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PROCUREMENT OPPORTUNITY

Provision of a Managing Agent to Deliver the Home and Energy Efficient Scotland : Area Based Scheme in Orkney

Orkney Islands Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 12:47.

Opportunity overview

Orkney Islands Council has a requirement to appoint a suitably qualified managing agent to deliver the Home Energy Efficient Scheme : Area Based Scheme in Orkney.

Classification

  • CPV71314300 — Energy-efficiency consultancy services
  • CPV45261410 — Roof insulation work
  • CPV45320000 — Insulation work
  • CPV45321000 — Thermal insulation work
  • CPV71314200 — Energy-management services

Lots

  • The requirement relates to the appointment of a suitably qualified managing agent to deliver the HEES : ABS into households in communities across Orkney. It is envisaged that the contract will comprise of the marketing and recruitment of participants, appointing suitably qualified retrofit professionals (as per PAS2035:2023 definitions) procuring, appointing and managing sub-contractors/ retrofit installers, sourcing and providing relevant data required to meet reporting obligation outlined by the Scottish Government HEES : ABS guidance. The Council is looking to bid for a minimum of 1.5M GBP per year through the Scottish Government HEES : ABS programme. This is also the expectation that the winning tenderer will access additional funding from external sources over the five-year period of the contract. This will primarily come from ECO and the Council will consider an ECO Flexible Eligibility Statement of Intent to support the HEES : ABS programme. Additional information: The contract value of 975000 GBP is based on an estimated bid for HEES : ABS funding of 7.5 Million over the 5 year contract duration including the 2 x 12 month extensions at 195000 GBP available annually for the managing agent fee.£7.5m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OIC/PROC/2238
Status
active
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
15 Dec 2025, 14:00
Description
Three Officers with delegated authority

Address

Street Address
PCS Postbox opening via Teams

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
Further notices will be dependent upon the availability of HEES : ABS funding from Scottish Government. Should funding be available a further notice is anticipated in October/November 2030.

Expected award period

Starts
15 Dec 2025, 14:00

Tender Period

Ends
15 Dec 2025, 12:00

Contract terms

Has Electronic Payment
Yes
Electronic Invoicing Policy
allowed

Classification

Id
71314300
Scheme
CPV
Description
Energy-efficiency consultancy services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
The Managing Agent must provide services and energy efficiency installations in line with Scottish Government's HEES : ABS guidance, PAS2030:2023, PAS2035:2023 and BS40104:2025 and all future relevant updated iterations.

Applies To

supplier
Criterion 2
Type
economic
Description
The relevant selection criteria will be included in the SPD (Scotland) module.

Applies To

supplier
Criterion 3
Type
technical
Description
The relevant selection criteria will be included in the SPD (Scotland) module.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
The requirement relates to the appointment of a suitably qualified managing agent to deliver the HEES : ABS into households in communities across Orkney. It is envisaged that the contract will comprise of the marketing and recruitment of participants, appointing suitably qualified retrofit professionals (as per PAS2035:2023 definitions) procuring, appointing and managing sub-contractors/ retrofit installers, sourcing and providing relevant data required to meet reporting obligation outlined by the Scottish Government HEES : ABS guidance. The Council is looking to bid for a minimum of 1.5M GBP per year through the Scottish Government HEES : ABS programme. This is also the expectation that the winning tenderer will access additional funding from external sources over the five-year period of the contract. This will primarily come from ECO and the Council will consider an ECO Flexible Eligibility Statement of Intent to support the HEES : ABS programme. Additional information: The contract value of 975000 GBP is based on an estimated bid for HEES : ABS funding of 7.5 Million over the 5 year contract duration including the 2 x 12 month extensions at 195000 GBP available annually for the managing agent fee.

Value

Amount
7,500,000
Currency
GBP

Renewal

Description
Initial period of 3 years (1/4/26 to 31/3/29), subject to funding being awarded by Scottish Government. Options to extend by 2 x 12-month extension following the initial period at the Council sole discretion and subject to further government grant funding being awarded.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
75
Criterion 2
Type
price
Description
25

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Orkney Islands

Delivery locations

Entry 1
Region
UKM65

Additional Classifications

Entry 1
Id
71314200
Scheme
CPV
Description
Energy-management services
Entry 2
Id
45320000
Scheme
CPV
Description
Insulation work
Entry 3
Id
45261410
Scheme
CPV
Description
Roof insulation work
Entry 4
Id
45321000
Scheme
CPV
Description
Thermal insulation work

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-4848
Name
Orkney Islands Council

Roles

buyer

Address

Region
UKM65
Locality
Kirkwall
Postal Code
KW15 1NY
Country Name
United Kingdom
Street Address
Council Offices, School Place

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Orkney Islands Council

Contact

Name
Denise Link
Fax Number
+44 01856876158
Telephone
+44 01856873535
Organisation 2
Id
GB-FTS-69361
Name
Sheriffs Court

Roles

reviewBody

Address

Locality
Kirkwall
Postal Code
KW15 1PD
Country Name
United Kingdom
Street Address
Watergate

Identifier

Legal Name
Sheriffs Court

Contact

Telephone
+44 01856872110

Recorded locations

  • Buyer location · Kirkwall · UKM65 · KW15 1NY · United Kingdom
  • Delivery location · UKM65

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e111-2025-11-14T10:04:12Zcompiled ·