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PROCUREMENT OPPORTUNITY

CLAIRE WALES TEXTILES & MEDIA MATERIALS REUSE & RECYCLING 2026 FRAMEWORK AGREEMENT (MTCBC/CLAIRE/TMR02)

Merthyr Tydfil County Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:40.

Opportunity overview

Merthyr Tydfil County Borough Council is acting as Lead Authority (Contracting Authority) on this collaborative procurement on behalf of the CLAIRE (Wales) group of Councils and is seeking tenders for the collection of textile and media materials from Household Waste Recycling Centres (HWRC), Bring sites and kerbside for reuse and recycling. The tender will seek to put in place a Framework Agreement where participating CLAIRE (Wales) members will be able to create and award individual Call-Off Contracts with successful tenderer(s) for the Services described in the Specification. This will be an income arrangement whereby the successful tenderer(s) will pay tonnage rates based on the indexes stated in the tender documents for materials collected. The material types and collection methods have been divided into 5 Lots and further details concerning Lotting can be found in the tender documents. There will be one tenderer awarded per Lot. The successful tenderer in each Lot will cater for all CLAIRE (Wales) members requirements. To draw the tenderers attention at the earliest opportunity, the incumbent contractor has indicated TUPE will apply. TUPE information will be provided to tenderers during the tender process.

Classification

  • CPV90514000 — Refuse recycling services

Lots

  • Textile materials from household waste recycling centres (HWRCs) and bring sites£1.4m
  • Media materials from HWRCs and bring sites£200k
  • Textile materials from kerbside collections£200k
  • Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections£1.4m
  • Duvets and Pillows from HWRCs and bring sites£280k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
itt_120986
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
Each Lot will be evaluated in isolation. This could result in a single tenderer being successful in all Lots, a number of tenderers being successful across the Lots or each Lot having a different successful tenderer.
Maximum Lots Bid Per Supplier
4
Maximum Lots Awarded Per Supplier
4

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
open
Method
withoutReopeningCompetition
Description
The framework shall be a fixed price until the first price review date. WRAP Materials Pricing Report will be used in the formula during price reviews. Further details are included in the tender documents. Contracts will be put in place via the Call-Off process stated in the tender documents and on an individual participating authority basis.
Buyer Categories
1. Blaenau Gwent County Borough Council 2. Bridgend County Borough Council 3. Cardiff City Council 4. Caerphilly County Borough Council 5. Carmarthenshire County Council 6. Ceredigion County Council 7. Merthyr Tydfil County Borough Council 8. Monmouthshire County Council 9. Newport City Council 10. Pembrokeshire County Council 11. Powys County Council 12. Rhondda Cynon Taf County Borough Council 13. Swansea Council 14. Torfaen County Borough Council 15. Vale of Glamorgan Council In addition, the Framework Agreement will allow for any of the following Councils to utilise the contract, should they become a member of CLAIRE Wales Group during the contract term: 16. Conwy County Borough Council 17. Denbighshire County Council 18. Flintshire County Council 19. Gwynedd County Council
Maximum Participants
5

Buyer Location Restrictions

Entry 1

Gazetteer

Scheme
GB-ITL

Identifiers

UKL2
Entry 2

Gazetteer

Scheme
GB-ITL

Identifiers

UKL1

Expected award period

Ends
20 Jan 2026, 23:59

Tender Period

Ends
15 Dec 2025, 12:00

Enquiry period

Ends
8 Dec 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Textile materials from household waste recycling centres (HWRCs) and bring sites
Status
complete
Has Renewal
Yes
Description
Textile materials from household waste recycling centres (HWRCs) and bring sites as detailed in the tender documents.

Value

Amount
1,400,000
Currency
GBP
Including VAT
1,680,000

Renewal

Description
As detailed in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
As detailed in the tender documents

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
As detailed in the tender documents

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
5 Mar 2029, 23:59
Starts
6 Mar 2026, 00:00
Max Extent Date
5 Mar 2030, 23:59
Entry 2
Id
2
Title
Media materials from HWRCs and bring sites
Status
complete
Has Renewal
Yes
Description
Media materials from HWRCs and bring sites as detailed in the tender documents

Value

Amount
200,000
Currency
GBP
Including VAT
239,999

Renewal

Description
As detailed in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
As detailed in the tender documents

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
As detailed in the tender documents

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
5 Mar 2029, 23:59
Starts
6 Mar 2026, 00:00
Max Extent Date
5 Mar 2030, 23:59
Entry 3
Id
3
Title
Textile materials from kerbside collections
Status
complete
Has Renewal
Yes
Description
Textile materials from kerbside collections as detailed in the tender documents

Value

Amount
200,000
Currency
GBP
Including VAT
240,000

Renewal

Description
Textile materials from kerbside collections

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
As detailed in the tender documents

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
As detailed in the tender documents

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
5 Mar 2029, 23:59
Starts
6 Mar 2026, 00:00
Max Extent Date
5 Mar 2030, 23:59
Entry 4
Id
4
Title
Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections
Status
complete
Has Renewal
Yes
Description
Textile materials from HWRCs and bring sites AND Textile materials from kerbside collections as detailed in the tender documents

Value

Amount
1,400,000
Currency
GBP
Including VAT
1,680,000

Renewal

Description
As detailed in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
As detailed in the tender documents

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
As detailed in the tender documents

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
5 Mar 2029, 23:59
Starts
6 Mar 2026, 00:00
Max Extent Date
5 Mar 2030, 23:59
Entry 5
Id
5
Title
Duvets and Pillows from HWRCs and bring sites
Status
complete
Has Renewal
Yes
Description
Duvets and Pillows from HWRCs and bring sites as detailed in the tender documents

Value

Amount
280,000
Currency
GBP
Including VAT
336,000

Renewal

Description
As detailed in the tender documents

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
As detailed in the tender documents

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
As detailed in the tender documents

Numbers

Entry 1
Number
30
Weight
percentageExact

Contract period

Ends
5 Mar 2029, 23:59
Starts
6 Mar 2026, 00:00
Max Extent Date
5 Mar 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKL12
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKL13
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90514000
Scheme
CPV
Description
Refuse recycling services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKL12
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKL13
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90514000
Scheme
CPV
Description
Refuse recycling services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKL12
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKL13
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90514000
Scheme
CPV
Description
Refuse recycling services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKL12
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKL13
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90514000
Scheme
CPV
Description
Refuse recycling services
Item 5
Id
5
Related Lot
5

Delivery locations

Entry 1
Region
UKL17
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKL14
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKL18
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKL21
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKL24
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKL23
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKL12
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKL13
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90514000
Scheme
CPV
Description
Refuse recycling services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
074071-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
14 Nov 2025, 15:06
Entry 3
Id
085099-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
19 Dec 2025, 16:28

Planning and budget

No Engagement Notice Rationale
A soft market test was conducted. it is a limited market with all key suppliers known to the project team.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPMD-1137-QDJJ
Name
Merthyr Tydfil County Borough Council

Roles

buyer

Address

Region
UKL15
Country
GB
Locality
Merthyr Tydfil
Postal Code
CF47 8AN
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PPMD-1137-QDJJ
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
The tender was published on an income basis where the success tenderer would pay the participating authority for their materials. Tenders received offered the Services at cost. This development has rendered the evaluation methodology, the Framework Agreement and Call-Off terms and conditions unusable therefore it is not possible to award this tender.
Final Status Date
19 Dec 2025, 00:00

Related lots

1
2
3
4
5

Recorded locations

  • Buyer location · Merthyr Tydfil · UKL15 · CF47 8AN · United Kingdom
  • Delivery location · UKL12 · United Kingdom
  • Delivery location · UKL13 · United Kingdom
  • Delivery location · UKL14 · United Kingdom
  • Delivery location · UKL15 · United Kingdom
  • Delivery location · UKL16 · United Kingdom
  • Delivery location · UKL17 · United Kingdom
  • Delivery location · UKL18 · United Kingdom
  • Delivery location · UKL21 · United Kingdom
  • Delivery location · UKL22 · United Kingdom
  • Delivery location · UKL23 · United Kingdom
  • Delivery location · UKL24 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e1b3-2025-12-19T16:28:19ZTender notice on Find a Tender ·