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PROCUREMENT OPPORTUNITY

Bus Shelter Operating Contract

Swale Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:00.

Opportunity overview

Bus Shelter Operating Contract – Swale Borough Council Area This Notice provides information of a future opportunity to provide a bus shelter supply, operation and maintenance service for bus shelter locations and infrastructure in the Swale Borough area in Kent. Swale Borough Council (SBC) would like to engage with bus shelter providers in regard to supply, installation and maintenance of bus shelters, including some possible living roof shelters, for bus shelter infrastructure managed by SBC in the Swale area and to agree a preferred supplier and product as per SBC’s specification. SBC requests that interested suppliers express an interest in this opportunity and share their thoughts and expertise to assist SBC to determine and shape the specification. The solution can be a new design or based on an existing design used elsewhere. Integrated advertising within the shelters can be traditional posters or, subject to location agreement, digital media screens. Providers that are interested but are not registered on the Delta eSourcing portal should register at the following address in the first instance: https://login.bipsolutions.com/casDelta/login?service=https%3A%2F%2Fwww.kentbusinessportal.org.uk%2Fdelta%2Fj_spring_cas_security_check The Council intends to hold a competitive tendering process during 2025/26, to secure these new bus shelters. It is the Council’s aim to make the procurement process as easy as possible for bidders to complete. It is anticipated that the initial contract of supply and maintenance will run for approximately 5 years with the provision for an extension of up to 5 years, and a commencement date of April 2026. We would be particularly interested to hear whether you think there is any potential for income generation for the Council through advertising, or whether there is scope to provide living roof shelters at particular locations. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Sittingbourne:-Bus-shelters./SC25RWNJ37 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/SC25RWNJ37

Classification

  • CPV44212321 — Bus shelters
  • CPV50000000 — Repair and maintenance services
  • CPV50800000 — Miscellaneous repair and maintenance services
  • CPV79341000 — Advertising services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PA48
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

concession

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Contract period

Ends
31 Mar 2031, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2036, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
44212321
Scheme
CPV
Description
Bus shelters
Entry 2
Id
50000000
Scheme
CPV
Description
Repair and maintenance services
Entry 3
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services
Entry 4
Id
79341000
Scheme
CPV
Description
Advertising services

Planning and budget

Documents

Entry 1
Id
069513-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
29 Oct 2025, 16:05

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
19 Nov 2025, 23:59
Description
The proposed contract will commence in April 2026 and will runs for approximately 5 years with the provision for an extension of up to 5 years. Does the proposed 5 year term for the contract make this financially viable in terms of supplying and installing at least 33 new shelters, including electrical connections? If the new contract is not awarded to the current provider, the intention is for them to remove their existing assets within 3-4 months of the new contract commencing. The new shelters would need to be installed as the existing shelters are removed to minimise the period of time when bus stops will not have accompanying shelters. Does this timeline provide you with any issues in terms of delivery? The new contract will include a 4 hour response time to attend to any damage which occurs to your shelters, and a 3 hour response time for any broken glass within the shelter. Are these response times achievable for your company? The new contract would be looking at the existing Borough Council owned assets of around 43 shelters of varying specifications and condition to see whether the successful tenderer would offer to take over responsibility and maintenance for some or all of these shelters. Is this something you could offer, either in terms of taking over some of all of these shelters, possibly adding advertising subject to the necessary planning permission? The current contract does not incorporate a ban on adverts for foods high in fat, salt and sugar (HFSS), but this may be something considered in the future. We will therefore request two options for the new contract, Option 1 with a ban on HFSS adverts and Option 2 without the ban. With national plans currently being discussed relating to Local Government Re-organisation, the new contract will include a novation clause allowing Swale Borough Council to be replaced by any successor authority. Do you have any comments on this ? Any other comments? Comments should be submitted via the Delta eSourcing portal (Access code: SC25RWNJ37) or to procurement@swale.gov.uk

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PJVX-4924-XHDQ
Name
Swale Borough Council

Roles

buyer

Address

Region
UKJ43
Country
GB
Locality
Sittingbourne
Postal Code
ME10 3HT
Country Name
United Kingdom
Street Address
Swale House, East Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PJVX-4924-XHDQ
Scheme
GB-PPON

Contact

Name
Charlotte Knowles

Recorded locations

  • Buyer location · Sittingbourne · UKJ43 · ME10 3HT · United Kingdom
  • Delivery location · UKJ4 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d697-2025-10-29T16:05:16ZPreliminary market engagement notice on Find a Tender ·