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PROCUREMENT OPPORTUNITY

ID 6152874 - PSNI - Managed Uniform Service

Police Service of Northern Ireland · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 10:01.

Opportunity overview

The Police Service of Northern Ireland (PSNI) seeks to appoint an experienced Supplier for the provision of a comprehensive Managed Uniform Service (MUS). The appointed Supplier must be capable of integrating and managing the PSNI end-to-end Uniform solution, underpinned by the consistent, uninterrupted supply of a wide range of diverse Uniform product through professionally controlled, socially responsible, ethical and environmentally sustainable supply chains. All aspects of the Supply Chain are included: 1. Sourcing of garments, raw materials, and ready-made parts where applicable, e.g. fastenings. 2. Planning and managing the production of standard and made-to-measure uniform items to agreed specifications. 3. Bulk transport of uniform items from manufacturing go to the supplier for quality checking and storage and then onto PSNI sites as and when required. 4. Secure storage of uniform to fulfil scheduled and reactive orders. 5. Picking and packing of uniform for delivery. 6. Management of stock levels to fulfil requirements. 7. Absorption of existing stock into stockholding. 8. Logistics. 9. Collection and return of incorrect/rejected orders. 10. Robust quality control and assurance. 11. Provision of a robust Account Management support structure

Classification

  • CPV18100000 — Occupational clothing, special workwear and accessories
  • CPV35113400 — Protective and safety clothing
  • CPV35811200 — Police uniforms

Lots

  • Lot 1£10m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 6152874
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Has Recurrence
Yes
Published risks
The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority's absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023. Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Contracting Authority is using the Competitive Flexible Procedure under the Procurement Act 2023. Suppliers will be required to submit an initial tender and Conditions of Participation response. The Authority will assess exclusion and debarment status and may disregard non-compliant tenders. The Authority reserves the right to award the contract on the basis of initial tenders without further stages. Where considered necessary, the Authority may conduct dialogue with tenderers to clarify and refine proposals before inviting final tenders. Final tenders (if required) will be evaluated in accordance with the published award criteria to identify the Most Advantageous Tender (MAT). The preferred tenderer will be subject to due diligence and any required security verification prior to contract award.

Additional Procurement Categories

services

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
7 Oct 2026, 15:00

Enquiry period

Ends
22 Sept 2026, 15:00

Expected award period

Ends
1 Jan 2027, 23:59

Recurrence

Dates

Entry 1
Starts
1 Sept 2036, 23:59

Contract terms

Financial Terms
As per Tender documentation. Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Amendments

Entry 1
Description
Following a clarification query, the PSNI has extended the closing date for receipt of tenders by a further 5 working days. The revised closing date for receipt of tenders is now 3pm on Wednesday 07 October 2026.
Id
084236-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
12,000,000
Amount
10,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
AC1 Implementation and Transition of Managed Uniform Services
Description
As per Tender documentation.

Numbers

Entry 1
Number
10.5
Weight
percentageExact
Criterion 2
Type
quality
Name
AC2 Service Delivery - Product Supply
Description
As per Tender documentation.

Numbers

Entry 1
Number
16.8
Weight
percentageExact
Criterion 3
Type
quality
Name
AC3 Service Delivery - Uniform Services
Description
As per Tender documentation.

Numbers

Entry 1
Number
12.6
Weight
percentageExact
Criterion 4
Type
quality
Name
AC4 Supply Chain Management and Business Continuity
Description
As per Tender documentation.

Numbers

Entry 1
Number
9.8
Weight
percentageExact
Criterion 5
Type
quality
Name
AC5 Contract Management and Communication
Description
As per Tender documentation.

Numbers

Entry 1
Number
9.8
Weight
percentageExact
Criterion 6
Type
quality
Name
AC6 Social Value
Description
As per Tender documentation.

Numbers

Entry 1
Number
10.5
Weight
percentageExact
Criterion 7
Type
price
Name
AC7 Price
Description
As per Tender documentation.

Numbers

Entry 1
Number
30
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.

Contract period

Starts
1 Jul 2027, 00:00
Ends
30 Jun 2032, 23:59
Max Extent Date
30 Jun 2037, 23:59

Renewal

Description
The Contract will comprise of an initial period of 5 years with two optional extension periods. The first optional extension will comprise of 3 years, and second optional extension comprising of 2 years. The total Contract duration will be 10 years.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
18100000
Description
Occupational clothing, special workwear and accessories
Entry 2
Scheme
CPV
Id
35113400
Description
Protective and safety clothing
Entry 3
Scheme
CPV
Id
35811200
Description
Police uniforms

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
084236-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
7 Sept 2026, 10:24
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Police Service of Northern Ireland
Id
GB-PPON-PJGZ-5912-BTWQ

Identifier

Scheme
GB-PPON
Id
PJGZ-5912-BTWQ

Address

Street Address
Police Headquarters, Brooklyn, 65 Knock Road
Locality
Belfast
Postal Code
BT5 6LE
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
CPD - Supplies & Services Division
Id
GB-PPON-PVWG-8426-YWXV
Role Details
Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland

Identifier

Scheme
GB-PPON
Id
PVWG-8426-YWXV

Address

Street Address
Clare House, 303 Airport Road West
Locality
BELFAST
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

procuringEntity
processContactPoint

Details

Recorded locations

  • Buyer location · Belfast · UKN06 · BT5 6LE · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 081935-2026Tender notice on Find a Tender ·
  2. 083369-2026Tender notice on Find a Tender ·
  3. 084236-2026Tender notice on Find a Tender ·