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PROCUREMENT OPPORTUNITY

Grounds Maintenance Equipment 2025

Gentoo Group · compiled

Tender information last checkedLast checked 30 Sept 2026, 12:26.

Opportunity overview

Source and procure grounds maintenance equipment Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required. The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Carrs Billington Agriculture

Match pending…
Contract value
£69k
Awarded
Not supplied
Contract signed
7 Nov 2025
Award ID
072288-2025-1
Status
active
Location
Carlisle, UKD, CA1 2UY, United Kingdom

Thomas Sherriff & Co Limited

Match pending…
Contract value
£89.1k
Awarded
Not supplied
Contract signed
7 Nov 2025
Award ID
072288-2025-2
Status
active
Location
Berwick-Upon-Tweed,, UKC21, TD15 1DJ, United Kingdom

Classification

  • CPV16000000 — Agricultural machinery

Lots

  • Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required. The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process. Additional information: n/aValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
743
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Gentoo Group has utilised the TPPL Grounds Maintenance Framework to procure essential grounds maintenance equipment following a structured and transparent procurement process. This approach was selected to ensure compliance, value for money, and operational suitability. Initially, Gentoo undertook an Expressions of Interest (EOI) exercise to gauge market capability and supplier engagement. This step allowed us to identify suitable suppliers and equipment options aligned with our operational requirements. Following the EOI, we conducted vehicle testing and trials to assess the performance, reliability, and suitability of the equipment in real-world conditions. This hands-on evaluation was critical in ensuring that the selected equipment would meet the demands of our grounds maintenance teams and deliver long-term value. Upon completion of the trials, Gentoo proceeded with a Direct Award via the TPPL Grounds Maintenance Framework.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
16000000
Scheme
CPV
Description
Agricultural machinery

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Gentoo Group has identified a requirement to replace some of our grounds maintenance equipment which has reached the end of it's lifespan. We currently have no formal agreement in place, due to the spend levels and risks involved - a formal procurement was required. The tender was initiated to replace outdated equipment that no longer met operational or safety standards. A significant budget was allocated to ensure the acquisition of reliable, efficient, and fit-for-purpose machinery. The TPPL Grounds Maintenance Framework was selected as the procurement route due to its access to multiple pre-approved suppliers and its ability to streamline the process. Additional information: n/a

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC23

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-3380
Name
Gentoo Group

Roles

buyer

Address

Region
UKC23
Locality
Sunderland
Postal Code
SR3 3XR
Country Name
United Kingdom
Street Address
Emperor House, 2 Emperor Way

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Housing Association
Entry 2
Id
06
Scheme
COFOG
Description
Housing and community amenities

Identifier

Legal Name
Gentoo Group

Contact

Name
Neil Dixon
Organisation 2
Id
GB-FTS-166120
Name
Carrs Billington Agriculture

Roles

supplier

Address

Region
UKD
Locality
Carlisle
Postal Code
CA1 2UY
Country Name
United Kingdom
Street Address
Montgomery Way, , Rosehill Estate

Details

Scale
large

Identifier

Legal Name
Carrs Billington Agriculture
Organisation 3
Id
GB-FTS-166121
Name
Thomas Sherriff & Co Limited

Roles

supplier

Address

Region
UKC21
Locality
Berwick-Upon-Tweed,
Postal Code
TD15 1DJ
Country Name
United Kingdom
Street Address
17 Walkergate,

Details

Scale
large

Identifier

Legal Name
Thomas Sherriff & Co Limited
Organisation 4
Id
GB-FTS-166122
Name
High Courts Of London

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
11th floor, Thomas More Building Royal Courts of Justice Strand London

Identifier

Legal Name
High Courts Of London

Award information

Award 1
Id
072288-2025-1
Title
Grounds Maintenance Equipment 2025
Status
active

Suppliers

Supplier 1
Id
GB-FTS-166120
Name
Carrs Billington Agriculture

Related lots

1
Award 2
Id
072288-2025-2
Title
Grounds Maintenance Equipment 2025
Status
active

Suppliers

Supplier 1
Id
GB-FTS-166121
Name
Thomas Sherriff & Co Limited

Related lots

1

Contracts and changes

Entry 1
Id
072288-2025-1
Title
Grounds Maintenance Equipment 2025
Status
active
Award ID
072288-2025-1
Date Signed
7 Nov 2025, 00:00

Value

Amount
69,043.32
Currency
GBP
Entry 2
Id
072288-2025-2
Title
Grounds Maintenance Equipment 2025
Status
active
Award ID
072288-2025-2
Date Signed
7 Nov 2025, 00:00

Value

Amount
89,128.8
Currency
GBP

Recorded locations

  • Buyer location · Sunderland · UKC23 · SR3 3XR · United Kingdom
  • Delivery location · UKC23

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05dd5f-2025-11-10T10:36:11Zcompiled ·