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PROCUREMENT OPPORTUNITY

002150 - Library Management System (LMS)

Durham County Council · Contract details notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 04:28.

Opportunity overview

The purpose of this project is to replace the existing Library Management System (LMS) used by Durham County Council Library Services, including 39 public libraries, prisons, and a Schools Library Service. The current LMS, developed in house, is outdated and no longer meets the operational and strategic needs of the service. This project will deliver a modern, scalable LMS that enhances operational efficiency, improves user experience, supports digital transformation goals, and complies with current compliance standards.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CIVICA UK LIMITED

Matched by number
Contract value
£450k
Awarded
Not supplied
Contract signed
3 Jun 2026
Including VAT
£520k
Award ID
1
Status
active
Identifier
GB-COH 01628868
Location
London, UKI44, SE1 9LQ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
OPEN20251375
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Durham County Council
Id
GB-PPON-PMPB-8772-VYWM

Identifier

Scheme
GB-PPON
Id
PMPB-8772-VYWM

Address

Street Address
Corten House, Dunholme Close
Locality
Durham
Postal Code
DH1 5WB
Country
GB
Country Name
United Kingdom
Region
UKC14

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
CIVICA UK LIMITED
Id
GB-COH-01628868

Identifier

Scheme
GB-COH
Id
01628868

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PCMJ-9641-QWWM

Address

Street Address
Southbank Central, 30 Stamford Street
Locality
London
Postal Code
SE1 9LQ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package

Delivery locations

Entry 1
Region
UKC14
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-01628868
Name
CIVICA UK LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Library Management System (LMS)
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
4 Jun 2026, 00:00

Period

Starts
5 Jun 2026, 00:00
Ends
31 May 2031, 23:59
Max Extent Date
31 May 2036, 23:59

Renewal

Description
5-year period, with the option to extend for a further 5 years subject to satisfactory performance, service continuity, and the Council's future requirements. Anticipated system go live date is 1st February 2027.

Value

Including VAT
520,000
Amount
450,000
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
SLA Response Time

Documents

Entry 1
Id
052580-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
4 Jun 2026, 09:24
Format
text/html

Recorded locations

  • Buyer location · Durham · UKC14 · DH1 5WB · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 015499-2026Tender notice on Find a Tender ·
  2. 027429-2026Tender notice on Find a Tender ·
  3. 042961-2026Contract award notice on Find a Tender ·
  4. 052580-2026Contract details notice on Find a Tender ·