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PROCUREMENT OPPORTUNITY

Property Management Software renewal

The Mayor and Commonalty and Citizens of the City of London · compiled

Tender information last checkedLast checked 30 Sept 2026, 11:33.

Opportunity overview

The Property Management System is a business-critical application that underpins the City of London Corporation’s management of its extensive freehold and leasehold property portfolio. This is an award notice for the software renewal made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. This Contact is for 5 years commencing from the 1st of October 2025. ​

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Softcat PLC

Matched by exact name
Contract value
£1.2m
Awarded
Not supplied
Contract signed
15 Oct 2025
Award ID
068235-2025-1
Status
active
Location
Buckinghamshire, UKJ13, SL71LW, United Kingdom

Classification

  • CPV72268000 — Software supply services

Lots

  • The system facilitates the collection and administration of approximately £180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05d37a
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The MRI Lease and Property Management System is a business-critical application supporting the City of London Corporation’s management of its extensive freehold and leasehold portfolio. It facilitates the collection and administration of millions per annum in rental and service charge income and underpins compliance with IFRS 16 and other statutory reporting requirements. The award was made through the CCS TE PAS Framework (Lot 3), via Softcat plc as the authorised reseller of MRI Software. The framework has been procured through a fully compliant and EU-advertised process; therefore, a call-off under this framework does not require separate OJEU publication, in accordance with Regulation 33 of the Public Contracts Regulations 2015. This direct award is further justified under Regulations 32(2)(b)(ii) and (iii), which permit award without prior publication where competition is absent for technical reasons and only one supplier can provide the required services. The MRI system is a proprietary solution, uniquely configured to the City’s complex lease, financial, and integration requirements. Transitioning to an alternative system would require a full reimplementation, costing approximately £1 million and taking up to two years with significant risks to data integrity, income collection, and statutory financial reporting. Awarding directly through the framework ensures continuity, preserves existing custom configurations and integrations, and avoids operational disruption. This approach represents the only lawful and proportionate route to maintain critical business functionality, achieve value for money, and comply fully with the principles of transparency, and sound financial management under PCR 2015.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72268000
Scheme
CPV
Description
Software supply services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
The system facilitates the collection and administration of approximately £180 million per annum in rental and service charge income, supporting leasehold billing, financial reporting, and compliance with key standards such as IFRS16.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-139337
Name
The Mayor and Commonalty and Citizens of the City of London

Roles

buyer

Address

Region
UKI
Locality
London
Postal Code
EC2P 2EJ
Country Name
United Kingdom
Street Address
Po Box 270, Guildhall

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The Mayor and Commonalty and Citizens of the City of London

Contact

Telephone
+44 2076063030
Organisation 2
Id
GB-FTS-164752
Name
Softcat PLC

Roles

supplier

Address

Region
UKJ13
Locality
Buckinghamshire
Postal Code
SL71LW
Country Name
United Kingdom
Street Address
Solar house, fieldhouse lane, Marlow

Details

Scale
large

Identifier

Legal Name
Softcat PLC
Organisation 3
Id
GB-FTS-164753
Name
High Court, Royal Courts of Justice

Roles

reviewBody

Address

Locality
London
Postal Code
EC2P 2EJ
Country Name
United Kingdom
Street Address
The Mayor and Commonalty and Citizens of the City of London

Identifier

Legal Name
High Court, Royal Courts of Justice

Contact

Organisation 4
Id
GB-FTS-164754
Name
High Court of England and Wales

Roles

mediationBody
reviewContactPoint

Address

Locality
London
Postal Code
EC2P 2EJ
Country Name
United Kingdom
Street Address
The Mayor and Commonalty and Citizens of the City of London

Identifier

Legal Name
High Court of England and Wales

Contact

Award information

Award 1
Id
068235-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-164752
Name
Softcat PLC

Related lots

1

Contracts and changes

Entry 1
Id
068235-2025-1
Status
active
Award ID
068235-2025-1
Date Signed
16 Oct 2025, 00:00

Value

Amount
1,246,543
Currency
GBP

Recorded locations

  • Buyer location · London · UKI · EC2P 2EJ · United Kingdom
  • Delivery location · UKI

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d37a-2025-10-24T14:16:02+01:00compiled ·