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PROCUREMENT OPPORTUNITY

Student Information System of the Guildhall School of Music and Drama

The Mayor and Commonalty and Citizens of the City of London · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:49.

Opportunity overview

Guildhall School of Music & Drama (GSMD), recognised as one of the world’s leading conservatoires and a key institution within the City of London Corporation, currently utilises a Student Information System (SIS) to manage the entire student lifecycle from admissions and enrolment through to assessment, progression, and graduation. While this system has provided a solid foundation for both academic and administrative operations over several years, GSMD is now reassessing its long-term SIS strategy in response to sector developments, digital transformation ambitions, and the evolving needs of students and staff. This Preliminary Market Engagement (PME) and Soft Market Testing (SMT) exercise aims to explore the current market landscape for higher education SIS solutions, including the latest offerings and alternative suppliers. The objective is to inform an options appraisal that will guide GSMD’s future procurement approach, ensuring any subsequent tender is both feasible and aligned with the School’s strategic direction. The City of London Corporation and GSMD seek to: • Identify innovative, robust, and cost-effective SIS solutions that support GSMD’s digital transformation and sector best practice. • Gather insights on deployment models, interoperability, user experience, compliance, and support arrangements. • Inform an options appraisal and procurement strategy that delivers long-term value for students, staff, and the institution. • Mitigate the risk of launching an unachievable or misaligned procurement by understanding market capabilities, indicative pricing, and implementation approaches. Through this process, GSMD is particularly interested in: • Cloud-based models (SaaS or managed service) • Core SIS capabilities: admissions, enrolment, curriculum management, timetabling, assessment, progression, graduation, and reporting • Interoperability via APIs or integration with systems .

Classification

  • CPV72212190 — Educational software development services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05d5fa
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Ends
30 Apr 2030, 23:59
Starts
1 May 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
72212190
Scheme
CPV
Description
Educational software development services

Planning and budget

Documents

Entry 1
Id
069270-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
29 Oct 2025, 11:01

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
13 Nov 2025, 23:59
Description
PME in this case is where City Corporation, at an early stage in development of its proposals but prior to formulating any formal procurement opportunity, seeks input from the market as to what might be the most attractive way of packaging and scoping a future procurement opportunity. This exercise will provide an opportunity for City Corporation to obtain insight into how participants might approach the delivery of the service in question. It also gives useful early insight into the likely level of interest in a proposed project from that market. Invited participants will not be prejudiced by any response or failure to respond to the soft market testing or failure to attend any follow up face-to-face interviews that may be arranged. Participants must also note that a response to this notice does not guarantee an invitation to participate in this or any future procurement that City Corporation may conduct, nor that City Corporation will procure any such supply and services or accepts any proposals offered. City Corporation has developed a questionnaire (attached to the portal advert) that they would like interested parties to complete; interested participants MAY then be invited to meet with the project team to discuss in more detail the options. As stated above, the outcome of the PME exercise will inform our procurement options appraisal with recommendations. Further detailed reports will be prepared as appropriate in accordance with the City Corporation’s tender and approval procedures, and in accordance with the Public Contracts Regulations 2023. This SMT will comprise: • Submission of the SMT Questionnaire - your questionnaire must be received by the deadline. • Any individual Supplier Meetings (if applicable) will be based on the questions and responses contained within the SMT Questionnaire. The City might invite market operators who submit the SMT Questionnaires to meetings and/or workshops, the City will advise if this will be the case. Questionnaire must be returned by via the City of London Corporation Sourcing and Contracts portal https://cityoflondon.ukp.app.jaggaer.com/ by 12:00 Noon on 13 November 2025

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYQD-1693-MYXR
Name
The Mayor and Commonalty and Citizens of the City of London

Roles

buyer

Address

Region
UKI43
Country
GB
Locality
City of London
Postal Code
EC2P 2EJ
Country Name
United Kingdom
Street Address
PO Box 270

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYQD-1693-MYXR
Scheme
GB-PPON

Contact

Telephone
020 7606 3030

Recorded locations

  • Buyer location · City of London · UKI43 · EC2P 2EJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d5fa-2025-10-29T11:01:15ZPreliminary market engagement notice on Find a Tender ·