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PROCUREMENT OPPORTUNITY

Fleet Management Software System

Gateshead Borough Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 10:26.

Opportunity overview

Cloud based Fleet Management System to look after the daily running and administration aspects of the Council's vehicle and plant assets. The system will cover: · Fleet and Asset Administration · Document Management · Drivers, Training, Licence, Risk · Accident Management · Hire Management · Maintenance Scheduling · Maintenance Jobs and Cost Control · Standard Jobs · Stores Management · Defect Management · Multiple Asset Support (Parent-Child) · Fuel Management (including EV)

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Civica UK Limited

Matched by number
Contract value
£342.4k
Awarded
Not supplied
Contract signed
15 Sept 2025
Award ID
062126-2025-1
Status
active
Identifier
GB-COH 01628868
Location
London, UKI, SE1 9LQ, United Kingdom

Classification

  • CPV48100000 — Industry specific software package

Lots

  • Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business ApplicationsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05a7d8
Status
complete
Procurement Method
limited
Main Procurement Category
goods
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The current provider informed the Council of the system hitting 'end of life' but there was not an adequate amount of time for a full tender process to be completed. As a 12 month extension to the current contract was not offered by the current provider, only a 24 month minimum term, the decision was made to continue with the current provider and upgrade to their replacement system Previous demonstrations had been carried out by the Council and further ones provided to ensure that it was suitable and provided all functionality required.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
48100000
Scheme
CPV
Description
Industry specific software package

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Description
Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business Applications

Options

Description
2 x 24 month options to extend

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Gateshead Council, Street Scene and Fleet, Park Road, Gateshead, NE8 3HN

Delivery locations

Entry 1
Region
UKC22

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-140948
Name
Gateshead Borough Council

Roles

buyer

Address

Region
UKC22
Locality
Gateshead
Postal Code
NE81HH
Country Name
United Kingdom
Street Address
Civic Centre, Regent Terrace

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Gateshead Borough Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Andrew Thompson
Organisation 2
Id
GB-COH-01628868
Name
Civica UK Limited

Roles

supplier

Address

Region
UKI
Locality
London
Postal Code
SE1 9LQ
Country Name
United Kingdom
Street Address
8th Floor, Southbank Central, 30 Stamford Street

Details

Scale
large

Identifier

Id
01628868
Scheme
GB-COH
Legal Name
Civica UK Limited
Organisation 3
Id
GB-FTS-11236
Name
Gateshead Council

Roles

reviewBody

Address

Locality
Gateshead
Country Name
United Kingdom

Identifier

Legal Name
Gateshead Council

Award information

Award 1
Id
062126-2025-1
Title
Fleet Management Software
Status
active

Suppliers

Supplier 1
Id
GB-COH-01628868
Name
Civica UK Limited

Related lots

1

Contracts and changes

Entry 1
Id
062126-2025-1
Title
Fleet Management Software
Status
active
Award ID
062126-2025-1
Date Signed
16 Sept 2025, 00:00

Value

Amount
342,375
Currency
GBP

Recorded locations

  • Buyer location · Gateshead · UKC22 · NE81HH · United Kingdom
  • Delivery location · UKC22

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a7d8-2025-10-03T12:40:43+01:00compiled ·