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PROCUREMENT OPPORTUNITY

Book Parcels and Maths Games for Children in Care

Staffordshire County Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 4 Oct 2026, 20:56.

Opportunity overview

The Service is to provide as a minimum six (6) parcels. These must be sent calendar monthly to the Virtual Schools nominated address, as identified for each eligible child. High-quality books from a range of genres, maths games and other high-quality materials, that are age appropriate to support our children's learning, which will support narrowing the gap in education achievements for our children. We expect the Provider to demonstrate how and why materials included in a parcel are chosen. The Council support academic five hundred and thirty (530) children per year. The provider will be able to support additional children should the Council need to add new to care children to the Service each month. For those new to care children, we expect them to receive all parcels from the year. Supply of Materials- Staffordshire County Council invites Tenders for the provision of a Service to deliver "Educational Books and Maths Games Parcels" to eligible children in care as identified by the Staffordshire virtual school. These parcels must engage the children and young people of in reading and playing educational games through the content they provide. The Provider will supply these children with colourful parcels containing books for them to keep, maths games, stationery and other high-quality materials on a calendar monthly basis, for six (6) agreed months of the year, at an agreed start date per agreed cohort. There will be an additional bonus parcel at Christmas. Suppliers will not be expected to provide the bonus parcel for 2025 but will be expected for the years thereafter. This brings the Total to seven (7) parcels per academic cohort. The provider will need to have available parcels that are split by school year groups: • Children aged 4-5 in the Early Years Foundation Stage/Reception • Children in Year 1, (age 5-6) • Children in Year 2, (ages 6-7) • Children in Year 3, (ages 7-8) • Children in Year 4 (ages 8-9) • Children in Year 5, (ages 9-10) • Children in Year 6 (ages 10-11) • Children in Year 7 (ages 11-12) Note: If there is a child who is working at a lower or higher level, an appropriate parcel despite their school year group can be chosen. The parcel packaging will be robust to contain and transport the contents by the selected postal service be child friendly and it should not distinguish the cohort it's intended for. The packaging must however have distinguished identification (what this is will be decided between the Provider and the Council) to allow teachers and carers to identify the package. The Virtual School will provide the current posting list each month to the provider upon request.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

BOOKTRUST

Matched by number
Contract value
£475k
Awarded
Not supplied
Contract signed
2 Feb 2026
Including VAT
£570k
Award ID
1
Status
active
Identifier
GB-COH 00210012
Location
Leeds, UKE42, LS1 4PR, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IA3702
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Staffordshire County Council
Id
GB-PPON-PZDG-2995-QQMD

Identifier

Scheme
GB-PPON
Id
PZDG-2995-QQMD

Address

Street Address
1 Staffordshire Place, Tipping Street,
Locality
Stafford
Postal Code
ST16 2LP
Country
GB
Country Name
United Kingdom
Region
UKG24

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
BOOKTRUST
Id
GB-COH-00210012

Identifier

Scheme
GB-COH
Id
00210012

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PXPY-1688-ZXBH

Address

Street Address
1 Aire Street
Locality
Leeds
Postal Code
LS1 4PR
Country
GB
Country Name
United Kingdom
Region
UKE42

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
37524100
Description
Educational games
Entry 2
Scheme
CPV
Id
80100000
Description
Primary education services
Entry 3
Scheme
CPV
Id
80200000
Description
Secondary education services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-00210012
Name
BOOKTRUST

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Educational Book Parcels for Children in Care
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
2 Feb 2026, 00:00
No Agreed Metrics Rationale
Some KPIs are published in the service specification but do not need to be published as this procurement is under £5 million including VAT.

Period

Starts
2 Feb 2026, 00:00
Ends
1 Feb 2028, 23:59
Max Extent Date
1 Feb 2032, 23:59

Renewal

Description
The term may be extended by (2 x 2 year extension periods) on the same terms for such periods in accordance with the contract taking the contract to a maximum term of 1st February 2032. These extension periods can be used at the councils discretion.

Value

Including VAT
570,000
Amount
475,000
Currency
GBP

Documents

Entry 1
Id
014308-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
17 Feb 2026, 13:25
Format
text/html

Recorded locations

  • Buyer location · Stafford · UKG24 · ST16 2LP · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 005050-2026Contract award notice on Find a Tender ·
  2. 014308-2026Contract details notice on Find a Tender ·