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PROCUREMENT OPPORTUNITY

Grass Cutting of Highway Verges, Recreation Areas, Mill Field and Town Cemetery 2026-2029

Charlbury Town Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 10:19.

Opportunity overview

Charlbury Town Council invites tenders for a three-year contract (1 April 2026 - 31 March 2029) for the grass cutting of highway verges, recreation areas, Mill Field, and the town cemetery within Charlbury, Oxfordshire. Contractors may tender for: • Nine Acres Recreation Ground (including headlands) separately; • All other sites excluding Nine Acres; or • Both Nine Acres and the other sites together. The football pitches at Nine Acres are excluded from this contract, as they are maintained separately by Charlbury Football Club. The contract will involve regular mowing, strimming and vegetation control across multiple areas of the town, with sensitivity to biodiversity and wildflower areas as detailed in the specification. Contractors must take particular care when strimming around fence posts, gate posts, play equipment supports, and other stakes to avoid damage. Tenders will be evaluated on price and value for money (40%) and quality factors (60%), including relevant experience and references, environmental management and awareness of biodiversity, ability to deliver to the required specification and timescales, and compliance with insurance and health and safety requirements. Tender documents are available from the Town Clerk (clerk@charlbury-tc.gov.uk) and must be returned by 12 midday on 31 December 2025. The contract will commence on 1 April 2026.

Classification

  • CPV77314000 — Grounds maintenance services

Lots

  • Nine Acres Recreation Ground£2k
  • All Other Areas (excluding Nine Acres)£28k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Full tender pack including instructions to tenderers, specification, conditions of contract, form of tender, and form of agreement for the Grass Cutting of Highway Verges, Recreation Areas, Mill Field and Town Cemetery (2026-2029).Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CTC-GRASS-2026
Status
active
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
www.charlbury-tc.gov.uk Submission email address:charlburytownclerk@gmail.com
Procurement Method Details
Below threshold - open competition

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
31 Dec 2025, 12:00

Enquiry period

Ends
14 Dec 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Title
Nine Acres Recreation Ground
Status
active
Description
This lot covers grass cutting and vegetation management within the Nine Acres Recreation Ground, including the playground and surrounding headland areas, but excluding the football pitches (which are maintained separately by Charlbury Football Club). The work includes: Fortnightly mowing of the playground grass between April and September. Annual cutting and management of the headlands and biodiversity areas, in accordance with the specification. Sensitive management of tussocky and wildflower grassland areas to maintain habitat for pollinators, invertebrates, and small mammals. Strimming around obstacles such as posts, fences, and play equipment supports with particular care to avoid damage. Maintenance of access routes and shrub edges as described in the specification (headlands). Biodiversity is a key consideration for this site. The contractor must carry out works in a manner that minimises disturbance to wildlife, avoids cutting areas used by butterflies and nesting birds during the breeding season, and protects the range of wildflowers established across the site. Work must be undertaken using professional equipment and in a manner that ensures public safety, avoids noise disruption, and upholds environmental best practice. All cuttings must be removed or spread evenly where appropriate. The contractor must comply with all health and safety, environmental, and insurance requirements set out in the tender documents.

Value

Amount
2,000
Currency
GBP
Including VAT
2,400

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price and value for money
Type
price
Description
Price will be assessed on overall cost and value for money across the duration of the contract, considering the proposed rates per cut, total annual cost, and cost-effectiveness of delivery. The lowest-priced tender will not automatically be accepted if higher-quality bids represent better value to the Council.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Quality will be assessed on the basis of the contractor's ability to deliver reliable, safe, and environmentally responsible grass cutting services in accordance with the specification. Particular emphasis will be placed on: • Relevant experience and references, especially experience of grass cutting or grounds maintenance contracts for parish or town councils, public bodies, or similar community settings. • Environmental management and awareness of biodiversity considerations. • Ability to deliver to the required specification and timescales. • Compliance with insurance and health & safety requirements. Bidders are encouraged to demonstrate practical examples of previous work and an understanding of biodiversity-friendly grounds maintenance practices.

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00
Entry 2
Id
2
Title
All Other Areas (excluding Nine Acres)
Status
active
Description
This lot covers the grass cutting and associated maintenance of other Council-managed areas in Charlbury, excluding Nine Acres Recreation Ground. The areas include: Highway verges, recreation areas, and the Town Cemetery. Mill Field and outlying benches. Ticknell Piece Playground and the Green. Areas previously managed by Oxfordshire County Council (OCC) and now maintained by Charlbury Town Council, as listed in the specification. Work includes regular mowing, strimming, and vegetation control throughout the season (typically March-October), with particular attention to biodiversity and the protection of wildflower areas. Contractors must recognise the ecological value of each site and adapt cutting regimes to support species diversity and pollinator habitats. Specific requirements include: Avoiding cuts during key flowering periods for native species where indicated. Retaining uncut buffer zones and margins to support wildlife corridors. Ensuring that arisings are removed or composted appropriately to prevent nutrient enrichment. Taking care when strimming around fence posts, gate posts, benches, and other fixtures to avoid damage. All work must be carried out in accordance with the specification, ensuring safe working practices, respect for wildlife, and maintenance of clear sight lines on verges and public paths.

Value

Amount
28,000
Currency
GBP
Including VAT
33,600

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price and value for money
Type
price
Description
Price will be assessed on overall cost and value for money across the duration of the contract, considering the proposed rates per cut, total annual cost, and cost-effectiveness of delivery. The lowest-priced tender will not automatically be accepted if higher-quality bids represent better value to the Council.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Quality will be assessed on the basis of the contractor's ability to deliver reliable, safe, and environmentally responsible grass cutting services in accordance with the specification. Particular emphasis will be placed on: • Relevant experience and references, especially experience of grass cutting or grounds maintenance contracts for parish or town councils, public bodies, or similar community settings. • Environmental management and awareness of biodiversity considerations. • Ability to deliver to the required specification and timescales. • Compliance with insurance and health & safety requirements. Bidders are encouraged to demonstrate practical examples of previous work and an understanding of biodiversity-friendly grounds maintenance practices.

Numbers

Entry 1
Number
60
Weight
percentageExact

Contract period

Ends
31 Mar 2029, 23:59
Starts
1 Apr 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Id
77314000
Scheme
CPV
Description
Grounds maintenance services

Published documents

Entry 1
Id
A-5942
Format
application/pdf
Description
Full tender pack including instructions to tenderers, specification, conditions of contract, form of tender, and form of agreement for the Grass Cutting of Highway Verges, Recreation Areas, Mill Field and Town Cemetery (2026-2029).
Document Type
biddingDocuments
Entry 2
Id
062585-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
6 Oct 2025, 15:19

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVPC-8862-ZJNT
Name
Charlbury Town Council

Roles

buyer

Address

Region
UKJ14
Country
GB
Locality
Charlbury
Postal Code
OX73PN
Country Name
United Kingdom
Street Address
The Corner House, Market Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PVPC-8862-ZJNT
Scheme
GB-PPON

Contact

Name
Lisa Wilkinson
Telephone
+447311259412

Recorded locations

  • Buyer location · Charlbury · UKJ14 · OX73PN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a8e5-2025-10-06T15:19:22+01:00Tender notice on Find a Tender ·