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PROCUREMENT OPPORTUNITY

Incident Command System

Cleveland Fire Authority · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:39.

Opportunity overview

Cleveland Fire Brigade are currently soft market testing with a view to undertaking a procurement exercise for an Incident Command System. Any Incident Command System proposed should include the following functionality: • The command system should have a way of recording decisions. Whether that be written, verbally or video recording, this is a key requirement moving forward. • It should contain the ability to be updated in real time and ensure data is not lost if connection is lost. • Tall buildings management is vital; this will be required to share occupancy and resident status for all flats within a building to be shared amongst all users. This should be user friendly and easily populated with status updates such as fire survival guidance given, resident evacuated etc. • System must be able to be accessed by multiple users and devices at once. • An ability to record the command structure of an incident would be required. • An ability to record or upload ARA and ERA documents. • The option to pass info/instant message would be useful. • All interactions with the incident must be timestamped and auditable. • Ideally the system would be compatible to a number of devices, i.e. mobile phone, tablet, and laptop/desktop. • The potential to link into other information feeds and systems, such as local authority CCTV (if available), drone footage etc. • A mapping tool that allows for things like overheads, maps, cordons, overlays etc to be displayed and use. This would incorporate things like hydrants maps etc. • The ability to record personal accountability on the incident ground, including fire and non-fire personnel. • Ability to pick up staffing from CFB rostering systems • Ability to track fire appliances on a live map (linked to CFB mobilising system)

Classification

  • CPV35000000 — Security, fire-fighting, police and defence equipment
  • CPV48000000 — Software package and information systems

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SP215 2025
Status
planning
Above Threshold
No
Main Procurement Category
goods

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Nov 2026, 00:00
Max Extent Date
31 Mar 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
35000000
Scheme
CPV
Description
Security, fire-fighting, police and defence equipment
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Planning and budget

Documents

Entry 1
Id
074041-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
14 Nov 2025, 14:34

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
5 Dec 2025, 23:59
Description
Cleveland Fire Brigade would like to understand more about those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of incident command systems with other emergency services organisations. The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market engagement' event which will be held at the address below on a date to be agreed during January 2026. Cleveland Fire Brigade Training & Administration Hub Queens Meadow Business Park Hartlepool TS25 5TH On expressing their interest, suppliers will be allocated up to 2 hours with the Project team to discuss this potential procurement opportunity as well as demonstrate their incident command solution. Interested parties should email lwoodall@clevelandfire.gov.uk The closing date to express your interest in attending is 12pm on 5th December 2025. The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-07583911
Name
Cleveland Fire Authority

Roles

buyer

Address

Region
UKC11
Country
GB
Locality
Hartlepool
Postal Code
TS25 5TH
Country Name
United Kingdom
Street Address
Training And Administration Hub

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
07583911
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PGXP-5439-PLWX
Scheme
GB-PPON

Recorded locations

  • Buyer location · Hartlepool · UKC11 · TS25 5TH · United Kingdom
  • Delivery location · UKC · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e19f-2025-11-14T14:34:46ZPreliminary market engagement notice on Find a Tender ·