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PROCUREMENT OPPORTUNITY

Provision of Off Site Storage and Records Management

Department of Finance · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:14.

Opportunity overview

Provision of Off Site Storage and Records Management - The Contract will be split into three Lots and each awarded to the highest ranked Supplier on that Lot. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes, • Department for the Economy, • Belfast Met • Department for Infrastructure, • The Executive Office, Department of Health, • Northern Ireland Water, • Translink and • Department of Agriculture Environment and Rural Affairs. This Lot has a requirement date of 1st February 2026. Lot 2: includes, • Department for Communities and the • Department of Education • Education Authority This Lot has a requirement start date of 1st April 2026 and, Lot 3: includes, • Department of Finance This Lot has a requirement start date of 1st November 2026 The buyer reserves the right to amend the contract end dates to facilitate any slippage in the procurement timetable

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

OASIS Group NI Ltd

Match pending…
Published award value
£4m
Awarded
4 Dec 2025
Award ID
1
Status
active
Identifier
GB-PPON PHWV-6331-JTTM
Location
Craigavon, UKN07, BT66 6SY, United Kingdom

OASIS Group NI Ltd

Match pending…
Published award value
£4m
Awarded
4 Dec 2025
Award ID
2
Status
active
Identifier
GB-PPON PHWV-6331-JTTM
Location
Craigavon, UKN07, BT66 6SY, United Kingdom

OASIS Group NI Ltd

Match pending…
Published award value
£12m
Awarded
4 Dec 2025
Award ID
3
Status
active
Identifier
GB-PPON PHWV-6331-JTTM
Location
Craigavon, UKN07, BT66 6SY, United Kingdom

Classification

  • CPV63100000 — Cargo handling and storage services
  • CPV63120000 — Storage and warehousing services
  • CPV63121000 — Storage and retrieval services

Lots

  • Lot 1£3.2m
  • Lot 2£3.2m
  • Lot 3£9.6m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 5831525
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
enders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
18 Dec 2025, 23:59

Expected award period

Ends
18 Dec 2025, 23:59

Tender Period

Ends
18 Nov 2025, 14:00

Contract terms

Financial Terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Enquiry period

Ends
10 Nov 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Lot 1
Status
complete
Has Options
Yes
Has Renewal
Yes
Description
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 1: includes Department for the Economy, Belfast Metropolitan College, Department for Infrastructure, The Executive Office, Department of Health, Northern Ireland Water, Translink and Department of Agriculture Environment and Rural Affairs. This Lot has a requirement start date of 1st February 2026.

Value

Amount
3,200,000
Currency
GBP
Including VAT
3,840,000

Options

Description
The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal

Description
2 Periods of 24 Months

Award criteria

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
As per tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Quantitative
Type
cost
Description
As per tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
31 Jan 2032, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2036, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.
Entry 2
Id
2
Title
Lot 2
Status
complete
Has Options
Yes
Has Renewal
Yes
Description
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 2: includes Department for Communities and the Department of Education and Education Authority. This Lot has a requirement start date of 1st April 2026.

Value

Amount
3,200,000
Currency
GBP
Including VAT
3,840,000

Options

Description
The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal

Description
2 Periods of 24 Months

Award criteria

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
As per tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Quantitative
Type
cost
Description
As per tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
31 Mar 2032, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2036, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.
Entry 3
Id
3
Title
Lot 3
Status
complete
Has Options
Yes
Has Renewal
Yes
Description
Construction and Procurement Delivery (CPD), on behalf of the participating bodies is seeking to establish a Contract for the provision of Offsite Storage and Records Management Services. Suppliers should refer to the Specification Schedule for full detail on the deliverables and requirements of this contract. Neither CPD nor the Buyer can provide any guarantee as to the level of business under this contract. Each lot includes those listed below and Arms lengths bodies and non-departmental public bodies aligned to the Department. Lot 3: Department of Finance This Lot has a requirement date of 1st November 2026.

Value

Amount
9,600,000
Currency
GBP
Including VAT
11,520,000

Options

Description
The initial contract period for all Lots will be 6 years with two further option periods of 2 years each.

Renewal

Description
2 Periods of 24 Months

Award criteria

Criteria

Criterion 1
Name
Qualitative Criteria
Type
quality
Description
As per tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Quantitative
Type
cost
Description
As per tender documentation.

Numbers

Entry 1
Number
50
Weight
percentageExact

Contract period

Ends
31 Oct 2032, 23:59
Starts
1 Nov 2026, 00:00
Max Extent Date
31 Oct 2036, 23:59

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
63100000
Scheme
CPV
Description
Cargo handling and storage services
Entry 2
Id
63120000
Scheme
CPV
Description
Storage and warehousing services
Entry 3
Id
63121000
Scheme
CPV
Description
Storage and retrieval services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
63100000
Scheme
CPV
Description
Cargo handling and storage services
Entry 2
Id
63120000
Scheme
CPV
Description
Storage and warehousing services
Entry 3
Id
63121000
Scheme
CPV
Description
Storage and retrieval services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
63100000
Scheme
CPV
Description
Cargo handling and storage services
Entry 2
Id
63120000
Scheme
CPV
Description
Storage and warehousing services
Entry 3
Id
63121000
Scheme
CPV
Description
Storage and retrieval services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
066105-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
17 Oct 2025, 08:27

Planning and budget

No Engagement Notice Rationale
Pre Market engagement was carried out but it was before the Procurement Act 2023 therefore it cannot be linked to a relevant number in the system.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVTL-7513-YWVJ
Name
Department of Finance

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9HB
Country Name
United Kingdom
Street Address
303 Airport Rd West

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PVTL-7513-YWVJ
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PVWG-8426-YWXV
Name
CPD - Supplies & Services Division
Role Details
Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.

Roles

procuringEntity
processContactPoint

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT3 9ED
Country Name
United Kingdom
Street Address
Clare House, 303 Airport Rd West

Details

Identifier

Id
PVWG-8426-YWXV
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PHWV-6331-JTTM
Name
OASIS Group NI Ltd

Roles

supplier

Address

Region
UKN07
Country
GB
Locality
Craigavon
Postal Code
BT66 6SY
Country Name
United Kingdom
Street Address
Unit 9a Silverwood Business Pk, 70 Silverwood Rd

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PHWV-6331-JTTM
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
4 Dec 2025, 00:00
Title
ID 5831525 - Provision of Off Site Storage and Records Management
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
4 Dec 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
63121000
Scheme
CPV
Description
Storage and retrieval services

Value

Amount
4,000,000
Currency
GBP
Including VAT
4,800,000

Renewal

Description
Two optional extension periods of two years each

Documents

Entry 1
Id
080004-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
5 Dec 2025, 10:04

Suppliers

Supplier 1
Id
GB-PPON-PHWV-6331-JTTM
Name
OASIS Group NI Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Jan 2032, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2035, 23:59

Standstill Period

Ends
16 Dec 2025, 23:59
Award 2
Id
2
Date
4 Dec 2025, 00:00
Title
ID 5831525 - Provision of Off Site Storage and Records Management
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
4 Dec 2025, 00:00

Items

Item 1
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
63121000
Scheme
CPV
Description
Storage and retrieval services

Value

Amount
4,000,000
Currency
GBP
Including VAT
4,800,000

Renewal

Description
Two optional extension periods of two years each

Documents

Entry 1
Id
080004-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
5 Dec 2025, 10:04

Suppliers

Supplier 1
Id
GB-PPON-PHWV-6331-JTTM
Name
OASIS Group NI Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Dec 2025, 23:59

Related lots

2

Contract period

Ends
31 Mar 2032, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2035, 23:59

Standstill Period

Ends
16 Dec 2025, 23:59
Award 3
Id
3
Date
4 Dec 2025, 00:00
Title
ID 5831525 - Provision of Off Site Storage and Records Management
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
4 Dec 2025, 00:00

Items

Item 1
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
63121000
Scheme
CPV
Description
Storage and retrieval services

Value

Amount
12,000,000
Currency
GBP
Including VAT
14,400,000

Renewal

Description
Two optional extension periods of two years each

Documents

Entry 1
Id
080004-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
5 Dec 2025, 10:04

Suppliers

Supplier 1
Id
GB-PPON-PHWV-6331-JTTM
Name
OASIS Group NI Ltd

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
17 Dec 2025, 23:59

Related lots

3

Contract period

Ends
31 Oct 2032, 23:59
Starts
1 Nov 2026, 00:00
Max Extent Date
31 Oct 2035, 23:59

Standstill Period

Ends
16 Dec 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
ID 5831525 - Provision of Off Site Storage and Records Management
Status
active
Award ID
1
Date Signed
17 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Contract Value does not exceed the relevant threshold and is not more than £5 million including VAT

Value

Amount
4,000,000
Currency
GBP
Including VAT
4,800,000

Period

Ends
31 Jan 2032, 23:59
Starts
1 Feb 2026, 00:00
Max Extent Date
31 Jan 2036, 23:59

Renewal

Description
two optional extension periods of two years each

Documents

Entry 1
Id
083667-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Dec 2025, 10:33
Entry 2
Id
2
Title
ID 5831525 - Provision of Off Site Storage and Records Management
Status
active
Award ID
2
Date Signed
17 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Contract Value does not exceed the relevant threshold and is not more than £5 million including VAT

Value

Amount
4,000,000
Currency
GBP
Including VAT
4,800,000

Period

Ends
31 Mar 2032, 23:59
Starts
1 Apr 2026, 00:00
Max Extent Date
31 Mar 2036, 23:59

Renewal

Description
Two optional extension periods of two years each

Documents

Entry 1
Id
083667-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Dec 2025, 10:33
Entry 3
Id
3
Title
ID 5831525 - Provision of Off Site Storage and Records Management
Status
active
Award ID
3
Date Signed
17 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
12,000,000
Currency
GBP
Including VAT
14,400,000

Period

Ends
31 Oct 2032, 23:59
Starts
1 Nov 2026, 00:00
Max Extent Date
31 Oct 2036, 23:59

Renewal

Description
Two optional extension periods of two years each

Documents

Entry 1
Id
083667-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
17 Dec 2025, 10:33

Agreed Metrics

Entry 1
Id
1
Title
Retrieval Service
Description
Accuracy of Retrievals, the supplier must • retrieve and deliver the correct box to the correct business area • retrieve and deliver within the Timescales • boxes must be delivered in good condition to ensure records are not damaged or accessible in transit.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
Collection Service
Description
Adherence to Response times - the Supplier must collect the boxes within 2 days of the request being placed by the Business area.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Post Filing
Description
Record filed appropriately within 48 hours. The Supplier must include relevant details in a monthly performance report to be agreed with the Buyer. The Supplier must notify the Buyer if unable to trace any file.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · Belfast · UKN06 · BT3 9HB · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05ce6e-2025-12-17T10:33:46ZTender notice on Find a Tender ·