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PROCUREMENT OPPORTUNITY

PR352025 Planned Preventative Maintenance

Exeter City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 16:46.

Opportunity overview

Exeter City Council is undertaking this procurement to establish a 4-year Planned Preventative Maintenance (PPM) contract ,with up to 4 further 12-month extensions, covering all Council service areas under a single tender, structured into two Lots: Lot 1 – Mechanical, Electrical & F-Gas • Electrical systems (e.g. switchgear testing, thermography, controls & automation) • Mechanical services (heating, ventilation, air conditioning, water systems, gas) • F-Gas and refrigeration systems Lot 2 – Specialist Compliance Services • Life safety systems (e.g. fire/smoke dampers, air quality, gas detection) • Standby power, protection equipment, and calibration services • Ventilation systems, duct cleaning, and waste pumps The purpose of this procurement is to ensure the effective, efficient, and compliant maintenance of Council assets, reducing reactive repairs and extending asset life through proactive servicing.

Classification

  • CPV50700000 — Repair and maintenance services of building installations

Lots

  • Mechanical, Electrical & F-Gas£1.5m
  • Specialist Compliance Services£500k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21Open source ↗
  • All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PR352025
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
24 Jul 2026, 12:00

Enquiry period

Ends
17 Jul 2026, 17:00

Expected award period

Ends
17 Aug 2026, 23:59

Lot Details

Award Criteria Details
As set out in Section 5.2 (Bidding and Award Rules) for the Volume 1 ITT Document (Information, Instructions and Award Criteria)

Lots and requirements

Entry 1
Id
1
Title
Mechanical, Electrical & F-Gas
Description
This Lot covers the core Mechanical and Electrical (M&E) services across the Council's assets, including statutory inspection and testing and reactive works.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
1,800,000
Amount
1,500,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Question 1 - Service Delivery Model 25% Question 2 - Planned Maintenance, Statutory Testing & Reactive Works 25% Question 3 - Compliance, Quality Assurance & Health and Safety 15% Question 4 - Asset Data, Reporting & Contract Management 15% Question 5 - Mobilisation & Risk Management 10% Question 6 - Environment & Sustainability 5% Question 7 - Social Value 5%

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Lowest Compliant Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2030, 23:59
Max Extent Date
30 Sept 2034, 23:59

Renewal

Description
Four options to extend for up to 12 months each.

Options

Description
Set out in Section 7 of the Volume 1 ITT Document (Information, Instructions and Award Criteria)
Entry 2
Id
2
Title
Specialist Compliance Services
Description
This Lot covers the more specialist areas across the Council's assets such as refrigeration, ventilation and fire dampers.
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
600,000
Amount
500,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Question 1 - Service Delivery Model 25% Question 2 - Planned Maintenance, Statutory Testing & Reactive Works 25% Question 3 - Compliance, Quality Assurance & Health and Safety 15% Question 4 - Asset Data, Reporting & Contract Management 15% Question 5 - Mobilisation & Risk Management 10% Question 6 - Environment & Sustainability 5% Question 7 - Social Value 5%

Numbers

Entry 1
Number
70
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Lowest Compliant Price

Numbers

Entry 1
Number
30
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2030, 23:59
Max Extent Date
30 Sept 2034, 23:59

Renewal

Description
Four options to extend for up to 12 months each.

Options

Description
Set out in Section 7 of the Volume 1 ITT Document (Information, Instructions and Award Criteria)

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations

Delivery locations

Entry 1
Region
UKK4
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations

Delivery locations

Entry 1
Region
UKK4
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21
Entry 2
Id
L-2
Document Type
technicalSpecifications
Description
All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21
Entry 3
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 4
Id
060019-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
25 Jun 2026, 16:53
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Exeter City Council
Id
GB-PPON-PCHX-3846-DMNW

Identifier

Scheme
GB-PPON
Id
PCHX-3846-DMNW

Address

Street Address
Civic Centre
Locality
Exeter
Postal Code
EX1 1JN
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Exeter · UKK43 · EX1 1JN · United Kingdom
  • Delivery location · UKK4 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 059112-2026Planned procurement notice on Find a Tender ·
  2. 060019-2026Tender notice on Find a Tender ·