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PROCUREMENT OPPORTUNITY

West Walthamstow Partnership Cleaning Tender

Willowfield School (RM&C) · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:06.

Opportunity overview

There are four schools in this West Walthamstow Partnership: Willowfield School, Kelmscott School, Stoneydown Park Primary School and Coppermill Primary School. You will be bidding for the schools as individual Lots and the schools will be selecting the same cleaning contractor (with individual contracts) from the four companies at the final presentation. Contract start date for all schools will be 1st July 2026.

Classification

  • CPV90919300 — School cleaning services

Lots

  • Willowfield School£1
  • Kelmscott School£1
  • Stoneydown Park Primary School£1
  • Coppermill Primary School£1

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
RMandC/2025/WWP/499
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
services
How to submit
Follow instructions in the Part 1 Document. You can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the schools and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
1 Dec 2025, 13:00

Procedure

Features
The first stage is the SQ’s will be scored against the advertised template and the Partnership will invite up to six companies achieving the pass mark to be selected for the ITT stage (you may achieve the pass mark but not be selected for the ITT stage), provided at least six suitable companies achieve the pass mark.

Legal basis

Id
2023/54
Scheme
UKPGA

Lot Details

Award Criteria Details
You will be bidding for the schools as individual Lots and the schools will be selecting the same cleaning contractor (with individual contracts) from the four companies at the final presentation.
Maximum Lots Bid Per Supplier
3
Maximum Lots Awarded Per Supplier
3

Expected award period

Ends
12 Feb 2026, 23:59

Enquiry period

Ends
1 Dec 2025, 13:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Willowfield School
Status
active
Has Renewal
Yes
Description
WWP - Willowfield School

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after 3 years subject to satisfactory performance.

Suitability

Sme
Yes

Award criteria

Weighting Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Criteria

Criterion 1
Name
Scoring Example
Type
quality
Description
The Selection Question response will be scored using the scoring example attached.

Contract period

Ends
30 Jun 2029, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2031, 23:59
Entry 2
Id
2
Title
Kelmscott School
Status
active
Has Renewal
Yes
Description
WWP - Kelmscott School

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after 3 years subject to satisfactory performance.

Suitability

Sme
Yes

Award criteria

Weighting Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Criteria

Criterion 1
Name
Scoring Example
Type
quality
Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Contract period

Ends
30 Jun 2029, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2031, 23:59
Entry 3
Id
3
Title
Stoneydown Park Primary School
Status
active
Has Renewal
Yes
Description
WWP - Stoneydown Park Primary School

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after 3 years subject to satisfactory performance.

Suitability

Sme
Yes

Award criteria

Weighting Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Criteria

Criterion 1
Name
Scoring Example
Type
quality
Description
The Selection Question response will be scored using the scoring example attached.

Contract period

Ends
30 Jun 2029, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2031, 23:59
Entry 4
Id
4
Title
Coppermill Primary School
Status
active
Has Renewal
Yes
Description
WWP - Coppermill Primary School

Value

Amount
1
Currency
GBP
Including VAT
1

Renewal

Description
Renewal possible after 3 years subject to satisfactory performance.

Suitability

Sme
Yes

Award criteria

Weighting Description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.

Criteria

Criterion 1
Name
Scoring Example
Type
quality
Description
The Selection Question response will be scored using the scoring example attached.

Contract period

Ends
30 Jun 2029, 23:59
Starts
1 Jul 2026, 00:00
Max Extent Date
30 Jun 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI53
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKI53
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services
Item 3
Id
3
Related Lot
3

Delivery locations

Entry 1
Region
UKI53
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services
Item 4
Id
4
Related Lot
4

Delivery locations

Entry 1
Region
UKI53
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
90919300
Scheme
CPV
Description
School cleaning services

Published documents

Entry 1
Id
L-1
Description
1) WWP SQ Document Cleaning Part 1
Document Type
biddingDocuments
Entry 2
Id
L-2
Description
2) WWP SQ Document Cleaning Part 2
Document Type
biddingDocuments
Entry 3
Id
L-3
Description
3) WWP SQ Scoring Example
Document Type
biddingDocuments
Entry 4
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 5
Id
065992-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
16 Oct 2025, 15:29

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHDG-4129-CNVH
Name
Willowfield School (RM&C)

Roles

buyer

Address

Region
UKI53
Country
GB
Locality
London
Postal Code
E17 6ND
Country Name
United Kingdom
Street Address
209 Blackhorse Road, Walthamstow

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHDG-4129-CNVH
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-04208069
Name
RM&C Consultants Ltd
Role Details
Management Consultants in providing tender management to schools/trusts.

Roles

procuringEntity

Address

Region
UKJ14
Country
GB
Locality
South Stoke, Reding
Postal Code
RG8 0JJ
Country Name
United Kingdom
Street Address
Suthernwood View, Woodcote Road

Details

Identifier

Id
04208069
Scheme
GB-COH

Contact

Name
David Allen
Telephone
+44 7786312805

Recorded locations

  • Buyer location · London · UKI53 · E17 6ND · United Kingdom
  • Delivery location · UKI53 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05ce2a-2025-10-16T15:29:54+01:00Tender notice on Find a Tender ·