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PROCUREMENT OPPORTUNITY

Longline Public Address System (LLPA) Renewal

MERSEYRAIL ELECTRICS 2002 LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 10:00.

Opportunity overview

Long-line Public Address (LLPA) system for the Merseyrail network. The objective is to replace, upgrade, and enhance the existing PA system to ensure clear and effective communication across all stations and operational areas within the network. The Works include but are not limited to the following aspects: assessing the current PA system across the Merseyrail network, designing a modernised solution, and implementing a renewed system that meets current industry standards and operational requirements. The new system should provide high-quality audio, improved reliability, and seamless integration with Merseyrail's existing communication infrastructure, including passenger information systems and emergency communication channels.

Classification

  • CPV48952000 — Public address systems

Lots

  • Lot 1£1.2m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
MEL05-2025
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
goods
How to submit
Expressions of Interest must be submitted electronically via: https://me-2-procure.org/MerseyrailElectrics/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=581&Culture=en-GB The procurement documents will be available for unrestricted and full direct access, free of charge, after the Expression of Interest deadline at: https://me-2-procure.org/
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
31 Oct 2025, 14:00

Procedure

Features
The opportunity will be advertised via the Central Digital Platform. With regards to the procedures, we will undertake a single Lot under the competitive flexible procedure, ensuring compliance with MEL's procurement policy and the PA23 Regulations. We reserve the right to undertake a Pre-Qualification Questionnaire now known as a Procurement Specific Questionnaire (PSQ) dependant on the number of expressions of interest received. A Pre-Tender Engagement Session will be held with suppliers expressing an interest in the opportunity. The Procurement Specific Questionnaire (PSQ) shall be evaluated in two (2)stages: Stage 1 - Submissions from bidders who have failed any of the mandatory pass-fail questions will not progress to Stage 2 of the evaluation. Stage 2 - All submissions that have passed the mandatory pass-fail questions will be evaluated in accordance with the evaluation criteria which will be provided within the tender documentation. The PSQ will have a total score of 100%. Where questions are to be scored by more than one evaluator, an average of all evaluator scores will be taken and used as a final score, rounded to the nearest whole number. The total score for each Bidder shall be ranked in descending order and a minimum of five (5) of the highest scoring submissions will be selected for the next stage of the tender process. Unfortunately, all other submissions will be declined. The Customer reserves the right not to score any question responses consisting of links to web pages and/or documents, all responses must be provided in the format specified within the PSQ. The Invitation To Tender (ITT) will have an overall total score of 100%. The total score (100%) will be divided by the criteria outlined within the Tender Documentation. Where questions are to be scored by more than one evaluator, an average of all evaluator scores will be taken and used as a final score, rounded to the nearest whole number. The total score for each Bidder shall be ranked in descending order. The anticipated weightings for the ITT stage of the Tender process will be 60% - Quality and 40% - Commercial, this will be confirmed within the tender documentation. Following evaluation of the ITT, a minimum of the top 3 (three) highest scoring bidders will be invited to submit Best and Final Offers (BAFOs). Shortlisted bidders may be invited to present their proposals. MEL strongly encourages all bidders to submit competitive Tender submissions. Whilst the Customer may request Best and Final Offers (BAFOs), bidders should not rely on any potential subsequent opportunities for providing improved commercial offers. The ITT will focus on the ability to fully meet the requirement specification, programme, HS&E provision, integration and price. The full scope of the requirements with supporting documents and applicable T&C's will be attached as part of the tender pack.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
24 Jul 2026, 23:59

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes
Has Renewal
Yes

Value

Amount
1,200,000
Currency
GBP
Including VAT
1,440,000

Options

Description
Option to include servicing, planned and unplanned maintenance.

Renewal

Description
3 x 12 month extensions for optional Service and Maintenance element only.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Commercial
Type
cost

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
27 Jul 2028, 23:59
Starts
27 Jul 2026, 00:00
Max Extent Date
1 Jun 2031, 23:59

Selection criteria

Criteria

Criterion 1
Description
This will be provided at PSQ (if used) and ITT stages respectively.
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48952000
Scheme
CPV
Description
Public address systems

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
060273-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
26 Sept 2025, 16:00

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-04356933
Name
MERSEYRAIL ELECTRICS 2002 LIMITED

Roles

buyer

Address

Region
UKD72
Country
GB
Locality
Liverpool
Postal Code
L1 1JF
Country Name
United Kingdom
Street Address
Rail House, Lord Nelson Street

Details

Classifications

Entry 1
Id
privateUtility
Scheme
UK_CA_TYPE
Description
Private utility

Identifier

Id
04356933
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PLZV-3258-DCDV
Scheme
GB-PPON

Recorded locations

  • Buyer location · Liverpool · UKD72 · L1 1JF · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a37d-2025-09-26T16:00:04+01:00Tender notice on Find a Tender ·