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PROCUREMENT OPPORTUNITY

IDox Software and Maintenance

Epsom and Ewell Borough Council · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 10:01.

Opportunity overview

The IDOX Uniform system will support essential planning and regulatory functions at Epsom and Ewell Borough Council

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

IDOX SOFTWARE LTD

Matched by number
Published award value
£276.3k
Awarded
25 Oct 2025
Award ID
1
Status
active
Identifier
GB-COH 02933889
Location
Woking, UKJ25, GU21 5SB, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05a3c3
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Specific ICT requirements for EEBC departments.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PYXN-1576-NDDT
Name
Epsom and Ewell Borough Council

Roles

buyer

Address

Region
UKJ26
Country
GB
Locality
Epsom
Postal Code
KT18 5BY
Country Name
United Kingdom
Street Address
The Parade, Town Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYXN-1576-NDDT
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02933889
Name
IDOX SOFTWARE LTD

Roles

supplier

Address

Region
UKJ25
Country
GB
Locality
Woking
Postal Code
GU21 5SB
Country Name
United Kingdom
Street Address
Unit 5, Woking 8, Forsyth Road

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02933889
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PYXN-6943-DMZG
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
26 Oct 2025, 00:00
Title
IDox Maintenance and Software
Status
active
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ26
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ26
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKJ26
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72260000
Scheme
CPV
Description
Software-related services

Value

Amount
276,340
Currency
GBP
Including VAT
331,608

Documents

Entry 1
Id
060390-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
29 Sept 2025, 10:26
Entry 2
Id
073126-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
12 Nov 2025, 11:58

Suppliers

Supplier 1
Id
GB-COH-02933889
Name
IDOX SOFTWARE LTD

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
22 Nov 2025, 23:59

Related lots

1

Contract period

Ends
29 Oct 2028, 23:59
Starts
22 Nov 2025, 00:00

Standstill Period

Ends
21 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
IDox Software and Maintenance
Status
active
Award ID
1
Date Signed
30 Oct 2025, 00:00
Above Threshold
Yes
No Agreed Metrics Rationale
Requirements have been set by CCS framework

Value

Amount
276,340
Currency
GBP
Including VAT
331,608

Period

Ends
29 Oct 2028, 23:59
Starts
22 Nov 2025, 00:00

Documents

Entry 1
Id
078342-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
1 Dec 2025, 09:46

Recorded locations

  • Buyer location · Epsom · UKJ26 · KT18 5BY · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a3c3-2025-12-01T09:46:03ZTransparency notice on Find a Tender ·