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EPOS+ RFI

UNIVERSITY OF WARWICK · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:15.

Opportunity overview

The University of Warwick has a requirement for Off-the-Shelf (CoTS) ePOS solution that includes integrated loyalty and stock management capabilities. This initiative is a key enabler of our Digital and Commercial Strategy, aiming to deliver a seamless, modern, and customer-centric retail experience across all CCSG business areas. We invite your organisation to respond to this RFI to help us better understand the capabilities of the market and inform our upcoming procurement process. In order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick). The closing date for submissions is 12midday 14th November 2025. The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.

Classification

  • CPV30200000 — Computer equipment and supplies
  • CPV31710000 — Electronic equipment
  • CPV48100000 — Industry specific software package
  • CPV48110000 — Point of sale (POS) software package
  • CPV48217000 — Transaction-processing software package
  • CPV72212110 — Point of sale (POS) software development services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IM-1025-EPOS-MC
Status
planning
Main Procurement Category
goods

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
14 Nov 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Contract period

Ends
31 Dec 2028, 23:59
Starts
2 Jan 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG33
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30200000
Scheme
CPV
Description
Computer equipment and supplies
Entry 2
Id
31710000
Scheme
CPV
Description
Electronic equipment
Entry 3
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 4
Id
48110000
Scheme
CPV
Description
Point of sale (POS) software package
Entry 5
Id
48217000
Scheme
CPV
Description
Transaction-processing software package
Entry 6
Id
72212110
Scheme
CPV
Description
Point of sale (POS) software development services

Planning and budget

Documents

Entry 1
Id
066203-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
17 Oct 2025, 10:55

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
14 Nov 2025, 23:59
Description
To respond to this RFI please complete the attached form and any relevant schedules. PRICING INFORMATION Pricing information should be submitted using the Excel spreadsheet provided, and must be submitted as a live Excel spreadsheet (not PDF). For the purposes of the RFI all pricing information shall be treated as indicative and based on average market values. Please use the commentary box provided to indicate any additional discounts or economies of scale that may apply. The deadline for returns is 14th November 2025 Submissions should be submitted via the University’s In-Tend procurement site www.in-tendhost.co.uk/universityofwarwick against project reference IM-1025-EPOS+-MC Please go to the In-tend portal, log in and proceed to the relevant project page. Please upload your submission using the 'Attach documents' button. We advise you to keep the files under 30MB if possible. When you have completed all the above steps and are ready to submit your tender return, click the red ‘Submit Return’ at the bottom of this page.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000678
Name
UNIVERSITY OF WARWICK

Roles

buyer

Address

Region
UKG33
Country
GB
Locality
Coventry
Postal Code
CV4 8UW
Country Name
United Kingdom
Street Address
University House, Kirby Corner Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
RC000678
Scheme
GB-COH

Contact

Name
Jaydeep Bijuna Vinod

Recorded locations

  • Buyer location · Coventry · UKG33 · CV4 8UW · United Kingdom
  • Delivery location · UKG33 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05ce99-2025-10-17T10:55:37+01:00Preliminary market engagement notice on Find a Tender ·