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PROCUREMENT OPPORTUNITY

Provision of Library Services for HMP Bure, HMP Norwich, HMP Wayland and HMP The Mount

Ministry of Justice · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:47.

Opportunity overview

A contract to provide and safeguard statutory provision of prison library services at HMP Bure, HMP Norwich, HMP The Mount and HMP Wayland.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Greenwich Lesiure Ltd

Match pending…
Published award value
£1.8m
Awarded
29 Jun 2025
Award ID
1
Status
active
Identifier
GB-PPON PDGW-6391-PLVW
Location
London, UKI51, SE18 6SX, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05d579
Status
complete
Published risks
The actual contract date is 02/07/2025-31/03/2029. Due to the urgency and short timescale resulted in this notice not being completed in the correct governance.
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The direct award of library services to the supplier are strictly necessary for reasons of extreme and unavoidable urgency. The Ministry of Justice has a legal requirement to secure the provision of education and training for prisoners (Apprenticeships, Skills, Children and Learning Act 2009). Section 86 of the Apprenticeships, Skills, Children and Learning Act 2009 provides that the Secretary of State must secure the provision of such education and training facilities as he/she considers appropriate for education and training suitable to the requirements of prisoners. The incumbent library supplier advised that they would be unable to continue providing a service due to their contractual arrangements ceasing with the local authority on 30th June 2025. This resulted in the supplier going into termination as this represented the majority of their business and they were unable to continue operations due to the loss of this local authority contract. This created a huge challenge for the Authority because there is a statutory obligation to provide prison library services and service provision cannot disrupted. Given these reasons of extreme and unavoidable urgency, these services could not be awarded on the basis of a competitive tendering procedure (due to timescales involved and that the supplier only provided 2 months notice of cessation of business). The urgency is unavoidable as it is not attributable to any act or omission of the contracting authority and could not have been reasonably foreseen by the contracting authority. The business owner's requirement is to maintain current delivery and system stability, with future contracts being based on the services currently delivered, with all Terms and Conditions and contract value remaining unchanged. The actual contract date is 02/07/2025-31/03/2029.

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Procedure reasons

Entry 1
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PDNN-2773-HVYN
Name
Ministry of Justice

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1H 9AJ
Country Name
United Kingdom
Street Address
102 Petty France

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PDNN-2773-HVYN
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PDGW-6391-PLVW
Name
Greenwich Lesiure Ltd

Roles

supplier

Address

Region
UKI51
Country
GB
Locality
London
Postal Code
SE18 6SX
Country Name
United Kingdom
Street Address
Middlegate House

Details

Vcse
Yes
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PDGW-6391-PLVW
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
30 Jun 2025, 00:00
Title
con_25268 Contract for the Provision of Library Services at HMP Bure HMP Norwich HMP The Mount and HMP Wayland
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
75231230
Scheme
CPV
Description
Prison services

Value

Amount
1,752,534.78
Currency
GBP
Including VAT
2,103,041.73

Renewal

Description
The Customer may extend the Contract for a period of three (3) periods of twelve (12) Months up to a maximum of thirty-six (36) Months by giving not less than three (3) Months' notice in writing to the Supplier prior to the Expiry Date. The terms and conditions of the Contract shall apply throughout any such extended period as updated from time to time. Please note that the actual contract date is 02/07/2025-31/03/2029.

Documents

Entry 1
Id
069052-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
28 Oct 2025, 15:20
Entry 2
Id
071468-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
6 Nov 2025, 09:11
Entry 3
Id
071628-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
6 Nov 2025, 13:19
Entry 4
Id
074834-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
18 Nov 2025, 15:01
Entry 5
Id
074840-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
18 Nov 2025, 15:06

Suppliers

Supplier 1
Id
GB-PPON-PDGW-6391-PLVW
Name
Greenwich Lesiure Ltd

Amendments

Entry 1
Id
071628-2025
Description
Amendment to the contract values
Entry 2
Id
074834-2025
Description
Correction to the contract start date in 'Other information'.
Entry 3
Id
074840-2025
Description
Correction to the contract start date.

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
6 Nov 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2029, 23:59
Starts
6 Nov 2025, 00:00
Max Extent Date
31 Mar 2032, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
6 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
1,752,534.78
Currency
GBP
Including VAT
2,103,041.73

Period

Ends
31 Mar 2029, 23:59
Starts
6 Nov 2025, 00:00
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
The Customer may extend the Contract for a period of three (3) periods of twelve (12) Months up to a maximum of thirty-six (36) Months by giving not less than three (3) Months' notice in writing to the Supplier prior to the Expiry Date. The terms and conditions of the Contract shall apply throughout any such extended period as updated from time to time. Please note that the actual contract date is 02/07/2025-31/03/2029.

Documents

Entry 1
Id
071469-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
6 Nov 2025, 09:16
Entry 2
Id
071633-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
6 Nov 2025, 13:20
Entry 3
Id
074850-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
18 Nov 2025, 15:16

Amendments

Entry 1
Id
071633-2025
Description
Amendment to the contract values
Entry 2
Id
074850-2025
Description
Correction to the contract start date.

Recorded locations

  • Buyer location · London · UKI32 · SW1H 9AJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d579-2025-11-18T15:16:12ZTransparency notice on Find a Tender ·