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PROCUREMENT OPPORTUNITY

Asbestos Surveys

Trent and Dove Housing · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 03:22.

Opportunity overview

Trent & Dove Housing is seeking to appoint a single suitably qualified and experienced Contractor to provide a comprehensive asbestos surveying service across its housing portfolio. The Contract includes, but is not limited to, the delivery of Management Surveys, Refurbishment and Demolition (R&D) Surveys, Reinspection Surveys, targeted surveys, communal area surveys, roofline and guttering surveys, consultancy support, asbestos sampling, laboratory analysis, asbestos register updates and associated compliance reporting. The successful Contractor will be responsible for undertaking surveys in occupied and void properties, communal areas and other assets owned or managed by Trent & Dove Housing. Survey information shall be provided electronically and integrated with Trent & Dove Housing's asbestos management system to support statutory compliance, asset management and ongoing risk management. The Contract also includes resident liaison, programme management, quality assurance, technical support, performance reporting and the provision of professional advice to assist Trent & Dove Housing in meeting its duties under the Control of Asbestos Regulations 2012. The proposed Contract term is an initial period of three (3) years with the option to extend for two further periods of twelve (12) months (3+1+1).

Classification

  • CPV71315210 — Building services consultancy services
  • CPV71315300 — Building surveying services
  • CPV71630000 — Technical inspection and testing services
  • CPV71631300 — Technical building-inspection services

Lots

  • Lot 1£291.7k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID692
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Expression Of Interest Deadline
4 Aug 2026, 12:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will be conducted using the Competitive Flexible Procedure under Section 20 of the Procurement Act 2023. The procurement will comprise two stages. Stage 1 – Invitation to Participate (Procurement Specific Questionnaire): All interested suppliers will be required to submit a completed Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, exclusion grounds and Stage 1 assessment criteria. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to progress to Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate. Stage 2 – Invitation to Submit a Tender: Shortlisted suppliers will be invited to submit a full tender, including quality and pricing submissions. Tenders will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender. The Contracting Authority reserves the right to seek clarifications where appropriate, amend the procurement in accordance with the Procurement Act 2023 where permitted, and conduct interviews if required to clarify aspects of tender submissions. Contract award will be made following completion of the evaluation process and the mandatory standstill period.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
28 Jul 2026, 12:00

Expected award period

Ends
21 Oct 2026, 23:59

Recurrence

Dates

Entry 1
Starts
3 Jun 2031, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
350,000
Amount
291,666.67
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality will be evaluated against the published award criteria set out in the Invitation to Tender. This will include assessment of the Tenderer's proposed approach to service delivery and resident communication, staffing and resourcing, competence and quality assurance arrangements, technology and reporting capabilities, management of a practical asbestos surveying scenario, and delivery of measurable social value outcomes. Evaluation will be undertaken using the published scoring methodology to identify the Most Advantageous Tender.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Price will be evaluated using the Pricing Matrix included within the procurement documents. Tenderers will be required to submit rates for the full range of asbestos surveying and associated consultancy services. Evaluation will be based on the total evaluated tender price in accordance with the published pricing methodology.

Numbers

Entry 1
Number
40
Weight
percentageExact

Second Stage

Minimum Candidates
5
Maximum Candidates
6

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Suppliers must satisfy the Conditions of Participation relating to legal and financial capacity as set out in the procurement documents. This includes confirmation that the supplier is not subject to any applicable mandatory or discretionary exclusion grounds under the Procurement Act 2023, together with evidence of sufficient economic and financial standing to deliver the Contract. Suppliers must demonstrate a minimum annual turnover of £200,000. Insurance requirements will be confirmed prior to contract award and equivalent evidence will be accepted where appropriate.
Criterion 2
Type
technical
Description
Suppliers must demonstrate the technical ability and professional competence to deliver asbestos surveying services. This includes holding (or demonstrating equivalent standards to) UKAS ISO/IEC 17020 Inspection Body Accreditation covering Management and Refurbishment & Demolition Surveys, ISO 9001 Quality Management certification (or recognised equivalent), and UKAS ISO/IEC 17025 accreditation where asbestos bulk sample analysis is undertaken directly, or evidence of formal arrangements with a UKAS-accredited laboratory. Suppliers must also demonstrate that proposed personnel hold appropriate asbestos surveying qualifications and experience, nominate a suitably qualified Technical Lead, provide a personnel competence matrix, and evidence relevant experience delivering comparable asbestos surveying services in accordance with the published Conditions of Participation.
Criterion 3
Description
Suppliers will be required to complete a Stage 1 Procurement Specific Questionnaire (PSQ). Responses will be assessed against the published Conditions of Participation, including mandatory exclusion grounds, financial standing, economic and financial capacity, technical and professional ability, relevant experience and mandatory organisational accreditations. Only suppliers meeting all mandatory requirements and achieving the published minimum standards will be considered for shortlisting. The Contracting Authority intends to shortlist the five highest-scoring compliant suppliers to participate in Stage 2. Where the difference in score between the fifth and sixth ranked suppliers is within two percentage points, the Contracting Authority reserves the right to invite a sixth supplier to participate. The Conditions of Participation and Stage 1 evaluation methodology are set out in the procurement documents.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
4 Jan 2027, 00:00
Ends
3 Jan 2030, 23:59
Max Extent Date
3 Jan 2032, 23:59

Renewal

Description
The Contract will be awarded for an initial term of three (3) years. Trent & Dove Housing reserves the right, at its sole discretion, to extend the Contract by up to two (2) additional periods of twelve (12) months each. Any extension will be subject to satisfactory Contractor performance, continued business need, availability of funding and all necessary internal approvals. The maximum Contract term, including any extensions, shall not exceed five (5) years.

Options

Description
The Contract includes the option for Trent & Dove Housing to instruct additional asbestos surveying and associated consultancy services where required during the Contract term. This may include, but is not limited to, additional Management Surveys, Refurbishment and Demolition Surveys, Reinspection Surveys, targeted surveys, sampling and laboratory analysis, asbestos register updates, technical consultancy and other related services within the scope of the Contract. The quantity and timing of such services will depend on operational requirements, planned investment programmes, responsive maintenance activities, stock changes and available budgets. No guarantee is given regarding the volume or value of work that may be instructed.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
71631300
Description
Technical building-inspection services
Entry 2
Scheme
CPV
Id
71315300
Description
Building surveying services
Entry 3
Scheme
CPV
Id
71630000
Description
Technical inspection and testing services
Entry 4
Scheme
CPV
Id
71315210
Description
Building services consultancy services

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Document 1 - Invitation to Tender (Information & Instructions)
Entry 2
Id
L-2
Document Type
biddingDocuments
Description
Document 2 - Term Brief
Entry 3
Id
L-3
Document Type
biddingDocuments
Description
Document 3 - Preliminaries
Entry 4
Id
L-4
Document Type
biddingDocuments
Description
Document 4 - Specification
Entry 5
Id
L-5
Document Type
biddingDocuments
Description
Document 5a - JCT MTC2024
Entry 6
Id
L-6
Document Type
biddingDocuments
Description
Document 5b - JCT MTC2024 Amendments
Entry 7
Id
L-7
Document Type
biddingDocuments
Description
Document 6 - KPI
Entry 8
Id
L-8
Document Type
biddingDocuments
Description
Document 7a - PSQ
Entry 9
Id
L-9
Document Type
biddingDocuments
Description
Document 7b - Invitation to Submit a Tender
Entry 10
Id
L-10
Document Type
biddingDocuments
Description
Document 8 - Pricing
Entry 11
Id
L-11
Document Type
biddingDocuments
Description
Appendix 1 - Asbestos Management Procedure
Entry 12
Id
L-12
Document Type
biddingDocuments
Description
Appendix 2 - Complaints Policy
Entry 13
Id
L-13
Document Type
biddingDocuments
Description
Appendix 3 - Code of Conduct
Entry 14
Id
L-14
Document Type
biddingDocuments
Description
Appendix C - Financial Assessment Template
Entry 15
Id
future
Document Type
biddingDocuments
Access Details
The procurement documents will be made available electronically via the mytenders eProcurement Portal immediately following publication of the UK4 Tender Notice. Interested suppliers will be able to access and download the documents free of charge by registering their interest in the procurement through the portal.
Entry 16
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 17
Id
065211-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Jul 2026, 14:20
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Trent and Dove Housing
Id
GB-PPON-PHWV-4176-MRBJ

Identifier

Scheme
GB-PPON
Id
PHWV-4176-MRBJ

Address

Street Address
Trinity Square
Locality
Burton-on-Trent
Postal Code
DE14 1BL
Country
GB
Country Name
United Kingdom
Region
UKG24

Contact

Name
Lewis Pavey

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking
Organisation 2
Name
GBS Procure Limited
Id
GB-PPON-PYDX-8782-RLCZ
Role Details
GBS Procure Limited act as the contracting authority's external procurement team, managing this procurement on their behalf, including preparation, tendering, moderating evaluation, and award in full compliance with applicable procurement regulations.

Identifier

Scheme
GB-PPON
Id
PYDX-8782-RLCZ

Address

Street Address
10 Blackthorn Road
Locality
Kenilworth
Postal Code
CV8 2DS
Country
GB
Country Name
United Kingdom
Region
UKG13

Contact

Name
Lewis Pavey

Roles

procuringEntity

Details

Recorded locations

  • Buyer location · Burton-on-Trent · UKG24 · DE14 1BL · United Kingdom
  • Delivery location · UKF · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 062945-2026Tender notice on Find a Tender ·
  2. 063040-2026Tender notice on Find a Tender ·
  3. 063046-2026Tender notice on Find a Tender ·
  4. 065211-2026Tender notice on Find a Tender ·