been successful at stage 2 (virtual pitch) will be commercially evaluated. Suppliers will be required to provide a quotation for the work using the rates on the rate card which they will also be required to submit. Both will be covered by a single document "the pricing schedule". Both will need to correlate with one another clearly demonstrating how the rates have been used to quote for the requirement. Rates on the rate card and the quote will be for specified grades/roles e.g. Director, which will be pre-determined by the contracting authority in order that all suppliers provide the same information for equal and fair evaluation. The commercial evaluation will be the total combined day rate on the rate card (e.g. All-day rates added together) + the total value of the quote excl non-staff costs. This recommended approach ensure that both the rate card and the quote are commercially evaluated. Non-staff costs on the quote will need to be reflected on the rate card as these will be fixed for the duration of the contract also but will not be commercially evaluated as non-staff cost may differ between suppliers.

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Suppliers must hold Cyber Essentials Certification.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
16 Jul 2026, 00:00
Ends
15 Mar 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79112100
Description
Stakeholders representation services
Entry 2
Scheme
CPV
Id
79900000
Description
Miscellaneous business and business-related services
Entry 3
Scheme
CPV
Id
79416100
Description
Public relations management services
Entry 4
Scheme
CPV
Id
79416000
Description
Public relations services
Entry 5
Scheme
CPV
Id
79420000
Description
Management-related services
Entry 6
Scheme
CPV
Id
79416200
Description
Public relations consultancy services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
007264-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 Jan 2026, 16:18
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS
Id
GB-PPON-PNBD-3289-CDGX

Identifier

Scheme
GB-PPON
Id
PNBD-3289-CDGX

Address

Street Address
Seacole Building, 2 Marsham Street
Locality
London
Postal Code
SW1P 4DF
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Katie Thompson

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI32 · SW1P 4DF · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 006768-2026Tender notice on Find a Tender ·
  2. 007264-2026Tender notice on Find a Tender ·