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PROCUREMENT OPPORTUNITY

CCBC Kitchen Canopy Cleaning

Caerphilly County Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:16.

Opportunity overview

Bidders are invited to submit a tender for the kitchen extraction systems cleaning contract at various Caerphilly CBC Buildings. The scope of the project is fully described in the procurement documents but in summary the scope is: • Cleaning of kitchen extraction canopy and ductwork • Cleaning of canopy grease filters • Cleaning of wall/window fans and ceiling/roof fans The contract period is anticipated to be from 10th December 2025 to 9th December 2029 with an option to extend further for up to 12 months by mutual agreement.

Classification

  • CPV39563530 — Ventilation ducting
  • CPV39714000 — Ventilating or recycling hoods
  • CPV39714110 — Extraction ventilators
  • CPV42520000 — Ventilation equipment
  • CPV45210000 — Building construction work
  • CPV50324200 — Preventive maintenance services
  • CPV50532000 — Repair and maintenance services of electrical machinery, apparatus and associated equipment
  • CPV50800000 — Miscellaneous repair and maintenance services
  • CPV50883000 — Repair and maintenance services of catering equipment
  • CPV71315410 — Inspection of ventilation system

Lots

  • Lot 1£160k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
5399 (RQST14535)
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
Submission address and any special instructions Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login 2. Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click "Register". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page. 11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
28 Nov 2025, 12:00

Enquiry period

Ends
21 Nov 2025, 00:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Amount
160,000
Currency
GBP
Including VAT
192,000

Renewal

Description
There will be an option to extend the further for up to 12 months by mutual agreement.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Project Cost
Type
cost
Description
Total Project Cost

Numbers

Entry 1
Number
100
Weight
percentageExact

Contract period

Ends
9 Dec 2029, 23:59
Starts
10 Dec 2025, 00:00
Max Extent Date
10 Dec 2030, 23:59

Selection criteria

Criteria

Criterion 1
Description
It is a CCBC mandatory requirement that construction contractors employed by CCBC are accredited to a Safety Schemes In Procurement (SSiP) Scheme. All conditions of participation are outlined in the procurement documents.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50324200
Scheme
CPV
Description
Preventive maintenance services
Entry 2
Id
50532000
Scheme
CPV
Description
Repair and maintenance services of electrical machinery, apparatus and associated equipment
Entry 3
Id
71315410
Scheme
CPV
Description
Inspection of ventilation system
Entry 4
Id
39563530
Scheme
CPV
Description
Ventilation ducting
Entry 5
Id
39714110
Scheme
CPV
Description
Extraction ventilators
Entry 6
Id
39714000
Scheme
CPV
Description
Ventilating or recycling hoods
Entry 7
Id
42520000
Scheme
CPV
Description
Ventilation equipment
Entry 8
Id
50883000
Scheme
CPV
Description
Repair and maintenance services of catering equipment
Entry 9
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services
Entry 10
Id
45210000
Scheme
CPV
Description
Building construction work

Published documents

Entry 1
Id
067472-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
22 Oct 2025, 13:18

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PWHP-2369-JPYL
Name
Caerphilly County Borough Council

Roles

buyer

Address

Region
UKL16
Country
GB
Locality
Hengoed
Postal Code
CF82 7PG
Country Name
United Kingdom
Street Address
Penallta House, Tredomen Park

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PWHP-2369-JPYL
Scheme
GB-PPON

Contact

Name
Jessica Roberts
Telephone
+44 1495235576

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d192-2025-10-22T13:18:28+01:00Tender notice on Find a Tender ·