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PROCUREMENT OPPORTUNITY

Records Scanning for EDRMS programme

Portmouth Hospitals University NHS Trust · compiled

Tender information last checkedLast checked 30 Sept 2026, 10:59.

Opportunity overview

Scanning services including collection of medical records, scanning and disposal.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Hugh Symons Information Management Ltd

Matched by number
Contract value
£5.6m
Awarded
Not supplied
Contract signed
31 Aug 2025
Award ID
065137-2025-C239977-1
Status
active
Identifier
GB-COH 01187478
Location
Poole, UKK24, United Kingdom

Classification

  • CPV79999100 — Scanning services

Lots

  • Scanning services including collection of medical records, scanning and disposal for a core term of 3 years plus two 12-month optional extension periods.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C239977
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
This is a direct award call-off through the ESPO Document Management Solutions framework.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79999100
Scheme
CPV
Description
Scanning services

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
Scanning services including collection of medical records, scanning and disposal for a core term of 3 years plus two 12-month optional extension periods.

Options

Description
Two optional extensions periods of 12-months.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ31
Entry 2
Region
UKJ34

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-161690
Name
Portmouth Hospitals University NHS Trust

Roles

buyer

Address

Region
UKJ31
Locality
Cosham
Postal Code
PO63LY
Country Name
United Kingdom
Street Address
Queen Alexandra Hospital Southwick Hill Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Portmouth Hospitals University NHS Trust
No Identifier Rationale
notOnAnyRegister

Contact

Name
Rupert Hatch
Organisation 2
Id
GB-COH-01187478
Name
Hugh Symons Information Management Ltd

Roles

supplier

Address

Region
UKK24
Locality
Poole
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
01187478
Scheme
GB-COH
Legal Name
Hugh Symons Information Management Ltd
Organisation 3
Id
GB-FTS-136
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales

Award information

Award 1
Id
065137-2025-C239977-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-01187478
Name
Hugh Symons Information Management Ltd

Related lots

1

Contracts and changes

Entry 1
Id
065137-2025-C239977-1
Status
active
Award ID
065137-2025-C239977-1
Date Signed
1 Sept 2025, 00:00

Value

Amount
5,585,843
Currency
GBP

Recorded locations

  • Buyer location · Cosham · UKJ31 · PO63LY · United Kingdom
  • Delivery location · UKJ31
  • Delivery location · UKJ34

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05cc33-2025-10-14T12:20:01+01:00compiled ·