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City of York Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 10:49.

Opportunity overview

City of York Council (CYC) is seeking market information from suppliers who can provide systems to support our exploration of an AI transcription tool within our Children's Services. We are exploring the market to identify potential suppliers. We're seeking technology solutions that enhance usability and streamline processes, particularly for those colleagues that are currently burdened by an administrative workload. Responses from suppliers who may not currently provide specific functionality, but could deliver such features within our required timeframe, are welcome. If the deadline is missed, please contact the Procurement team for details. Available via Yortender: https://yortender.eu-supply.com

Classification

  • CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages
  • CPV48000000 — Software package and information systems

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
104251
Status
planning
Main Procurement Category
goods

Amendments

Entry 1
Id
064392-2025
Description
Added web address for CYC's tender portal. https://yortender.eu-supply.com

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes

Contract period

Ends
28 Feb 2026, 23:59
Starts
10 Dec 2025, 00:00
Max Extent Date
10 Dec 2028, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE21
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKE21
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
30000000
Scheme
CPV
Description
Office and computing machinery, equipment and supplies except furniture and software packages
Entry 2
Id
48000000
Scheme
CPV
Description
Software package and information systems

Planning and budget

Documents

Entry 1
Id
064388-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
10 Oct 2025, 17:48
Entry 2
Id
064392-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
10 Oct 2025, 18:19

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
17 Oct 2025, 23:59
Description
Questions asked under a Request for Information (RFI). Further RFIs may be released as well as other forms of engagement considered. If the published engagement deadline has passed before you can engage, or is likely to pass before submission can be made, please still contact the Procurement team at CYC for further information.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PQVW-9426-LDJV
Name
City of York Council

Roles

buyer

Address

Region
UKE21
Country
GB
Locality
York
Postal Code
YO1 6GA
Country Name
United Kingdom
Street Address
West Offices, Station Rise

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PQVW-9426-LDJV
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · York · UKE21 · YO1 6GA · United Kingdom
  • Delivery location · UKE21 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05ad44-2025-10-10T18:19:20+01:00Preliminary market engagement notice on Find a Tender ·