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PROCUREMENT OPPORTUNITY

Archive Services

UK Atomic Energy Authority · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 19:56.

Opportunity overview

UKAEA is seeking off-site archive services, including collection, indexing, storage, delivery and destruction of documents, for a collection of approximately 7500 boxes.

Classification

  • CPV92512000 — Archive services

Lots

  • Lot LOT-0000£150k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
T/EL114/25
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
20 May 2026, 12:00

Enquiry period

Ends
11 May 2026, 17:00

Lots and requirements

Entry 1
Id
LOT-0000
Status
active
Has Renewal
Yes

Value

Including VAT
180,000
Amount
150,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Commercial Criteria
Description
Provide a completed Commercial Pricing Sheet as set out in Document 3. In so doing, you are also confirming that the prices offered are firm prices and exclusive of VAT.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Technical Criteria
Description
Please provide information on the standards to which the organisation is certified to, specifically including: • Quality Management Systems ISO9001, • Archiving specific standards such as BS4971 (or equivalent), • Membership of National Archive (TNA) Archive Service Accreditation scheme (ASA)equivalent schemes.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 3
Type
quality
Name
Technical Criteria
Description
Describe the quality assurance checking process(es) implemented to ensure stored inventory is secure, protected from deterioration/damage and correctly located. Include the frequency which these checks are completed, and any mechanisms to report issues to the customer.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Technical Criteria
Description
Outline the process by which our current inventory (approximately 7,500 standard archival boxes) would be moved from the existing facility to the suppliers facility. Include information on resources required, mitigation of risks to the stored material, and how the traceability of specific boxes will be maintained during the transfer and in the destination facility.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Technical Criteria
Description
Additional Services: If available, detail the digitisation (scanning) services. Include: • If the scanning service includes Optical Character Recognition (OCR), i.e. if the output files have searchable digitised text, • The delivery method(s) available for digitised files (e.g. email, cloud storage or software), • If access to the digitised files require the continued provision of any specific software or licence by the UKAEA. • Any quality checks completed to ensure scans are legible

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
quality
Name
Social Value Criteria
Description
Describe supplier working practices implemented to promote environmental, economic or sustainability.

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Jul 2026, 01:00
Ends
30 Jun 2029, 23:59
Max Extent Date
30 Jun 2031, 23:59

Renewal

Description
Two year optional extension in a 1+1 format.

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
92512000
Description
Archive services

Delivery locations

Entry 1
Region
UKJ14
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
035874-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Apr 2026, 09:00
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
UK Atomic Energy Authority
Id
GB-PPON-PLJV-1169-JTDD

Identifier

Scheme
GB-PPON
Id
PLJV-1169-JTDD

Address

Street Address
Culham Science Centre
Locality
Oxfordshire
Postal Code
OX14 3DB
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Name
Emma Liddle
Telephone
+12 35528822

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Oxfordshire · UKJ14 · OX14 3DB · United Kingdom
  • Delivery location · UKJ14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 035874-2026Tender notice on Find a Tender ·