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PROCUREMENT OPPORTUNITY

Renewal of Vehicle Lease Agreement for Bristol Centre of Enablement

North Bristol NHS Trust · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:45.

Opportunity overview

Direct Award in accordance with Schedule 5, Paragraph 2 - where a change of supplier would cause disproportionate technical difficulties or significant inconvenience or duplication of costs. Vehicle Lease agreement for long/short wheelbase vehicles. Vans have bespoke internal fit out of racking to accommodate stock, work benches, and tail lift facilities to meet H&S legislation. The lease agreement shall provide a critical element of service provision for the Trust and our patients who require a responsive service. This award shall enable the Trust to continue with managing the safe transport of heavy items (e.g. wheelchairs) between sites and patient locations. The lease agreement covers the additional support services associated with the vehicles which includes: servicing, tires, recovery, replacement vehicles, MOTs. signwriting, unlimited mileage and internal fit outs and provides a responsive and optimal solution for the Trust.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

PEARCE BROS (AUTORENTALS) LIMITED

Matched by number
Published award value
£503.5k
Awarded
Not supplied
Award ID
1
Status
pending
Identifier
GB-COH 03519661
Location
Yate, Bristol, UKK12, BS37 5JN, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WS2650153984
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The vehicles are heavily customised internally with racking, storage, work benches and tail-lifts to support the Trust's service clients who rely upon the services offered by Bristol Centre for Enablement. Transitioning to a new supplier would involve significant technical and operational challenges, including the reconfiguration of equipment, retraining of staff, and potential service disruption. Additionally, market intelligence indicates limited capacity and responsiveness among alternative suppliers to meet our specific requirements within the necessary timeframes. A direct award is justified under Schedule 5, Paragraph 2 of the Procurement Act 2023, on the grounds of technical complexity and the need to maintain cost-effectiveness and continuity of service.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement
Entry 2
Id
urgency

Lots and requirements

Entry 1
Id
1
Status
complete

Suitability

Sme
Yes

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHPY-3425-XCGD
Name
North Bristol NHS Trust

Roles

buyer

Address

Region
UKK11
Country
GB
Locality
Bristol
Postal Code
BS10 5NB
Country Name
United Kingdom
Street Address
Southmead Hospital, Southmead Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PHPY-3425-XCGD
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-03519661
Name
PEARCE BROS (AUTORENTALS) LIMITED

Roles

supplier

Address

Region
UKK12
Country
GB
Locality
Yate, Bristol
Postal Code
BS37 5JN
Country Name
United Kingdom
Street Address
10-14 Stover Road

Details

Vcse
No
Scale
sme

Identifier

Id
03519661
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Title
BCE Vehicle Lease Agreement
Status
pending
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
34136000
Scheme
CPV
Description
Vans

Value

Amount
503,536
Currency
GBP
Including VAT
604,243.2

Renewal

Description
If for technical reasons relating to custom fit out this cannot be fully retendered.

Documents

Entry 1
Id
068903-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
28 Oct 2025, 11:52

Suppliers

Supplier 1
Id
GB-COH-03519661
Name
PEARCE BROS (AUTORENTALS) LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
12 Nov 2025, 23:59

Related lots

1

Contract period

Ends
11 Nov 2028, 23:59
Starts
12 Nov 2025, 00:00
Max Extent Date
11 Nov 2031, 23:59

Recorded locations

  • Buyer location · Bristol · UKK11 · BS10 5NB · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d518-2025-10-28T11:52:30ZTransparency notice on Find a Tender ·