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Preliminary Market Engagement Notice - Door Entry Systems - ID691

Trent and Dove Housing · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:35.

Opportunity overview

Trent & Dove Housing is seeking to engage a suitably qualified and experienced service provider to deliver the servicing, maintenance, and reactive repair of door entry and associated security systems across its housing stock. The scope of this procurement includes the inspection, testing, planned preventative maintenance, and responsive repairs for the following equipment types: Door entry and access control systems (audio/visual, single and multi-block) Door closers and assisted opening systems Automatic gates, barriers, and powered doors Closed-circuit television (CCTV) systems Warden call systems Intruder alarm systems Associated electrical and control components The appointed service provider will be responsible for ensuring that all systems remain fully operational and compliant with current British Standards, statutory requirements, and Trent & Dove’s internal compliance framework. The contract will support the continued safe and reliable operation of security and access systems within communal and residential areas, ensuring the protection of residents, visitors, and assets. Key outcomes include: Maintaining 100% compliance with applicable standards and regulations Providing timely, high-quality maintenance and repair services Delivering value for money through efficient scheduling and digital reporting Supporting Trent & Dove’s social value, sustainability, and community investment objectives This procurement aims to secure a service partner capable of providing a customer-focused, resilient, and technically proficient service that underpins Trent & Dove’s mission to transform homes, lives, and neighbourhoods.

Classification

  • CPV32231000 — Closed-circuit television apparatus
  • CPV45312000 — Alarm system and antenna installation work
  • CPV50324100 — System maintenance services
  • CPV50610000 — Repair and maintenance services of security equipment
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05d314
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Sept 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
31 Mar 2030, 23:59
Starts
1 Apr 2027, 00:00
Max Extent Date
31 Mar 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 2
Id
50324100
Scheme
CPV
Description
System maintenance services
Entry 3
Id
50610000
Scheme
CPV
Description
Repair and maintenance services of security equipment
Entry 4
Id
45312000
Scheme
CPV
Description
Alarm system and antenna installation work
Entry 5
Id
32231000
Scheme
CPV
Description
Closed-circuit television apparatus

Planning and budget

Documents

Entry 1
Id
068070-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
24 Oct 2025, 10:25

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
7 Nov 2025, 23:59
Description
Interested suppliers are invited to participate in this pre-market engagement exercise by reviewing and completing the Pre-Market Engagement (PME) Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the upcoming Door Entry and Security Systems Servicing & Maintenance procurement. This includes the servicing, maintenance, and reactive repair of door entry, CCTV, access control, warden call, and related security systems across our housing stock. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to lewis.pavey@trentanddove.org, clearly marked “PME Response – Door Entry Systems - ID691”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach and specification. Participation in this exercise is for market research purposes only and does not constitute a formal tender or prequalification. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and contract structure. Suppliers who engage in this PME will not be advantaged or disadvantaged in any future tender process.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-IP030668
Name
Trent and Dove Housing

Roles

buyer

Address

Region
UKG24
Country
GB
Locality
Burton-on-Trent
Postal Code
DE14 1BL
Country Name
United Kingdom
Street Address
Trinity Square

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking

Identifier

Id
IP030668
Scheme
GB-COH

Contact

Name
Lewis Pavey
Organisation 2
Id
GB-COH-11744670
Name
GBS Procure Limited
Role Details
GBS Procure Limited act as the contracting authority's external procurement team, managing this procurement on their behalf, including preparation, tendering, moderating evaluation, and award in full compliance with applicable procurement regulations.

Roles

procuringEntity

Address

Region
UKG13
Country
GB
Locality
Kenilworth
Postal Code
CV8 2DS
Country Name
United Kingdom
Street Address
10 Blackthorn Road

Details

Identifier

Id
11744670
Scheme
GB-COH

Contact

Name
Lewis Pavey

Recorded locations

  • Buyer location · Burton-on-Trent · UKG24 · DE14 1BL · United Kingdom
  • Delivery location · UKH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d314-2025-10-24T10:25:57+01:00Preliminary market engagement notice on Find a Tender ·