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PROCUREMENT OPPORTUNITY

2025-785 Digital Passport Preliminary Market Engagement

AGRICULTURE AND HORTICULTURE DEVELOPMENT BOARD · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:15.

Opportunity overview

The Agriculture and Horticulture Development Board (AHDB) is leading the development of a Digital Grain Passport (DP) system to replace the current paper-based passports used across Great Britain’s combinable crops supply chain. The new digital platform will enable secure, real-time sharing of assurance, quality, and load data between growers, hauliers, merchants, and processors. It will integrate with existing assurance databases (Red Tractor, TASCC, SQC, UFAS) via APIs, support offline functionality for rural users, and be accessible through both web and mobile applications. Designed for simplicity, reliability, and inclusivity, the DP will enhance traceability, reduce errors, and streamline logistics while maintaining compliance with food and feed safety standards. This market engagement exercise will inform final design, costing, and funding decisions ahead of a full tender and build phase, ensuring the system meets the needs of all

Classification

  • CPV72200000 — Software programming and consultancy services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C31093
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Apr 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Ends
30 Jun 2030, 23:59
Starts
1 Jul 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72200000
Scheme
CPV
Description
Software programming and consultancy services

Planning and budget

Documents

Entry 1
Id
071462-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
6 Nov 2025, 09:04

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
24 Nov 2025, 23:59
Description
Following the PME deadline, AHDB may offer optional one-to-one engagement sessions to explore supplier responses in greater depth. Where responses demonstrate specialist expertise or sector-specific capability, AHDB may prioritise follow-up discussions with suppliers who best evidence relevant experience and understanding. In the event of a high volume of responses, AHDB reserves the right to apply a proportionate and transparent approach to limit the number of follow-up sessions, in line with its duties under Section 12 of the Procurement Act 2023. This Pre-Market Engagement (PME) will run for a period of two weeks, from 3 November 2025 to 24 November 2025. Suppliers may submit clarification questions regarding the PME until 17:00 on 13 November 2025, with responses to be published as soon as possible thereafter. Completed PME questionnaires must be submitted no later than 17:00 on 24 November 2025. This PME does not form part of any formal procurement process, and participation will not confer any advantage or disadvantage in any future tender. AHDB is under no obligation to proceed to procurement and may amend or cancel this process at any time. Should AHDB proceed, a formal tender opportunity may be advertised in accordance with the Procurement Act 2023, with indicative timelines suggesting publication from spring 2026. Suppliers are asked to declare any potential conflicts of interest. AHDB will manage disclosures transparently. If PME materials are required in an alternative format, please contact us via the Atamis Portal. All responses will be handled in accordance with AHDB’s Data Protection Policy, and AHDB reserves the right to cancel or amend the PME at any time without liability.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBHX-8363-MBBV
Name
AGRICULTURE AND HORTICULTURE DEVELOPMENT BOARD

Roles

buyer

Address

Region
UKG13
Country
GB
Locality
Coventry
Postal Code
CV3 4SU
Country Name
United Kingdom
Street Address
Middlemarch Business Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBHX-8363-MBBV
Scheme
GB-PPON

Contact

Name
Aisha Shehzad

Recorded locations

  • Buyer location · Coventry · UKG13 · CV3 4SU · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05db7a-2025-11-06T09:04:26ZPreliminary market engagement notice on Find a Tender ·