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PROCUREMENT OPPORTUNITY

Collegiate Trust Cleaning Tender

THE COLLEGIATE TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:48.

Opportunity overview

The Collegiate Trust is a family of schools that exists to improve education in Croydon, Crawley and the surrounding areas for children and young people up to the age of 19. The Trust is tendering their cleaning services in 6 schools in two lots of three schools each with a contract start date of 20th December 2025 and is for an initial three-year term ending on 31st December 2028. Lot 1 Riddlesdown Collegiate Secondary, Quest Secondary, Quest Primary (T/O £570,000 per annum) Lot 2 Woodcote Secondary, Courtwood Primary, Kenley Primary (T/O £260,000 per annum) There is a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There is an option for a further two years of tenure beyond this date by mutual agreement and the extension is based on qualitative and financial performance. The current contract with Purgo in 6 schools has ended prematurely and the start date of the new contract is the 20th of December 2025. As a result of the challenging timelines, the Trust is using an accelerated competitive flexible process. In this section we include all of the relevant information you will need to prepare your tender response. Some of the LGPS Pensions and the ability to achieve admitted body status with Croydon Pensions is essential. The Collegiate Trust is looking for a professional cleaning contractor to deliver an excellent level of service throughout the year on all campuses. A working partnership will be essential to support the Trust’s requirement to reduce operating costs moving forward. The projected turnover for the three-year initial term of the contract is expected to be circa £2,490,000 for both lots. Should the Trust not be convinced of this they reserve the right to revert to an ‘insourced’ solution or post no award for some or all of the schools.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Atlas FM Ltd t/a Atlas Education

Matched by number
Shared published award value
£3.5m
Awarded
26 Nov 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
pending
Identifier
GB-COH 06883247
Location
Berkshire, UKJ11, SL3 9JT, United Kingdom

Birkin Cleaning Services Limited

Matched by number
Shared published award value
£3.5m
Awarded
26 Nov 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
pending
Identifier
GB-COH 01057375
Location
Essex, UKH32, RM20 4DP, United Kingdom

Classification

  • CPV90919300 — School cleaning services

Lots

  • 1£1.7m
  • Lot 2£776.7k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCL_021
Status
complete
Published risks
None noted.
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
www.in-tendhost.co.uk/cohesionconsulting/aspx/Home
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Details are available in the tender documents.
Is Accelerated
Yes
Accelerated Rationale
State of urgency

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Maximum Lots Bid Per Supplier
1
Maximum Lots Awarded Per Supplier
1

Award criteria

Description
Both lots will be awarded individually.

Expected award period

Ends
26 Nov 2025, 23:59

Tender Period

Ends
18 Nov 2025, 13:00

Contract terms

Financial Terms
As per government standard of 30 days

Enquiry period

Ends
18 Nov 2025, 13:00

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
1
Status
complete
Has Renewal
Yes
Description
One large secondary, 2 primaries

Value

Amount
1,710,000
Currency
GBP
Including VAT
2,052,000

Renewal

Description
The contract may be extended for up to two years based on customer satisfaction and mutual agreement.

Suitability

Sme
Yes

Award criteria

Weighting Description
All criteria are shown in the ITT document.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
All criteria are shown in the ITT document.

Contract period

Ends
31 Dec 2028, 23:59
Starts
20 Dec 2025, 00:00
Max Extent Date
1 Jan 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per section 22 of the Procurement Act (2023)
Criterion 2
Type
technical
Description
As per section 22 of the Procurement Act (2023)
Entry 2
Id
2
Title
Lot 2
Status
complete
Has Renewal
Yes
Description
One secondary and 2 primaries

Value

Amount
776,727
Currency
GBP
Including VAT
932,072

Renewal

Description
The contract may be extended for up to two years based on customer satisfaction and mutual agreement.

Suitability

Sme
Yes

Award criteria

Weighting Description
All criteria are shown in the ITT document.

Criteria

Criterion 1
Name
Simple description
Type
price
Description
All criteria are shown in the ITT document.

Contract period

Ends
31 Dec 2028, 23:59
Starts
20 Dec 2025, 00:00
Max Extent Date
1 Jan 2029, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per section 22 of the Procurement Act (2023)
Criterion 2
Type
technical
Description
As per section 22 of the Procurement Act (2023)

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI62
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKI62
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services

Published documents

Entry 1
Id
L-1
Url
www.in-tendhost.co.uk/cohesionconsulting/aspx/Home
Description
All documents are available free of charge on the above link.
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
069138-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
28 Oct 2025, 16:53

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-08058921
Name
THE COLLEGIATE TRUST

Roles

buyer

Address

Region
UKI62
Country
GB
Locality
Purley
Postal Code
CR8 1EX
Country Name
United Kingdom
Street Address
Riddlesdown Collegiate

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
08058921
Scheme
GB-COH

Contact

Name
Procurement Team
Telephone
+441892251001
Organisation 2
Id
GB-COH-13682273
Name
Cohesion Consulting Ltd
Role Details
Procurement and management consultancy for this tender

Roles

procuringEntity
processContactPoint

Address

Region
UKJ46
Country
GB
Locality
Kent
Postal Code
TN1 1QU
Country Name
United Kingdom
Street Address
16 Mount Pleasant, Tunbridge Wells

Details

Identifier

Id
13682273
Scheme
GB-COH

Contact

Name
Team Procurement Cohesion
Telephone
+441892251001
Organisation 3
Id
GB-COH-06883247
Name
Atlas FM Ltd t/a Atlas Education

Roles

supplier

Address

Region
UKJ11
Country
GB
Locality
Berkshire
Postal Code
SL3 9JT
Country Name
United Kingdom
Street Address
Riding Court House, Riding Court Road, Datchet

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
06883247
Scheme
GB-COH

Contact

Organisation 4
Id
GB-COH-01057375
Name
Birkin Cleaning Services Limited

Roles

supplier

Address

Region
UKH32
Country
GB
Locality
Essex
Postal Code
RM20 4DP
Country Name
United Kingdom
Street Address
Magnet Road, West Thurrock, Grays

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01057375
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
26 Nov 2025, 00:00
Title
Collegiate Trust Cleaning Tender
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
27 Nov 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services

Value

Amount
3,525,122
Currency
GBP
Including VAT
4,230,146.4

Renewal

Description
An additional two years of contract tenure are possible subject to satisfactory performance and client approval

Documents

Entry 1
Id
077901-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
27 Nov 2025, 21:11

Suppliers

Supplier 1
Id
GB-COH-06883247
Name
Atlas FM Ltd t/a Atlas Education
Supplier 2
Id
GB-COH-01057375
Name
Birkin Cleaning Services Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
19 Dec 2025, 23:59

Related lots

1
2

Contract period

Ends
19 Dec 2028, 23:59
Starts
20 Dec 2025, 00:00
Max Extent Date
18 Dec 2030, 23:59

Standstill Period

Ends
10 Dec 2025, 23:59

Recorded locations

  • Buyer location · Purley · UKI62 · CR8 1EX · United Kingdom
  • Delivery location · UKI62 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d5ad-2025-11-27T21:11:54ZTender notice on Find a Tender ·