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PROCUREMENT OPPORTUNITY

Invitation to Tender for Catering Services

Hanslope Primary School · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:45.

Opportunity overview

Hanslope Primary School state funded school for students aged 4-11. Hanslope Primary is located in the Village of Hanslope in Milton Keynes. We currently have 273 students on role. Around 150 of those order school provided lunches each day. We are hopeful that with an updated menu and the offer of more variety, that number will increase. We require nutritional meal options for our students that meet food standards. The options should include, a hot meal, vegetarian, vegan, halal and sandwich/cold and gluten free. All meals should be accompanied by a desert. The menu should be regularly updated or on a 3-weekly rotation. We do not have a kitchen facility here so all preparation would need to be completed off site and the food brought in. The site would need to be close enough to ensure the food is kept to temperatures in accordance with food safety standards (a hot serving counter may be required). We require friendly, approachable and efficient members of staff to be provided by the catering company to serve the food and engage with children ages 4 to 11. We have 2 lunch sittings, so would need the food to be onsite and ready to serve at 11.45am and completed at 1pm. We would like the catering company to do their own administration work in regards to the meal ordering, dietary requirements and allergies, queries and complaints. A procedure would need to be in place for any emergency food required for children who do not have lunch. Once service is completed, the catering company would take away any bulky food waste and serving plates/utensils to be washed at an external facility. We cannot have any traces of nuts in the food due to allergies. The catering team will need to demonstrate excellent management of allergies. Themed days, specifically around Census day is needed to encourage the ordering of meals. We currently have an average of 150 students ordering lunches per day. We are hopeful this will increase given a new menu and good food quality.

Classification

  • CPV55520000 — Catering services

Lots

  • Lot 1£74k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Hanslope Catering Tender
Status
active
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Enquires and submissions to be emailed to admin@hanslope.milton-keynes.sch.uk
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Type
closed
Method
withReopeningCompetition
Description
Applications will be reviewed and invitations to meetings be sent out.

Expected award period

Ends
2 Mar 2026, 23:59

Tender Period

Ends
12 Jan 2026, 10:00

Enquiry period

Ends
7 Jan 2026, 13:00

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
74,000
Currency
GBP
Including VAT
74,000

Renewal

Description
If quality and service are kept to a high standard we will continue to contract

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Food quality and variety
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Name
Administration and communication with parents
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Safety procedures surrounding allergies and dietary requirements
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Name
Adaptability to theme days and special events
Type
quality

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 5
Name
Pricing
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
12 Apr 2028, 23:59
Starts
12 Apr 2026, 00:00
Max Extent Date
12 Apr 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
55520000
Scheme
CPV
Description
Catering services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
A-7772
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Document Type
biddingDocuments
Entry 3
Id
073457-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
13 Nov 2025, 11:15

Buyer, suppliers and contacts

Organisation 1
Id
GB-UKPRN-110230
Name
Hanslope Primary School

Roles

buyer

Address

Region
UKJ12
Country
GB
Locality
Milton Keynes
Postal Code
MK19 7BL
Country Name
United Kingdom
Street Address
Long Street Road, Hanslope

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
110230
Scheme
GB-UKPRN

Contact

Name
Aylsa Downard
Telephone
+441908510245

Additional Identifiers

Entry 1
Id
PDCC-2781-MBLW
Scheme
GB-PPON

Recorded locations

  • Buyer location · Milton Keynes · UKJ12 · MK19 7BL · United Kingdom
  • Delivery location · UKJ1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05e038-2025-11-13T11:15:58ZTender notice on Find a Tender ·